COMPUTER APPLICATION

IN
MANAGEMANT

From:
Tarika Gupta
(HR)
COMPUTER: THE DEFINITION

The computer is an electronic device for performing arithmetic and logical

operations”, or “The computer is a device or flexible machine to process data
and convert it into information. There are four basic operations which a
computer performs, irrespective of the program which is running on it. They
are classified as:
1. Input
2. Processing
3. Output
4. Storage
Classification of Computers

They are different in terms of hardware, software, built, purpose and

everything. every computer must fall into one of the four categories
described below:
1. Supercomputer
2. Mainframe computer
3. Minicomputer
4. Microcomputer
Characteristics of Computers

A few notable features of computers are:

 Speed
 Storage
 Accuracy
 Versatility
 Automation
 Diligence
 Reliability
MS Word

Microsoft Word is a non-free commercial word processor designed by

Microsoft. It was first released in 1983 under the name Multi-Tool Word for
Xenix systems.

MS Word is Microsoft’s solution to meet the word processing needs of

everyone. This package contains necessary typing, editing and aesthetic
features. MS Word also provides great tools for specialized word processing
applications.

Cont….
 MS WORD
6
 Features of MS WORD
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 Creating Word Documents

 Editing Text (Advanced Features)

 Copying, Cutting and Pasting Text

 Formatting and Aligning Text

 Use Bullets and Numbering

 Check Spelling

 The Mail Merge Feature

 Tables
MS EXCEL

Microsoft Excel is a commercial spreadsheet application written and

distributed by Microsoft for Microsoft Windows and Mac OS X. It features
calculation, graphing tools, pivot tables and a macro programming language
called Visual Basic for Applications. It has been a very widely applied
spreadsheet for these platforms, especially since version 5 in 1993. Excel
forms part of Microsoft Office. The current versions are 2010 for Windows
and 2011 for Mac.

Cont….
 MS EXCEL
9
Features of MS EXCEL

Types of Data in Excel

1. Numbers
2. Dates
3. Times
4. Formulas
5. Text

Editing and Formatting a Workbook

 Editing Data
 Copying and Moving Data
 Delete
Cont….
Formatting Rows and Columns
 Row Height
 Changing the Column Width
 Auto Fit (column width/row height)
 Hide/Unhide of Row or Column
Protection
Excel’s protection is an invisible form of cell formatting.
 To Protect Worksheet
 To Protect Workbook
 Sorting Data
 Simple Sorting
 Complex Sorting

Cont….
CHARTS

Charts are the graphic components of Excel. The data which is entered as
tables can be viewed in the graphical form as charts which makes the
figures of the data effective, interesting, easy to understand and easy to
analyze and compare. Charts can be of two types:

 Embedded charts

 Chart sheet

Cont….
Chart Components

Chart Types
1. Area Chart
2. Bar Char
3. Column Chart
4. Line Chart
5. Pie Chart
6. Doughnut Chart
7. Radar Chart
8. XY (Scatter) Chart

Cont….
Formulas and Functions

Formula is a recipe for performing calculations on numerical data.

 Parts of a Formula
 Constants
 References
 Operators
 Arithmetic Operators
 Logical Operators
 Text Operator
 Reference Operators
 How Excel uses Operator
Cont….
Functions
A function is one of Excel’s built-in formulas.
Some important functions are below.
• SQRT()
• AVERAGE()
• SUM()
• ABS()
• CELL ()
• TODAY()

Cont….
Automating Worksheet

What are Macros?

Macros are actions created through the macro recorder by observing actions,
converting those actions into visual basic code and sorting the code in a visual
basic module. These recorded actions can be performed again more easily and
quickly by simply clicking a button or a key combination.
What is a Template?
A template is a special workbook which can be used as a pattern to
create other workbooks of the same type. In addition to creating new
workbooks based on templates, you can insert sheets from templates into your
workbooks.
Templates can contain text and graphics, formatting and page layout, formulas
and macros.
PowerPoint

PowerPoint is a presentation tool that helps you create effective, audio-

visual-graphical presentations. Generally the presentations consist of a
number of slides that are arranged in a sequential manner.

Cont….
 Features of power point
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Auto Content Wizard

Templates

Applying Transitions, and Animation Effects

Auto shape feature

Slide show

Formatting
View Menu Insert Menu

Cont….
 MS ACCESS

Microsoft Office Access, previously known as Microsoft Access, is a pseudo-

relational database management system from Microsoft that combines the
relational Microsoft Jet Database Engine with a graphical user interface and
software-development tools.
Access stores data in its own format based on the Access Jet Database
Engine. It can also import or link directly to data stored in other applications
and databases.
Microsoft Access
 Features of Ms Access
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 Create tables

 Queries

 Forms and reports

 Export data
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THANK YOU