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MS Excel IT 9
MS Excel IT 9
MS Excel
What is Excel
Software to store data in
a matrix (column & rows)
and perform a number of
calculations on the data
Basic Definitions
• Worksheet: Area having Columns &
Rows
• - Columns are numbered as A, B,C,..
- Column Header: Line having
column numbers
• Rows are numbered as 1, 2, 3, …
• Cell: Intersection of Columns and Rows
Basic Definitions cont…
• Cell Address: consists of column
number and row number
• E.g. A1: intersection of column A,
row 1
E5: intersection of column E,
row 5
Basic Definitions cont…
• Active Cell:
- When we click in a cell, it is called
Active Cell shown by a
rectangle
- Data is entered in Active Cell
Basic Data Types
• Numbers
- have digits 0-9 and decimal point
e.g. 23, 71.86
- When typed, right-justified
- Right-click in the cell > Format Cells
> Number
- Select a specific format > OK
Basic Data Types cont …
• Text
involves any characters
e.g. Arshad, 16 Iqbal Road, Lahore
When typed, left-justified
Right-click > Format Cells > Text > OK
• Even when entering numbers, treats as
text (left-justified)
Basic Data Types cont …
• Date
- Type a date in a cell
- Right-click > Format Cells > Date
select a specific format > OK
Entering Data
• Select a cell by clicking in it e.g. B2
• Type a number e.g. 75
• Numbers are right aligned in the cells
• Select a cell & type some text e.g.
Javed
• Texts are left aligned
Moving in worksheet
• On keyboard:
→ move one cell right
← move one cell left
↑ move one cell up
↓ move one cell down
Moving in worksheet cont …
Page Down: move one page
down
Page Up : move one page up
Home : go to column A in
current row
Ctrl Home : go to column A1
Changing Column Width
• Sometimes a column is too short to
hold data
• Column width can be increased
• In Column Header take the pointer
between 2 column names
• Drag the column on right hand side
(Press left mouse button & move the
mouse on right hand side)
Exercise
• Enter data
Syed Tahir Ali
in D5
Copying an Entry
• Copying a formula is
same as copying an
entry except that here
formula is copied
Copying Formulas cont …