Subcontractor out

subcontractor OUT
OUR JOB ORDER IS
ORI FOR TP
Sub-out concept diagram
Subcontractor OUT
subcontractor OUT: SPECIAL CASE WHERE VENDOR
IS ASKED TO SEND MATERIAL DIRECTLY TO TP
subcontractor OUT: AUTO GDN FEATURE
PO WITH UNLOADING LOCATION AS subcontractor
subcontractor OUT
subcontractor OUT
CHILD ITEMS TO BE SENT TO TP
REASON MASTER FOR TERMINATE
PROCESS
JOB ORDER TERMINATE 1
(CANCELLED)
JOB ORDER TERMINATE 2
(CANCELLED)
TERMINATE WORK ORDER
TERMINATED WORK ORDER
JOB ORDER TERMINATED
Job Order Register – list of third
party
 GDN – Goods Delivery Note
Material given for processing to third party
Goods Inward Note = GIN. Material received after processing from the third
party. Linked to Job Order.
ERP CAPTURES TWO KINDS OF PRODUCTION
PRODUCTION
PPC MODULE - Production
Planning & Control
PPC MODULE - Production
Planning & Control
PROCESS PRODUCTION
OPERATOR MASTER
PRODUCTION PROCESS FLOW
PROCESS FLOW DIAGRAM – PFD AND ITEM MASTER RELATION
PRODUCTION PLANNING
 STAGE WISE PRODUCTION
This transaction will help to transfer the material from one process to another process.
Simultaneously it will ask for accepted quantity and then only it will show in next process.
Stage wise inspection (QC)
WORK ORDER FOR PROCESS PRODUCTION
Line rejection at Shop Floor location hence material
transferred to Production rejection
Line rejection material is Returned to Vendor
PRODUCTION ENTRY – Captures Setup Time, Process Time, etc.
PRODUCTION ENTRY
Rework material kept at rework
location
Job Card
Job Card – QC Check Points
Production Slip, Packing Slip & Inspection Report will be
generated automatically along with Job Card
ASSEMBLY PRODUCTION
STORES ISSUE WITHOUT LINK TO
BOM
PRODUCTION ISSUE NOTE OLP
STORES ISSUE TO SHOP FLOOR
STORES ISSUE TO SHOP FLOOR -
OLP
WORK ORDER INFORMS PRODUCTION WHAT TO MAKE
AND FOR WHOM
WORK ORDER – ON LINE
PRINTOUT (OLP)
PRODUCTION ISSUE WITH BOM
REGISTER
PRODUCTION TAKES PLACE BASED ON WORK ORDER. THIS
IS A PASSIVE TRANSACTION
QUALITY CHECK FOR ISO 9000
PRODUCTION SLIP (NOT LINKED TO
BOM)
In ERP inventory transactions are linked to accounts
QC Procedures / INSPECTION REPORT
RELEASE NOTE ENTERED BY QUALITY ASSURANCE
CCI AND INSPECTION REPORT IS PRINTED
ACCOUNTS MODULE
What is the definition/meaning of Mercantile Accounting ?
In ERP we have three ledgers
GL linking is defined in Accounts
master
First create mandatory accounts
groups
Accounts and Inventory is tightly integrated
Accounts Masters
Asset / Liability – Group Master
Sub-group master – e.g. Current
asset
Accounts Transactions
Accounts Transactions
ACCOUNTS KEY REPORTS
ACCOUNTS MODULES ERP
FEATURES
Expense voucher
 All account department
transactions are captured
– e.g. money receipt
 MONEY RECEIPT
CAN BE ADJUSTED AGAINST INVOICE
Linking Receipt with Invoice
Customer Ledger
Customer Type Wise MIS
MIS - Product Category
TAX DEDUCTED AT SOURCE
AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL
LEDGER
 Mobile expense bill – Expense
Voucher posting in Creditor Ledger
AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL
LEDGER
DAILY TRIAL BALANCE
PAYMENT VOUCHER ENTRY
LINKING PAYMENT WITH PURCHASE BILLS
PAYMENT
Debit Note
Expense PO Register
TRIAL BALANCE
Trail Balance – Group & GL Wise
T- Format GL Wise Trial Balance
PROFIT & LOSS ACCOUNT
BALANCE SHEET
TAXES – LEVY - DUTY
ERP integration with statutory
requirements
SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT
SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT
VAT / SALES TAX INTEGRATION
C FORM TRACKING (PURCHASE)
VAT computation
VAT / Sale Tax report – select
purchase or sales
Project tracking module (Project based manufacturing)
Project name Master
Drawing Master
Bill of Materials
In Work Order and Production entry the Project Name, Drawing No and
Drawing name comes automatically
Project status – workbench report
(purchase)
Project status – workbench report
(Production)
Production entry OLP
Warranty service
To appreciate depth of ERP service
maintenance module
I am presenting here a case study
of a UPS manufacturing company
Product sold under warranty needs
to be tracked
 ANNUAL MAINTENANCE
CONTRACT (AMC) INVOICE
Customer complain call sheet
Service Report
Service Bill - Captures serial
numbers automatically
HISTORY CARD
History Card – Manufacturing tab
shows past records of item used
History Card – Additional Info
HISTORY CARD REGISTER
History Card – Excel Sheet
AMC BILL REGISTER
for a given period
PLANT MAINTENANCE MODULE
ERP MAINTENANCE MODULE –
ACTIVITY MASTER
Who is going to maintain my
machines ?
Machine Master database
What spares for a given machine?
What activity for this machine
Machine master
PLANT MAINTENANCE MODULE
MACHINE MASTER
Work Order for maintenance
engineer
 SHOP FLOOR MACHINES
MAINTENANCE DATA ENTRY
Maintenance department reports
Transaction data entry
MIS: Machine Maintenance Report
Machine – spare list
Common spare part required for
different machines
Multi-location ERP module
Electronic data transfer – Multi Location
USING INTERNET
Send – Receive data for multi-
location-1
Send – Receive data for multi-
location -2
Payroll
Payroll & HR module
Payroll & HR module
Payroll & HR module
RESOURCE MATRIX
Resource Matrix Module
Activity or Task Tracking of individual in the organization – for example draftsman
hours salesman hours
Activity or task master file creation
TIME BOUND PLAN FOR IMPLEMENTATION
Training
IT Infrastructure required
Business benefit: As seen by ERP user
Business benefit: As seen by ERP user
Bill Gates says
Why do automated solutions fail to
deliver expected benefits?
BPR
ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY
ERP is used by various verticals
MAKE TO STOCK EXAMPLES
Injection molding machines
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
Letter of satisfaction
CONCLUSION: TOTAL FINANCE MANAGEMENT
AND TOTAL INVENTORY MANAGEMENT
Read ERP Book by Zaveri for
executives
Read ERP Book by Zaveri for
students
About the author: Jyoti
 Additional learning resource
Digital Marketing Social Hub created and managed by Jyoti
 Additional learning resource
ERP, eCommerce Social Hub created and managed by Jyoti
Thank You