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Sap SD Overview: BG It
Sap SD Overview: BG It
Sap SD Overview: BG It
BG IT
1
SD
Sales Distribution
Sales: Distribution:
A transaction between two The movement of goods and services from the
source through a distribution channel, right up
parties where the buyer receives
to the final customer, consumer or final user,
goods (tangible or intangible), and the movement of payment in the opposite
services and/or assets in direction, right up to the original producer or
exchange for money. supplier.
2
SD in SAP
The sales and distribution (SD) function of SAP
is part of the logistics area.
SD module contains the processes that help a
company integrate with their customers.
Sales
Primary base for customer order management
Foreign Trade
Manage import and export processes, integrating them
efficiently into the supply chain
Billing
Comprehensive set of billing functions
Sales Support
To support the staff involved in business development and
customer service processes
4
SD Overview — Master Data
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SD Overview — Sales
Primary base for Sampling of functions
customer order Inquiries & Quotes
management Sales Orders
Returns
Highly customizable Contracts & Scheduling
Sophisticated pricing Agreements
Integrated ATP Back Orders & Subsequent
Deliveries
Integrated credit Credit & Debit Memo
management Requests
6
SD Overview — Shipping and
Transportaion
Main functions
Picking, Packing & Inventory management
Generate Shipping Documents
Transportation Management
Routes
Transportation Scheduling
Delivery Scheduling, Returns Deliveries
& Stock Transfer
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SD Overview — Billing
8
Foreign Trade
Data that describes the export or dispatch characteristics of a sales and
distribution (SD) transaction.
Data Description Comments
Partner data Ship-to party The system copies this data from the sales
The ship-to party key order.
Country key
The ship-to party’s country key
Customs data Mode of transport The system determines this data based on
(deliveries and billing The technical customs term describing the route if the appropriate setting has
documents only) how (for example, by sea or air) the been maintained in Customizing (Table
goods are taken across a national 617).
border The system adopts this data as default
Office of exit values in deliveries and billing documents.
The key for the customs office at the
border, where the goods are loaded
onto the mode of transport with
which they will cross the border
Inland (domestic) mode of transport
The type of transport used from the
delivering plant
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SD Overview — Sales Support
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Sales & Distribution
- Process Flow -
11
Supply Chain Process
Pre-Sales Sales
Activities Process
Pack
Materials
Post Goods
Receipt of Issue
Customer Payment Invoice
Customer
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SAP Process Steps
Sales Sales
Quotation Inventory
Order
Deduction
Billing Billing
Post
FI
Incoming
A/R
Payment
14
Sales — Inquiry & Quotation
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Sales — Sales Order
Core of customer Automated standard
order management functions ...
availability check
No impact to G/L
MRP updating
Can reference existing pricing
documents credit check
Copies key delivery scheduling
information from export control
master data shipping & route
determination
16
Shipping — Delivery Note
17
Shipping — Picking & Packing
18
Shipping — Post Goods Issue
19
Billing
20
Sales & Distribution
- Organizational Structures -
21
Sales Organization
Client
860
Company Code
CC00
22
Sales Organization
Sells and distributes products, negotiates terms of sales
and is responsible for these business transactions
A sales organization is responsible for negotiating sales
conditions and distributing goods and services.
It represents the top organizational level to which you
sum sales figures. There must be at least one sales
organization defined
A sales organization is assigned to only one company
code.
More than one sales organization can be assigned to a
company code.
23
Distribution Channel
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Division
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Sales Area
A Sales Area is a valid combination of :
Sales Organization
Distribution Channel
Division
Will be used to link together the organizational
aspects of sales to customers
Customer Master Data and Sales Documents are
linked to sales areas.
Used for statistical analysis
26
Sales Area
MCML (1000)
Dealer / Exports
Institutional (20)
Distributor (10) Sold to Part (60)
Cement (10)
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Sales Office
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Sales Group
Sales Group
Sub-division of a sales office, territory of
market
29
Geo-graphical Sales Organization
Domestic
Sales Area
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Sales Person
Sales Person
Defined in HR — Personnel Admin.
Specifically defines an individual rather
than a position (sales rep.) in sales
processing
31
Geo-graphical Sales Organization
Domestic
Sales Area
32
Plant
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Storage Location
A subdivision of a
plant where
inventory is
managed.
34
Storage Location
Plant Storage Description
1010 1000 RM -Clinker
1010 1001 RM -Fly Ash
1010 1002 RMl -Gypsum
1010 1003 RM -Lime Stone
1010 1004 RM -Slag
1010 1005 RM-PozzolanaShed
1010 1010 Packing Material
1010 1011 PM-Prodn.Flr
1010 1020 SFG - Silo 1
1010 1021 SFG - Silo 2
1010 1022 SFG - Silo 3
1010 1023 SFG - Silo 4
1010 1024 SFG - Silo 5
1010 1025 SFG - Silo 6
1010 1026 SFG - Silo 7
1010 1030 Finished Goods .
1010 1040 Engineering Stor
1010 1050 General Stores
1010 1060 Scrap Location
1010 1070 Stock Yard
1010 1080 Civil Location
1010 1090 Sales and Dist.
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Shipping Point & Loading Point
Shipping Point
Location that performs all delivery related
activities
Assigned a factory calendar
A delivery can be processed from only one
shipping point
Loading Point
A subdivision of the shipping point used for
more specialized handling
36
Shipping Organization
Plant
100
Shipping Shipping
Point S01 Point S02
37
Shipping Organization MCML
Plant
1010
Shipping Point
MCML Mongla
(1010)
38
Sales & Distribution
- Master Data -
39
SD Master Data - Core Elements
r
me
M
ate
sto
Master
r
Cu
ial
Data
Pricing
40
Master Data
Customer Pricing
Master Master
Material
Master
41
Material Master
Contains all data required to define and manage a
specific item of material
Integrates data from
Inventory Control (MM)
Manufacturing (PP)
Sales and Distribution (SD)
Accounting (FI and CO)
And other departments
Each user has a unique view
42
Material Master Data
Material Master
Contains all the information a
company needs to manage
about a material
It is used by most
components within the SAP
system
Sales and Distribution
Materials Management
Production
Plant Maintenance
Accounting/Controlling
Quality Management
Material master data is
stored in functional segments
called Views
43
Material Master Views
Sales Data
Forecasting Data
Material Master
Storage Data
Accounting Data
44
Sales & Distribution
- Customer Master -
45
Customer Master
G e n e ra l
D a ta
46
Customer Master
Centralized data for both SD & FI
Segmented into three sections
General data - address & communication
Company code data (FI) - banking and
payment information related to FI
Sales data (SD) - pricing, delivery, output
The sales data is specific to one sales
area and is therefore dependent on the
sales organization
47
Customer Master by Sales Area
Customer
Sales Organization
Distribution Channel
Division
48
Account Groups
49
Sales & Distribution
- Business Partners -
50
Business Partners
Defines all of the parties involved in a
business transaction and differentiates
between their roles — customer,
carrier, employees, customer contact,
etc.
Through customizing the system
automatically assigns partners to the
customer master and to transactions
51
Business Partners
The system creates these four business
partners by default. All four are required.
54
Business partners — Bill-to
Party that receives
the invoice
Sold-to
Can be created as an
independent partner Ship-to
and linked to one or
Bill-to
more sold-to partners
Payer
55
Business partners — Payer
Party that sends the
payment
Sold-to
Can be created as an
independent partner Ship-to
and linked to one or
Bill-to
more sold-to partners
Payer
56
Business Partners — Example
Sold-to Sold-to
Ship-to Ship-to
57
Sales & Distribution
- Pricing -
58
Pricing
“World-class” functionality
Highly customizable & extendible
One of the most complex features of SAP
Used to determine the net price for a material
or an order
Pricing is carried out automatically based on
predefined prices, discounts, and surcharges
59
Pricing Process
Standard pricing calculates the gross
price, then applies discounts, surcharges
and applicable taxes to arrive at the final
price
final price = gross price - discounts + surcharges +
taxes
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Pricing Procedure
62
Pricing Procedure
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Price Agreements
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Sales & Distribution
- Transactions -
65
Order Processing Functionality
Delivery scheduling
Availability check
Transfer of requirements to MRP
Pricing
Credit check
Shipping point & route determination
Foreign trade & license processing
Document flow
66
Availability Check
Determines the material availability date
Considers inward and outward movement of
inventory — customizable
Influences partial deliveries by
proposing a quantity that can be delivered on the
requested date (complete delivery)
determines the earliest date for full delivery
determines the number and dates for partial
deliveries to fulfill the order
67
Availability Check……
In determining the material availability
date the system can include specific
stocks if selected, such as:
Safety stock
Stock in transfer
Quality inspection stock
Blocked stock
Restricted use stock
68
Transfer of Requirements to MRP
69
Credit Check
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Shipping Point & Route Determination
A shipping point is determined for each line
item — shipping point determination
A delivery can only be processed from one
shipping point
Routes - route to be traveled & transit time
are determined using customized rules
Routes can be used to simply define transit
time
71
Foreign Trade & License Processing
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Quotation Type
Quotation Type Description
ZBDC BICL - Donation Conf
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Quotation Creation
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Quotation Creation….
75
Quotation Creation……
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Quotation Creation……..
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Quotation Creation………
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Sales Order Type
SO Type Description
ZBDD BICL - Donat W.R. DC
ZBDE BICL-Depot Sale
ZBFC BICL -Free of Charge
ZBGR BICL - Group Company
ZBJW BICL - Job Work
ZBMF BICL FreeSale Madonj
ZBMG BICL GRP sale Modanj
ZBMS BICL-Std Sale Modanj
ZBMW BICL-W R SalesModanj
ZBON BICL - One time Sale
ZBPS BICL - WR SecondSale
ZBRM BICL - R M Sales
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Sales Order Creation….
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Sales Order Creation….
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Sales Order Creation…..
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Shipping
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Shipping Overview
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Shipping Overview
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Shipping Overview
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Shipping Overview
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Deliveries & Delivery Notes
The Delivery Note
Initiates the delivery process
Control mechanism for the process
Changes to delivery are allowable - products, quantities
Picking
Delivery Packing
Note Status
Loading
Post Goods
Issue
88
Delivery Due List
Produces a work-list of deliveries
Encompasses deliveries and transfers
Can be scheduled to run in batch
Automatically combines deliveries
89
Picking
90
Packing
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Goods Issue
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Goods Issue
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Delivery Type
Del.Type Description
ZBDE B Del- Depot Sales
ZBDS B Del - Dealer Stock
ZBFC B Del- Free Of Charg
ZBGR B Del- Group Company
ZBMD B Del-Std Sale Modan
ZBMF Mo Del- FreeOfCharg
ZBMG Mo Del- Grp Company
ZBML Mo Del- STO delivery
ZBMN Mo Del-One time Sale
ZBMR Mo Del - Returns
ZBMW Mo Del- Sale W.R. Dc
ZBND B Del-STO Depot. Del
ZBNL B Del- STO delivery
ZBON B Del- One time Sale
ZBRT B Del - Returns
ZBSD B Del- Sale W.R. Dc
ZBSO B Del- Standard Sale
ZBSR B Del - Secondary Rt
ZBSS B Del Secondary Sale
ZMDE M Del- Depot.
ZMDS M Del - Dealer Stock
ZMEX M Del - Exports
ZMFC M Del- Free Of Charg
ZMGR M Del- Group Company
ZMMD M Del- Madangonj
ZMND M Del-STO Depot. Del
ZMNL M Del- STO delivery
ZMON M Del- One time Sale
ZMRD RM Del-Standard Sale
ZMRT M Del - Returns
ZMSC M Del- Scrap Sale
ZMSD M Del- Sale W.R. Dc
ZMSO M Del- Standard Sale
ZMSR M Del - Secondary Rt
ZMSS M Del Secondary Sale 94
Delivery Process
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Delivery Process…….
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Delivery Process…….
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Billing Overview
Automated invoicing based on sales
orders and/or deliveries
Functionality for processing credit/debit
memos and rebates
Integration with FI & CO-PA
Updates customer’s credit data
Can create pro forma invoices
98
Automatic Account Assignment
Defines the G/L accounts that billing entries
are posted to — revenue, deduction, freight
charges
99
Billing Methods
Delivery Invoice
Separate invoice Order
per delivery Delivery Invoice
Delivery
Collective Order
Delivery Invoice
Invoice
Order Delivery
Invoice Invoice
Order Delivery
Split Invoice
100
Billing Documents
Explicitly specify documents
Billing due list — builds a worklist of
invoices that should be generated
Automatic posting to FI
101
Billing Documents
102
Billing Type
Bill.Type Description
ZBB1 B Rebate Credit Memo
ZBB2 B-Rebate Correction
ZBB3 B-Rebate Part Settlm
ZBCR B Inv - Credit Memo
ZBD1 B Inv -DM Dealer Stk
ZBD2 B Inv -CM Dealer Stk
ZBDE B Inv- Depot Sales
ZBDR B Inv - Debit Memo
ZBDS B Inv - Dealer stock
ZBEX BICL Inv-Expt Sales
ZBFC B Inv- Free of Charg
ZBGR B Inv - Std Sales
ZBJW B Inv - Job Work
ZBLB B Inv - Barisal Inv.
ZBMD B Inv Modanj StdSale
ZBMF B Inv- Modanj Free
ZBMG B Inv - Modanj Grp
ZBMS B Inv-Modanj Stdsale
ZBON B Inv- One time sale
ZBPD B Inv-Debit Mad to P
ZBPI B Inv- Pro Forma Inv
ZBRT B Inv Cr for Returns
ZBS0 B Inv - SS Cancel In
ZBS1 B Inv - Cancel. Inv
ZBS2 B Inv- Cancel Cr Mem
ZMD2 M Inv -CM Dealer Stk
ZMDB M Inv- Depot.
ZMDR M Inv - Debit Memo
ZMDS M Inv - Dealer stock
ZMEX M Inv - Exports
ZMFC M Inv- Free of Charg
ZMGR M Inv - Std Sales
ZMM1 M Inv - Cancel. Inv
ZMMB M Inv- Madangonj
ZMON M Inv- One time sale
ZMPI M Inv- Pro Forma Inv
ZMRM M Inv - RM Std Sales
ZMRT M Inv Cr for Returns
ZMS0 M Inv - SS Cancel In
ZMS1 M Inv - Cancel. Inv
ZMS2 M Inv- Cancel Cr Mem
ZMSC M Inv - Scrap Sale
ZMSD M Inv - Sales W.R DC
ZMSI M Inv- StockTDept
ZMSN MCML-STO Bill
ZMSO M Inv - Std Sales
ZMSR M Inv Cr for Sec Rt
ZMSS M Inv- Secondar Sale
ZMST M Inv- Sto MCML
103
Billing Process
104
Billing Process
105
Accounting Document…
106
Document Flow
107
Customer Returns
Return
Order
Goods Receipt
Quality Inspection
Credit Memo
108
Customer Returns
1 Order Delivery Invoice
Returns Return to
2 Return Delivery Inventory
3 Credit
Memo
109
Customer Returns
Returns document
Billing block can be proposed
Use the Order reason field to identify the
reason for the return
Full access to pricing and ability to re-price
Return delivery
Issues a goods receipt to place material
into inventory
110
Customer Returns
Credit memo
Billing block must be cleared from Return
Posts to FI
Can be processed in batch (background)
Can be processed collectively (grouped)
111
Document Flow of Sales
Return Process
112
Output & Text
113
Communication — Output
Printed
Bar Coded Documents
Documents
FAX
SAP
Document
Email
EDI
Workflow
114
Communication — Output
Output — traditional forms or electronic
communications produced for internal
or external partners
Assigned to business partners & sales
documents
Definable media — EDI, fax, print
Highly customizable — Sapscript
115
Standard Report List
STANDARD REPORT
Tcode Description
VCUST Customer List
VA25 Quotations List
VA05 List of Sales Orders
VL06O Outbound Delivery Monitor
VL10H Items Due for Delivery
VF04 Maintain Billing Due List
FBL5N Customer Line Items
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Customize Report List
CUSTOMIZE REPORT
Tcode Description
ZCLED Customer Ledger Statement
ZCLED2 Customer Ledger Statement (Monthly)
ZFICB02 Sales Statement Summary
ZOPENDO Pending delivery quantity report
ZSDSS Sales Statement detail
ZSALESREG Sales Register Report
ZSDDOC DOC Approved Summary Report
ZFIBV Bank Credit Report
ZAGING Aging Report
ZSDBILLING SALES REPPORT
117
Conclusion
Real time information
Inventory visibility at plant and storage location
level
Promotional and Pricing accountability
Improved global alignment of procedures and
operation
Ability to access detailed data
Improved Business Services communications
with customers
118
THANK YOU
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