LETTER

DEFINITION
It is a written message sent to an individual
or a group of people.
KINDS OF LETTER
Social Business
*Friendly, personal *Impersonal
*Informal tone *Formal tone
MAIN PARTS OF A BUSINESS
LETTER:
A. Heading
B. Inside Address
C. Salutation
D. Body
E. Complimentary close
F. Signature
HEADING
Tells the address of the source of the letter and the
date it was written
KINDS
Conventional Modern
*Not connected to any *Connected to an agency
agency *Letterhead and dateline
*Address and date
*DATELINE
March 03, 2020
or
03 March 2020
INSIDE ADDRESS
It contains information about the addressee
(receiver of the letter)
CONTENT
1. Title & Name
2. Position
3. Agency
4. Business Address
EXAMPLE
HON. JUAN D. CRUZ MRS. KAYE ABAD, PhD
Mayor Dean
Municipality of Sudipen College of Education
Sudipen, La Union Saint Louis University
Baguio City, (Philippines)
COURTESY TITLES
Mr.
Mrs.
Miss
Ms.
Professor/ Prof.
(The) Honorable/ Hon.
Dr. (Mrs. xxx, PhD, EdD, MD, DMD)
SALUTATION
Greeting of the letter
May or may not use colon (:) depending on
the punctuation style
MOST FORMAL SALUTATION:
Sir
Madam

FORMAL SALUTATION:
My dear Sir
My dear Madam
LESS FORMAL SALUTATION:
Dear Sir/ Madam
My dear Mr. Ancheta/ Mrs. Abad
Dear Dr. Dela Cruz
FRIENDLY/ INTIMATE SALUTATION:
My dear Grace
Dear Grace
BODY
Most important part of the letter

COMPLIMENTARY CLOSE
Ends with a comma

SIGNATURE
Authenticates the letter
ACTIVITY.
TRUE OR FALSE
1. The presence of a letterhead makes the heading
modern.
2. March 04, 2020 is a British Style/ Format of date.
3. The body of the letter is the most important of
the letter.
4. Signature authenticates the statements in the
body.
5. The address of the recipient and the date when
the letter was written comprise a conventional
heading.
6. “Sir” and “Madam” are salutations.
7. Agencies make use of the modern heading.
8. Social letter is a friendly letter.
9. Social letter utilizes a formal tone.
10. Impersonal tone must be used in a business
letter.
IDENTIFICATION
11. What part of a letter is always punctuated by a
comma (,)?
12. What part of a letter tells the address of the
source of the letter?
13. What part of a letter contains the details about
the recipient of the letter?
14. What part of a letter pertains to the
conventional farewell of a letter?
15. What part of a letter refers to the greeting of the
letter?
16.-17 What are the two most formal salutations
used?
18. What part of a letter is written below the
complimentary close?
19. What title is used if the recipient of the letter is
an unmarried/ single lady?
20. What specific information in the inside address
contains the title of the letter recipient?