PROJECT SCOPE IDENTIFICATION

Proper scope management is critical to the

success of any project, especially in terms of
time and money.
The first tasks of any project manager is to
develop a written scope statement.

The scope statement:

• forms the basis for agreement between
customer and supplier
• will be the basis for all project related
decisions
• will be used to determine whether the
project has been completed.

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PROJECT SCOPE IDENTIFICATION
The written scope statement identifies both the project
deliverables and project objectives and provides a basis
for confirming or developing common understanding
among the stakeholders. The project manager must
have a clear understanding of the project before
writing the scope statement.
• He will have reviewed the contract.
 He will have understood the project assignment given
to him by the project sponsor
 He will have clarified and documented the
responsibilities between customer and supplier
 He will have identified any constraints and work that
is specifically excluded from the scope.
 He will have had discussions with the sponsor, the
customer and other major stakeholders.
 He will have had meetings with the sales and
negotiation teams.

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PROJECT SCOPE IDENTIFICATION
Scope definition involves subdividing the
project deliverables into smaller
components. The smaller components can
also be subdivided into even smaller groups
of self contained work tasks.
Breaking up of the project deliverables into
smaller easier to manage components is
called a
‘Work Breakdown Structure’.
Work breakdown structure (W.B.S.) Is a
deliverable oriented grouping of project
elements that organises and defines the
total scope of the project

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PROJECT SCOPE IDENTIFICATION

The identified ‘deliverables’ must have the

following characteristics:
Tangible – real objects that can be seen, felt &
sensed and are not imaginary, vague or elusive.
Should be definable and easily understood by
project participants.
Measurable - can be used to measure progress in
quantitative terms using standard measurements.
Verifiable – the specified measures should be
verifiable by any agency at the time of delivery and
acceptance.

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PROJECT SCOPE IDENTIFICATION

The 100% Rule: captures all

deliverables – internal,
external, and interim – in
terms of the work to be
completed. The WBS should
not include any work that
falls outside the actual scope
of the project
Planned outcomes instead of
planned actions : define WBS
elements in terms of
outcomes or results.
Mutually exclusive elements :
no overlap in scope definition
between two elements of a
WBS.

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PROJECT SCOPE IDENTIFICATION

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PROJECT SCOPE IDENTIFICATION

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