Warehouse & Logistics

Process Flow
MATERIAL REQUESTS
PROJECT TEAM
PROCUREMENT TEAM
START

PREPARE
PRF WITH
COMPLETE
SPECS

SIGNED CHECKING PASSED CANVASSING AND

PRF AND RECEIVING DELIVERY DATE RFX
OF PRF CONFIRMATION

FAILED

REVISE PRF

CREATE AND SEND

PO TO SUPPLIER 1
LOGISTICS TEAM PROJECT TEAM PROCUREMENT TEAM

RECEIVES REPORT,
REFERENCE FOR Via E-mail
INBOUND AND
OUTBOUND

1
CREATE MRF REQUEST FOR
AND ISSUE CCID MRF

CONFIRM DELIVERY
RECEIVES REPORT Via E-mail SCHEDULE AND PO
(FYI) SEND MONITORING ISSUANCE
STATUS REPORT

DIRECT TO SUBCON
FOLLOW-UP AND
FOR SCHEDULED
MONITOR
MATERIAL PICKUP MATERIALS
IN WAREHOUSE DELIVERY STATUS

INFORMED FOR THE

PICKUP PROCESS END
FROM SUBCON
PROJECT TEAM
PROCUREMENT TEAM
START

CHECKING
NEGOTIATION AND
PREPARE AND PASSED DROP TO YES
DELIVERY DATE
PRF WITH RECEIVING OF WAREHOUSE
CONFIRMATION
COMPLETE PRF
SPECS
FAILED NO

SIGNED DIRECT TO SITE CREATE AND SEND

PRF PO TO SUPPLIER

ASK PROJECT TEAM FOR DROPPING SITE 1

REVISE PRF PHOTOS, EXACT DROPPING SITE
ADDRESS AND CONTACT PERSON TO
RECEIVE ON SITE

NEGOTIATION AND
DELIVERY DATE CREATE AND SEND
PO TO SUPPLIER 2
CONFIRMATION
LOGISTICS TEAM PROJECT TEAM PROCUREMENT TEAM

RECEIVES REPORT,
REFERENCE FOR Via E-mail
INBOUND AND
OUTBOUND

1
CREATE MRF REQUEST FOR
AND ISSUE CCID MRF

CONFIRM DELIVERY
RECEIVES PRE-ALERT Via E-mail SCHEDULE AND PO
(FYI) SEND PRE-ALERT ISSUANCE
NOTIFICATION

DIRECT TO SUBCON
FOR SCHEDULED ACKNOWLEDGEMENT Via E-mail
POLE PICKUP IN OF PRE-ALERT
WAREHOUSE

INFORMED FOR THE

PICKUP PROCESS END
FROM SUBCON
 PROJECT TEAM PROCUREMENT TEAM

CONFIRM DELIVERY
SENDING OF PRE- SCHEDULE WITH PO
RECEIVES PRE-ALERT Via E-mail
ALERT NOTIFICATION COORDINATION TO ISSUANCE
(FYI)
THE SUPPLIER

ACKNOWLEDGEMENT Via E-mail 2

OF PRE-ALERT

INFORMED FOR THE

PICKUP PROCESS END
FROM SUBCON
 MATERIAL
REQUISITION
FORM
REQUESTOR OUTSOURCING LOGISTICS WAREHOUSE

START

PREPARE
LOGISTICS/WH MATERIALS FOR
WORK ORDER SUPERVISOR ISSUE HAND-OUT AS
BOQ THE CCID PER CCID AND
BOM MRF
PROCESS
REQUEST FOR
SERVICE PO

LOGISTICS/WH
OFFICER CREATE
PROJECT THE MRF
MANAGEMENT
OFFICER SUBMIT
THE WORK ORDER, SEND END
BOQ, AND BOM CONFIRMATION
E-MAIL TO
LOGISTICS TEAM LOGISTICS/WH
FOR MRF OFFICER RECEIVE
PROCESSING THE E-MAIL
CONFIRMATION

Yes

CHECK
THE BOM
INFORM THE AND WO
SUBCONTRACTOR
MRF SAMPLE
No
 MATERIAL
APPLICATION
FORM
 PMO/PROJECT
REQUESTOR LOGISTICS WAREHOUSE
TEAM
START

WH SUPERVISOR
WILL EMAIL TO
RECIVED EXCESS
WAREHOUSE FOR
MRA (Indicating the MATERIALS
THE SCHEDULE
Withdrew materials RETURN
from Warehouse)
CONFIRM
SCHEDULE
RETURN

LOGISTICS/WH
FEEDBACK OFFICER WILL
SEND MRC

END

PROVIDE THE
SCHEDULE DATE
OF RETURN LOGISTICS/WH
OFFICER CREATE
THE MRC

PM AND PMO Yes

VERIFIED THE
PROVIDED MRA
CHECK THE
INFORM THE MRA IF THE
SUBCONTRACTOR DETAILS
ARE MRC SAMPLE
CORRECT
MRA
TEMPLATE
No
 SHIPMENT
REQUEST FORM
(WAREHOUSE TO WAREHOUSE)
REQUESTOR LOGISTICS FORWARDER

START
INQUIRE PROVIDE
AVAILABLE AVAILABLE
TRANSFER PLAN AND SHIPMENT
SHIPMENT
LOADING PLAN SCHEDULES AND SCHEDULES AND
RATES RATES

EMAIL REQUEST AND Yes

CONFIRMATION
WITH ATTACHMENT
FORCAST, BOM NAD
WOR FEEDBACK

CHECK THE
FORECAST
BOM AND
WO

No

No

CONFIRM
REQUEST FOR
BOOKING
CONFIRMATION
DETAILS

Yes
BOOK SHIPMENT MONITORING END
MATERIALS TRANSFER APPLICATION

I. To transfer materials from one project to another, an MTA is needed.

II. Only Sir Kevin/Sir Jack can request and approve this form. No transfer of materials is allowed
without the approval of the Head PMs.
III. Once the MTA has been approved by the Sir Kevin/Sir Jack, the Logistics team will facilitate the
transfer. Signed MTA will be e-mailed to the warehouse/s and trucking/hauling company will be
hired to transfer the materials. Cost of the trucking/hauling will be shouldered by the project that
will receive the materials.
IV. Return date must be specified and agreed by both the Head PMs of the source and receiving
projects.