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Guidelines For Conducting Revenue Audit of PSPCL
Guidelines For Conducting Revenue Audit of PSPCL
FOR CONDUCTING
REVENUE AUDIT
OF PSPCL
Topics to be discussed
• Definitions
• Structure of Audit Organization
• Scope of Audit
• Objectives of Internal Audit
• What to Audit and How to conduct Audit?
• Important Aspects of Audit
• Procedure of Audit
• Important T-codes for SAP Audit
• Important Advices for Non-SAP Audit
• Record to be maintained by Audit
• Important Commercial Circulars 2019
Definitions
Internal Audit
an organization's operations/Working.
Auditor
Dy. CA/
Dy.CA/ Zones Dy.CA/
Revenue Works
(5 Zones)
9 no.
AO/Field’s
conducting
revenue audit
of 21 Circles
19 no.
Revenue 11 no. 73 no. Internal
Audit Parties Revenue Audit Parties
consisting of Audit consisting of
1 AAO Parties 1 IA
Consisting
& of &
2 IA’s 3 IA’s 2 UDC’s
Scope of Revenue Audit
Technical
Record
Revenue Checking
related Internal Reports
record Audit
Cash
Record
OBJECTIVES OF INTERNAL AUDIT
To identify weaknesses within the
organization's processes and control
environment internally so that they can be
fixed as quickly as possible to prevent harm to
the organization.
Note:-
To check the clearance of cheque deposited into bank,
audit may check the BA2 statement. It records the detail of
monthly cheque’s collected in a sub-division and also record
the status of cheque (Cleared/Un-cleared).
Adjustment in Cash Book of
both sides
1. Cheque Dishonour Cheque dishonour reflect both
sides of cash book. (Source:-
cheque dishonour register & Bank
Statements).
2. Digital Payments:- Download list from PSPCL website
Following are the
modes of online PSPCL ADMIN> E payment and
payments :- B2B
• Bharat Bill Payment
System(BBPS) Compare the total of monthly
• Bill desk & Payu collection with the amount
• Paytm recorded in Cash book
• SKM
• RTGS(SBI)
• Amazon
For checking of Posting in
consumer’s account:-
i. For SAP S/div:- All above mentioned cash related T-
codes generates posting wise reports.
In RCO cases it should be checked that RCO fees has been debited and
in cases of RCO of PDCO cases Minimum/fixed charges as applicable has
been recovered at the time of RCO.
Checking reports of Various Agencies (Enforcement,
MMTS, flying Squad and Operation Offices)
Audit should ensure 100% compliance of Checking's done by various
checking agencies i.e. by Enforcement, Metering, MMTS and Operation
offices while checking it should be checked that –
The cases covered under section 135 (THEFT)of the Electricity act
shall be dealt with in accordance of provisions of Reg-37 of the supply
code-2014
Checking of Sundry Charges and Allowances Register
Whether Audit
Sr. Remark
Description has been done
no. s
or not (Y/N)
1 Cash counter checked or not
2 Chest checked or not
3 Audit of Cash book with relevant record
100% checking of revenue collected
4 from different sources in Tallied in cash
book
Reconciliation of cash with cash
5
realization statements
Certificate to be recorded by
6 UDC/ARA/RA and SDO on CCR book
and Cash book have been made
Checking of new
7 connections/Extension/ Reduction with
relevant record
Checking of shifting and clubbing case
8
with relevant records.
9 First Billing Cases (100% Checking)
10 Temporary Billing (100% Checking)
11 Bill less than Zero Cases
12 Dummy payments reports
13 Sundry charges and allowances.
14 Bill reversal report
15 Transfer entries
Consumers billed on Zero energy
16
charges
17 Consumption variation report
18 Nil consumption reports
19 Misclassification of revenue (SOP/ED)
46 MF Register
49 Decision of DSC/CGRF
Internal Audit
Commercial
Manual/ SAP
Circulars
Guidelines
Electricity
Supply
Supply Code
Instruction
Manual
Important Commercial Circulars issued
during 04/2019 to 09/2019
CC No. Dt.
Subject of Circular Brief about Circular Points for Audit
15/2019 01-04-19 Levy of Additional In continution of CC 58/2018, To check that levy of Rs.
Surcharge on the Open Rs. 0.86 per KWH Surcharge 0.86 per KWH Surcharge
Access Consumers for continue from 1.4.19 to continue from 1.4.19 to
the period 1.4.2019 to 30.9.19 to open access 30.9.19 to open access
30.09 .2019. consumers on energy consumers on energy
bought from other sources bought from other sources
16/2019 01-04-19 Continuation of existing Tariff Order dated 19.04.2018 Overhauling of account
Tariff structure w,e.f" for FY 2018-19 including the should be done after
01.04.2019, as per the Time of day (ToD) Tariff for keeping in view the circular
Tariff Order dated all categories of consumers that tariff not changed after
19.4.2018 for FY 2018-19 provisionally till the issue of 1.4.19
till the date of issue of the Tariff Order for Yr 2019-
the Tariff Order for FY 20 after completion of the
2019-20. polls. The subsidy for FY
2019-20, shall be applicable
as per the policy of the State
Government"
17/2019 01-04-19 Fuel Cost Adjustrnent Continue with the existing Overhauling of account
(FCA Surcharge of 3rd FCA till the completion of should be done after
Quarter of FY 2018-19 the polls so as to avoid a keeping in view the circular
October, 2018 to vacuum in the intervening that FCA @ 12 ps/KWH & 11
December, 2018) to be period (1.4.19 to 30.6.19) i.e. ps/KVAH may charged wef
levied from 1st April, 12ps/KWH or 11ps per KVAH 1.4/19 to 6/19
2019 to 30th June 2019"
CC No. Dt.
Subject of Circular Brief about Circular Points for Audit
18/2019 08-04-19 Revision of rates for Agreement for hiring of As agreement for hiring of
hiring of potes of poles for laying cable TV poles done at Circle/ Zone/
pSpCL for laying network by Cable TV Corporation level, Audit
Cabte TV network by operators for Cable Parties may ensure that
Cable TV Operators TV/Broadband services, amount might be deposited
for Cable the increase in rates @ 5% by Cable operator.
Tv/Broadband from 1st April shall be
Servrces for the FY effected for the year 2019-
2019-2020. 20
22/2019 07-05-19 Regarding Bank Rate SBI Base Rate as on While audit of
notjfied by RBI and 01/04/19 is 9.05%. & Bank DSC/CGRF/Court cases
Base Rate notified by Rate as on 01.4.2019 is decided by authority
State Bank of India 6.25 %. refund/charge should be
as on 1.4.19. checked if interest
allowed/debited to
consumer. Int. On
ACD/Meter security should
be checked/Pre-audited as
per notified rates.
23/2019 28-05-19 PSERC (Electicity The Standard Cost Data Due to change in rates of
Supply code & approved by the SCC and estimate amount,
related matters Commission, be applicable audit may conduct of cases
Regulation, 2014 - to tte demand notice to be to whom demand notice to
Standard Cost Data. issued on or after 01.06 be issued on or after 01.06
2019 to the applicants 2019.
reqd. supply of electricuty
or extention of load .
CC No. Dt.
Subject of Circular Brief about Circular Points for Audit
24/2019 31-05-19 Tariff structure for FY The revised tariffs will be Overhauling of account
2019-20 , Tariff order applicable from should be done after
issued by Hon'ble 01.06.2019 to 31.03.2020. keeping in view the
PSERC vide its order For the month of April circular as new tariff is
dated 27.05.2O19 and May 2019, Tariff shall applicable wef 1.6.19 for
applicable w.e.f. remain as per Tariff Order FY 2019-20
01.06.2019. for FY 2018-19.
26/2019 31-05-19 Reduced energy For FY 2019-20, the While audit of industrial
charges for FY 2019-20 applicable reduced category consumers
for Small Power and energy charge for during 2019-20 Energy
Large Supply/Medium consumption of power charges shall be charged
Supply consumers, for exceeding the threshold @ Rs. 4.45 per KVAH after
all categories of consumption shall be Rs. threshold limit. In other
Industrial Consumers' 4.45 per KVAH means no consumer shall
who consume power be charged less than Rs.
above the threshold 4.45 per KVAH after rebate
limit. of TOD/Threshold & Govt.
Subsidy.
CC No. Dt. Subject of Circular Brief about Circular Points for Audit
27/2019 31-05-19 Time of Day (TOD) tariff for Time of Day (TOD) tariff No change in TOD
NRS/BS consumers with for NRS/BS consumers rates/instructions.
sanctioned Contract with sanctioned Contract
Demand exceeding 100 Demand exceeding 100
kV& all LS/MS consumers kV& all LS/MS consumers
(including Rural Water (including Rural Water
Supply Schemes & Supply Schemes &
Compost/Solid Waste Compost/Solid Waste
Management Plants) and Management Plants) and
EV charging stations for EV charging stations for
the FY 2019-20 the FY 2019-20
28/2019 31-05-19 Special tariff for LS/MS Special tariff for LS/MS If any consumers gives
Consumers, who use Consumers, who use option that audit should
electricity exclusively electricity exclusively check the consumption of
during night hours for FY during night hours for FY consumer.
2019-20 2019-20
29/2019 31-05-19 Open Access Charges for the revised Open Access To check that levy of Rs.
FY 2019-20. Charges for FY 2019-20 0.86 per KWH Surcharge
are determined by continue from 1.4.19 to
Hon'ble PSERC 30.9.19 to open access
consumers on energy
bought from other
sources
30/2019 31-05-19 Discontinuation of Fuel the FCA of 12 paise/unit Overhauling of account
Cost Adiustment (FCA) being charged presently should be done after
Surcharge for 3rd Quarter be discontinued upon keeping in view the
of FY 2018-19 implementation of Tariff circular as FCA is
Order for FY 2019-20 discontinued wef 1.6.19
w.e.f. 01.06.2019.
CC No. Dt. Subject of Circular Brief about Circular Points for Audit
41/2019 26-07-19 Fuel Cost no FCA is leviable from Overhauling of account
Adiustment (FCA) 1st July, 2019 to 30th should be done after
Surcharge of 4th September,2019. keeping in view the
Quarter of FY 2018- circular that no FCA is
19 (Fabruary, 2019 to leviable from 1st July,
March, 2019) to be 2019 to 30th
levied from 1st July, September,2019.
2019 to 30th
September, 2019.
44/2019 27-08-19 Votuntary Disclosure VDS upto 100% of While audit of Non-SAP
Scheme (VDS) for existing load to DS s/d, extension of load
DS, NRS Category consumers (upto 50 may not more than
Consumers KW) & NRS consumers 100% while applying
upto (20KW). SCC 50% VDS scheme. If any
payable during VDS i.e. consumers get load
upto 31.10.2019 extended more than
100% of existing load
than VDS is not
applicable.