COMPETEN

COMPETEN
CY 7
WRITING OFFICE CORRESPONDENCE CY 7
ROGER AQUINO - VIVIAN ABALOS - ANGELIKA GATCHALIAN - MYLENE SANTIAGO - PRINCESS TACADENA - VALENZUELA TRICIA
COMPETE AGEND
A
7
NCY
02
01 CORRESPONDENCE
What does it mean?

DIFFERENCE
Memo, Letter and E-mail

03 SEGMENTS
Standard memos

04 ATTACHMENTS
Necessary
0
1

It includes memorandum (memo for short), email and

letters. Using correspondence is an efficient, fast and
reliable way of requesting something or informing the
employees regarding matters related to the company.

CORRESPOND
ENCE
02

 A written for people in the same workplace.

 Have title lines
 Are shorter than a letter since it is directed with few 01
MEMO
details.

•
•
It is sent to people outside the company.
It doesn't have title lines.
LETTERS
02
• It vary in purpose and format.

• Are less formal version of letters and memos. E - MAIL

• It is becoming popular as a form of correspondence 03
due to its speed and ease of use.

DIFFEREN
CES
02

• A memo is used to convey information and decisions or make

requests. A such, memos should be written in simle and clear
language.
• A memorandum may be used to make a request, announce an
upcoming meeting, or communicate some important facts. In writing
memos, it is importance to be concise and clear since people will not
appreciate reading along reading long memos.

MEMORAN
DUM
03
Standard Memos Segments

1 2 3 4 5
HEADING OPENING CONTEXT TASK DISCUSSION
SEGMENT SEGMENT SEGMENT SEGMENT
 GENERAL FORMAT
DATE: (complete and current date)
TO: (redear's name and job titles)
FROM: (your name and job title)
HEADING SEGMENT SUBJECT: (what the memo is about, highlighted in some way)
 The purpose of a memo is usually found in the opening
paragraph which includes the purpose of the memo, the context
and problem, and the specific assignment or task. Including the
purpose of the memo will help clarify the reason the audience
should read this document. The introduction should be brief,
OPENING SEGMENT
and, should be approximately the length of a short paragraph.
 The context is the event, circumstance, or
background of the problem you are solving or the
information you are disseminating.

CONTEXT
 One essential portion of a memo is the task statement
where you should describe what you are doing to help solve
the problem. If the action was requested, your task may be
indicated by a sentence opening like.
TASK SEGMENT
 The discussion segments are the longest portions of the
memo, and are the parts in which you include all the details that
support your ideas. Begin with the information that is most
important. This may mean that you will start with key findings or
recommendations. Start with your most general information and
DISCUSSION
SEGMENT move to your specific or supporting facts.
 (Be sure to use the same format when including details: strongest to weakest.)

The discussion segments include the supporting ideas,

facts, and research that back up you argument in the memo.
Include strong points and evidence to persuade the reader to
follow you recommended actions. If this section is inadequate,
DISCUSSION the memo will not be as effective as it could be.
SEGMENT
04

NECESSARY
ATTACHMENT Sample interoffice memo to convey information
Make sureSyou DATE : Mr. George Dano, Supply Officer
document your
FROM : Allan Figueroa, Purchase Officer
findings or provide
detailed information SUBJECT : Purchase of Office Chairs
whenever necessary.
You can do this by As desired, the order for the supply of 500 office chairs
attaching lists,
has been placed with Whitegold Furniture Mart, 16 Road
graphics, tables, etc.
at the end of your Street, Cebu City. The chairs will be supplied in two lots of
memo 250 each on 26 and 30 of August, 2016
 Sample memo requesting Marketing Officer to provide
information about the export of mango jam in Western
NECESSARY Countries
DATE : 15 July, 2014
ATTACHMENT TO : Johanna Cortes, Marketing Officer
FROM : Jami Tongco, General Manager
Make sureSyou SUBJECT : Export of Mango Jam and Candies
document your
findings or provide
The undersigned has visited the manufacturing plans in Guadalupe and
detailed information
discussed with the production heads the possibility of increasing production
whenever necessary.
You can do this by for export in other countries. They see no problem in doing so. However, they
attaching lists, would like an estimate of the demand for our products before taking any
graphics, tables, etc. action to increase production.
at the end of your You are requested to contact our agents quickly and let me know the
memo estimates by the end of August.

(signature)
JAMI TONGCO
 NECESSARY
ATTACHMENT
Make sureSyou
document your
findings or provide
detailed information
whenever necessary.
You can do this by
attaching lists,
graphics, tables, etc.
at the end of your
memo
 NECESSARY
ATTACHMENT
Make sureSyou
document your
findings or provide
detailed information
whenever necessary.
You can do this by
attaching lists,
graphics, tables, etc.
at the end of your
memo
COMPETEN
CY 7
Thank You
For Listening