MICROTECH INSTITUTE OF TRADE

EVENTS MANAGEMENT
SERVICES NC III
Trainings for Work Scholarship Program
COMPANY
PROFILE MISSION
To design and carry out
innovative and creative ideas
and to continue inspiring
everyone in making every
Started managing small events like occasion special.
birthday parties Achiever Events
Management Company is now handling
many types of events , although a VISION
newbie company, it is giving its full We dream of making every
effort in making every event
memorable.
occasion memorable and make
feel that everyone deserved to
Located at: Poblacion 1,Penaranda,
Nueva Ecija have a special event.
Contact us: 09234610717
Email us: theachiever@yahoo.com
 History
Achiever Events Management Company is a
company founded by two young, creative and
imaginative person.
It is all started in a conversation between two
friends, in a small food stall as they chat around
about the foods , the designs and the decors of the
place. Then they imaginatively create a concept and
is planned of having a small event managed group.
Through their passionate efforts of searching for all
possible resources, in 2015, they started handling
small events and as time goes by there goes the
foundation of their company named ACHIEVER.
 Organizational structure

Company manager

Event Marketing Accounting office

Specialist

Project marketing teams

(general services :catering coordinator,
venue coordinator etc.)
Services offered
We can do more! But we are in our best on the
following events:

• Birthday parties
• Weddings
• Seminars
• Christmas party
• Sports fest
• Retirement party
• 18 birthday
Previous Clients
Name Occasion
Kiara Ramos
Yael Garcia Birthday parties
Michelle Aquino
Kiko Fernandez
Bea Dela Cruz and Mark Raniel Padilla Wedding
Carl Manalo Seminars/ sports fest

Regular Clients
Name Occasion
Carl Manalo Sports fest/ seminars
Michelle Aquino Birthday parties
Event brief
Event Title : Retirement Party
Theme: Back to the 80’s
Motif: Pink, orange and yellow
Client: Emely Geronimo
Address: Sto. Tomas, Penaranda, Nueva Ecija
Description: Looking back to the 80’s fashion and dance
hits
Purpose: To make the retiree reminisce her journey
in teaching
Date: December 17, 2019
Venue: Penaranda Central School Auditorium ( semi-
indoor)
Budget: P 100,000.00
Guests: 180 pax (client’s family, friends, co-
 Sample contract with the client

This agreement made this 11th day of December 2019 between Achiever and the
client (name) is hereby fairly agreed upon the following conditions about the
(event):

The Achiever should:

• Provide all the services needed

• Find the most appropriate suppliers
• Allows having at least 10 % contingency fund
• (If the said contingency fund is not being used during the event, it would be in
the care of the company)
• Provide assistance on the development of the project

_______________________
Achiever General Manager
_____________________
Client
 Sample letter to supplier
Pepito Pineda
Catering Services
Sinasajan, Penaranda
Nueva Ecija

Good day!
This was the Achiever Events Management Company and we are pleased to
tell you that our event will take place on December 17, 2019 at Penaranda Central
School with the theme “back to the 80’s”.
With your respective good services would you consider making our event
more accommodating and memorable, by giving the client’s family and guests a
wonderful set and delicious foods.
We are looking forward for your reply about this matter. You can contact us at
this number: 09234610717

Marnelli Tolentino_____
Achiever Events Management General Manager
 Working Committees
Personnel Duties
General Manager Manages the whole operation and provides
assistance and ensure that the program will
flow smoothly.

Venue/parking coordinator In charge in looking for possible and most

suitable venue for the event.

Waiter/waitresses In charge in foods and beverages

Lights and sounds Controls all sounds and lights operation

( microphones, projector, speakers, lights,
personnel/technician/DJ generator etc.)

Program host Guides the program flow

 Budget proposal
Item Supplier Services Amount Total

Venue Penaranda Central School 2,000 2,000

Lights and Padilla lights and sound Sounds system 5,000 5,000
Sounds system Lights
Microphone
Projector and screen
Generator

Catering services Pineda’s Catering Services 250 x 200

Foods and beverages 50,000 60,000
Lunch
Kaldereta
Menudo
Chicken roll
Lumpiang shanghai
Rice
Buttered shrimp
Mixed vegetable
Fruit salad
Buko pandan
Iced tea
Water
cocktail

Venue decoration 5,000

Chairs and tables 5,000
 Budget proposal

Item Supplier Services Amount Total

Program host June Lopez 1,500 1,500

Photographer Holaguay Studios 1 photographer 3,000 3,000
Raw and edited pictures
Files on flash drive

Total expenses 71,500

Contingency fund 10% 7,150

Total expenses 78,650

Professional fee 20% 14,300
Grand total 92,950
List of Suppliers

High end Budget friendly

Catering Services
GP Paulino Catering Services Pineda’s Catering Services
Cabanatuan City, Nueva Ecija Penaranda, Nueva Ecija
Venue
Any nearby Auditorium
Risk Discrepancies
Any nearby resort hotel
Lights and sounds
Pineda’s Lights and Sounds Padilla’s Lights and sounds
Penaranda, Nueva Ecija Penaranda, Nueva Ecija
 Fire Exit CR
Stage
Dj
ve s/
s
speaker speaker
ge
be ine
ra
w

Projector

Buffet Table
Buffet Table

Dance floor

security

Entrance

- Dance floor - Comport room - Wines and beverages

- Entrance - Buffet table - Dj booth - Princess chair
- Additional chairs
- Speaker - Chairs and tables
- Emergency kit - stage
- Fire extinguisher - Fire exit - security
 Program Flow
Time Activity In charge
8:00-8:10 am Welcoming address for all the guest Program host
8:00-8:40 am Entrance of the retiree, serenaded by the co- Co- workers
workers with her favorite song
8:40-8:45 am Prayer Co- worker
8:45-9:20 am Playing the video presentation about the retirees Program host
journey in teaching while introducing her
background information

9:20-10:20 am Reflective messages coming from friends and co- Close friends
workers
10:20-11:45 am Presentation of dance numbers Dj/Co- workers
11:45-1:00 pm Lunch All guests
1:00-1:30 pm Dance number with co-workers Dj/Co- workers/retiree

1:30-1:45 pm A surprise video presentation from relatives DJ

abroad
1:45-1:55pm Message/Photo opportunities Retiree/Photographer
1:55-2:00 pm Closing Remarks Program host
 Risk Discrepancies Action
Power Interruption Back up generator

Sound system and lights Tools for repair , back up

sound system
Technician
Food shortage Additional set of foods

Security Going to nearby police

station/ Barangay Hall
 Action Plan

Date Activity People Involved

December 9,2019 Meeting with the client Client, Event manager

December 11,2019 Confirmation of the program and Event manager/ guests

suppliers/ meeting with other
guests
December 14,2019 Finalization of the list of foods to Event manager/ caterer
be served / food tasting/ visit to
the venue
December 15,2019 Setting up the venue Staff

December 17,2019 Program proper Guests

December 18,2019 Feedbacks Manager and client

Dress code
Thank You!