Validating BackLog Entry

V 2.0

A Trustworthy Organization providing Total Solutions and Continuous Services

 Revision History
Version No Date Change By Changes
1.0 2020-04-20 Zaw Moe Thant Document Created
2.0 2020-04-20 Zaw Moe Thant Fixed Grammar Mistakes
Update Table of Content

Disclaimer:

The screenshots used are just for internal discussion purpose only – not trying to point out any particular Project or Team or Team Member.

A Trustworthy Organization providing Total Solutions and Continuous Services

 Table of Content
• Validating Grant Chart
• Validating Grant Chart – Step 1
• Validating Grant Chart – Step 1 Appx
• Validating Grant Chart – Step 2
• Validating Grant Chart – Step 3
• Validating Grant Chart – Step 4
• Irregularities in Grant Chart
• Case 1 – Inappropriate updating of Actual Hours

A Trustworthy Organization providing Total Solutions and Continuous Services

 Validating Grant Chart – Step 1
Preparation
1) Make sure [Start Date] is correct and [1 Month(s)] Span is chosen
2) Make sure Status [All] is chosen
3) Switch Grouping between [None] and [Project] to have different views

Checking
4) Check the Meaningfulness of the Task Names – Refer Step 1 Appx
5) Check Tasks which are longer than 7 man/hours more thoroughly

A Trustworthy Organization providing Total Solutions and Continuous Services

 Validating Grant Chart – Step 1 Appx
Acceptable
• Prepare Design Document for Supplier
Stock Entry (Need particular Document
Type or Function or Program)
• Prepare Requirement Documents for
Supplier Stock Entry (Need particular
Document Type or Function or
Program)
• Design/Develop/Unit Test/Integration
Test/Debug (or) Fix/Enhance Supplier
Stock Entry (All these words have
different meaning)
• Requirement Gathering meeting with
Customer under DRG Stage
A Trustworthy Organization providing Total Solutions and Continuous Services
Not Acceptable
• Prepare Requirement Document (What
document for which purpose?)
• Prepare Design Document (What
document for which purpose?)
• Supplier Stock Entry (What does the
member do to it?)
• System Study for Listing (What is
expected output?)
• Project Team Meeting (We only count
35 Hours per Week.)
• Daily Checking (We only count 35 Hours
per Week.)
 Validating Grant Chart – Step 2
Checking
1) Check the Due Date and Status – if the task is overdue and not being
closed, mark [Non-Comply] and inform Project Manager, Delivery
Manager, General Manager or ED.

2) Check Task Details are clear or written well – if not, mark [Non-Comply].

3) Check whether Category, Milestone and Version are aligned to the Task
Name and Task Description – if not, mark [Non-Comply].

4) Check Estimated Hours and Actual Hours – if the Actual Hours are more
than Estimated Hours, mark [Non-Comply] and inform Project Manager,
Delivery Manager, General Manager or ED.

5) Check nature of the task – if you think the task can be broken down
further – smaller pieces (especially if the Estimated Hours is more than 7
hours), mark [Non-Comply] and inform Project Manager, Delivery
Manager, General Manager or ED.

A Trustworthy Organization providing Total Solutions and Continuous Services

 Validating Grant Chart – Step 3
Checking
1) If a Task is in Progress at the time of checking, there must be comments
showing Job Done Percentage and there must be on-going Actual Hours – if
not, mark [Non-Comply].

2) Please go through Comments and see if there is any Comment which is

strange or unreasonable. If you find any irregularity, mark [Non-Comply]
and inform Project Manager, Delivery Manager, General Manager or ED.

A Trustworthy Organization providing Total Solutions and Continuous Services

 Validating Grant Chart – Step 4
Checking
1) Status [Closed] shall not be used by the Assignee. Another responsible
person shall close the Task or Issue. The Assignee shall not do it.

A Trustworthy Organization providing Total Solutions and Continuous Services

 Irregularities in Grant Chart
• Case 1 – Inappropriate updating of Actual Hours

A Trustworthy Organization providing Total Solutions and Continuous Services

 Case 1 – Inappropriate updating of Actual Hours
Checking
1) Task Status moves from Open to Closed directly.
2) Actual Hours are changed up/down – that means fraudulence behavior.
3) Only the Task Assignee shall change the Actual Hours – how come other
people know how many hours he/she works?

4) There can be many reasons to play with Actual Hours by Project Manager
and the Members – we shall tolerate them as long as the project is under
acceptable effort utilization.
5) However, such behavior shall be at least question and investigated.

A Trustworthy Organization providing Total Solutions and Continuous Services