INTRODUCTION

Time management
•The ability to use times more smoothly and effectively.
•Important to all people especially during work or study.
•A proper time management strategies depends on how do you use
your time, what methods do you want to apply and how long does it
take.
•There are lots of ways to use for your time management strategies.
•If you want to improve on your time management skills, you might
want to follow this steps.
•It needs some practice and guidance.
•The goal is to help you be aware of how to use your time.
WAYS TO IMPROVE TIME MANAGEMENT
STRATEGIES

Ways to improve your time management strategies:-

1.Know how you spend your time
2.Postpone unnecessary activities until the work is done
3.Stop procrastinating
4.Avoid multi-tasking
5.Set priorities
6.Use a planning tool
7.Schedule your time appropriately
8.Delegate: get help from others
9.Manage external time wasters
10.Create a simple “to-do” list
1. KNOW HOW YOU SPEND YOUR TIME

• Identified the most of your time is concentrate on your

works, family, personal, recreation and other activity.
• Begin by timing what you are doing 15 minutes time
lapse for a week or two.
• Estimate the result and identify your most used time on
your tasks.
• Weekly reviews and update should also be a part of
your time management strategies.
• Be aware with the deadlines and exams approach
because your weekly routine must adapt them.
2. POSTPONE UNNECESSARY ACTIVITIES
UNTIL THE WORK IS DONE

• Delay tasks or routines that can be postpone until your school

work is done.
• As learners we always meet unexpected opportunities that look
appealing, then result in poor performance on a test, on a
paper, or in preparation for a task.
• Some activities that can disturb your work will be more
enjoyable later without the stress from the test, assignment and
other things.
• Instead of saying "no" learn to say "later".
3. STOP PROCRASTINATING

• Try breaking down the task into smaller segments that

require less time commitment and result in specific,
realistic deadlines.
• If you’re having trouble getting started, you may need to
complete a preparatory task such as collecting materials or
organizing your notes.
• Try building in a reward system as you complete each
small segment of the task.
4. AVOID MULTI-TASKING

• Recent psychological studies have shown that multi-

tasking does not actually save time.
• You will use a lot of time when changing from one
task to another.
• As result, it affects a huge loss of productivity.
• Routine multi-tasking may lead to difficulty in
concentrating and retaining focus when needed.
• A good way to avoid multi-tasking is by divide your
works into groups, from the easiest to hardest.
• After that, you can focus on the hard one.
5. SET PRIORITIES

• One of the easiest ways to prioritize is to make a “to-

do” list.
• Number them in order or maybe use a color coding
system.
• Experts agree that the most important tasks usually
aren’t the most urgent tasks.
• However, we tend to let the urgent dominate our lives.
• We must spend less time on activities that are not
important in order to gain time to focus on activities
that are not urgent but important.
6. USE A PLANNING TOOL

• Time management experts recommend using a

personal planning tool to improve your productivity.
• Examples of personal planning tools include electronic
planners, pocket diaries, calendars, computer
programs, wall charts, index cards and notebooks.
• Writing down your tasks, schedules and memory
joggers can free thoughts instead.
• The key is to find one planning tool that works for you
and use that tool consistently deadlines.
7. SCHEDULE YOUR TIME APPROPRIATELY
• Set a regular time to do your scheduling.
• Identify available time.
• Slot in high-priority activities according to their
urgency.
• Using your time log, you should have determined those
times during the day when you are most productive
and alert.
• Plan your most challenging tasks for when you have
the most energy.
• Block out time for your high priority activities first and
protect that time from interruptions.
8. DELEGATE: GET HELP FROM OTHERS

• Delegation means assigning responsibility for a task to

someone else, freeing up some of your time for tasks
that require your expertise.
• Select someone with the appropriate skills and
authority needed to accomplish the task.
• Be specific in defining the task but allow the person
freedom to personalize the task.
• Occasionally check over the person to see the progress
of the task to be settled and help when it needed.
• Not to forget to reward those who help and suggest if
there were improvement to be make.
• You can also get help from the expert and professional
organizations.
9. YOU CAN ALSO GET HELP FROM THE
EXPERT AND PROFESSIONAL ORGANIZATIONS.

• Our time usually will be impacted by external factors

comes from the other people and things and we can never
expect it.
• It can be decrease by eliminating time spend in these
activities by being strict an discipline to your schedule.
• One must stick to their schedule to make everything
smooth.
 10. CREATE A SIMPLE “TO-DO” LIST
Daily/weekly planner
•Write down appointments,
classes and meeting on a
chronological log book or chart.
•If you are more visual, sketch
on your schedule.
•First thing in the morning,
check what’s ahead for the day.
•Always go to sleep knowing
you’re prepared for tomorrow.
Long term planner
•Use a monthly chart so that you
can plan ahead.
•Long term planners will also
serve as a reminder to
constructively plan time for you.
•Everything will be organized
for a month.
 TIME MANAGEMENT ADVANTAGES
AND DISADVANTAGES
ADVANTAGES
•More tasks completed:-
As your time is well planned you
can do more tasks during your
workday.
DISADVANTAGES
•Discipline and self -
improvement are mandatory:-
Once you have decided to plan
your time, you have to discipline
yourself and work on self-
improvement.
•Flexibility:-
You are flexible when planning
your next meeting because all
your tasks are listed in your to-do
list and you can use priorities to
set task execution sequence.
•Access to technologies is
required:-
You have to constantly read
information about advanced and
new techniques and tools. Such
information can be found in
internet.

•No event missed:-

You no more worry about
missing events because your
workday is scheduled and
reminders and alerts are set for
urgent events.
 CONCLUSION
•Time management is important to people especially for the students
and workers.
•It will help them to keep them right on time.
•In our opinion, the main key towards success is the way they
manage their time.
•If we cannot set our time approximately, we will end up doing our
jobs chaotically and can lead to a bad health habit.
•You will also be able to avoid last minute rushes and participate in
a wider number of activities.
•People with good time management strategies are more likely to
carry out each stage efficiently and effectively, producing higher
quality pieces of work.
THE END