Chapter 5 Project Planning

“ If you don’t plan for the

project, you are planning for
failure”
“ Plans act as a road map of
complicated process to manage
project”

Chapter 5 Planning 1
6 Stages of Project Planning
1. Preliminary coordination with various
parties(client,developer,govt. agency…)
2. Provide detail description of various tasks
involved.
3. Deriving project budget.
4. Work on schedule.
5. Project status report.
6. Project termination.

Chapter 5 Planning 2
Focus of this chapter
 Discuss the first two stages of project
planning.
 Develop tools and techniques for the
planning process.

Chapter 5 Planning 3
Why initial project coordination with
various parties crucial?
 Define objectives & scopes of the
project.
 Technical objectives are established.
 Basic areas of performance
responsibilities delegated.
 Tentative schedules and budgets are
worked out.

Chapter 5 Planning 4
What is project’s deliverables?
 Involving client in early part of planning
process.
 Determine client’s needs and expectations
 Some project starts with front ends – bidding
all the way to commissioning and delivery
 Others may be construction on product
development

Chapter 5 Planning 5
9 Key Elements of Project Plan
1. Overview
 Short summary of the objectives and scope of the
project.
2. Objectives
 Detailed statement of the goals (profit, etc ….)
3. General Approach
 Describes both the managerial and the technical
approaches.
4. Contractual Aspects
 A complete list and description of all reporting
requirement.

Chapter 5 Planning 6
Elements of Project Plan (cont.)
5. Schedules
 Various schedule and lists of all milestone.
6. Resources
a) Budget.
b) Cost monitoring and control.
7. Personnel
 Personnel requirements (subcontracting)
8. Evaluation Methods
 Be evaluated against the standard.
9. Potential Problems
 Anticipate potential difficulties.

Chapter 5 Planning 7
Chapter 5 Planning 8
Chapter 5 Planning 9
Role of System Integration in Project
Management
 Integrating the technical
disciplines (science or art) of the
project to achieve the customer’s
objectives.
 Who is the customer?

Chapter 5 Planning 10
3 Major Objectives of System
Integration
1. Performance
 System design, reliability, quality,
maintainability, etc.
2. Effectiveness
 Design system to achieve performance in an
optimal manner.
3. Cost
 Value engineering examines all cost trade off.

Chapter 5 Planning 11
Hierarchical Planning System
1. Goals must be specified.
2. Identifying the set of required
activities to achieve the goals.
3. Each activities and events can be
decomposed into sub-activities and
sub-events.

Chapter 5 Planning 12
Planning Process Tools
 Gozinto Chart.
 Work Breakdown Structure (WBS).
 Linear Responsibility Chart.
 TREND
 Plan to include design,
fabrication/construction(prototype),
mass production
 R & D is also a project - > uncertainties
Chapter 5 Planning 13
Gozinto Chart
 Named after famous Italian
mathematician, Prof. Zepartzat Gozinto.
 Similar set-up with Bill of Materials.
 A Tree-Diagram.

Chapter 5 Planning 14
Chapter 5 Planning 15
Work Breakdown Structure
(WBS)
 Project sub-divided into hierarchical
units of tasks, work packages, and work
units.
 Each part of unit tasks, work packages
and work units is budget able, in terms
of money, labor hours, and other
requisite resources.

Chapter 5 Planning 16
Work Breakdown Structure
(WBS)
 Project is breakdown into a group of
activities.
 Each activity is breakdown into a task
list.
 This task list is put into a calendar.
 Then, assign people, time, money and
other resources.

Chapter 5 Planning 17
Work Breakdown Structure
(WBS)
 Schedule Task list into calendar.
Activity Calendar

 Assigning people, time, money to each activity.

 Make themselves competent.
 Managing “intelligent” people.

Chapter 5 Planning 18
Activities: Work Breakdown
Structure
 Breakdown task into activities
 Top-down refinement possible
 List activities which form a single
operation or function which you know is
achievable
 Work breakdown structure
 (Product breakdown structure)

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Chapter 5 Planning 20
 Example of WBS: “Holiday”
holiday

travel
documents booking household

choose
passport tickets confirm cat!
resort

insurance brochures

Chapter 5 Planning 21
 List of activities
•Booking:
• get brochures •Household:

• choose resort • feeding the cat!

• make booking •This is a simple

• confirm booking example:

•Travel documents: • inoculations

• check passport • visas

• book tickets • travel money

• get insurance • etc.

Chapter 5 Planning 22
Time Management
 When activities happen:
 Start and finish
 How long they take:
 Estimates vs. actual?
 Relationship between activities:
 Dependencies
 Parallel activities

Chapter 5 Planning 23
Gantt chart

Chapter 5 Planning 24
People
 Task assignment
 Responsibility for task completion:
 Task management
 Liaison with other tasks
 Meetings

Chapter 5 Planning 25
Linear Responsibility Matrix
 Show the relationship of personnel
(who is responsible for what) and to
identify where special coordination is
necessary.

Chapter 5 Planning 26
Linear Responsibility Matrix - Holiday

Chapter 5 Planning 27
Linear Responsibility Example

Chapter 5 Planning 28
Linear Responsibility Example

Chapter 5 Planning 29