Disaster Risk Reduction

📣
and Management Service ☔
Development and Enhancement of
Contingency Plans amidst COVID-
19 for Regions
 KINDLY RENAME YOUR
ACCOUNTS TO THE FOLLOWING
FORMAT:

RegionNo._Name

e.g. R7_Rochelle Tabion

DRRMS WEBINAR PROTOCOL
1. All online meetings and trainings are recorded for
documentation purposes. By joining a meeting or training,
you are giving full rights to the hosts to collect necessary
information such as, but not limited to, your full name, email
address and contact number.

2. Stay in a quiet place where you will not be disturbed by

others. As much as possible, stay away from pets and
children as it adds to the noise when speaking. You may also
use your personal earphone with built-in microphone to
reduce background noises.
DRRMS WEBINAR PROTOCOL
3. Be on time. Callers who join late might interrupt the
discussion and may be denied entry to the online meeting room.

4. Upon entering the room, always mute your microphone.

Your settings should look as follows:

5. Wait for the moderator to acknowledge you before

speaking. The moderator will enable your audio function, only
then will you be allowed to speak. Before speaking, always
introduce yourself first by stating your name, region, and
designation.
DRRMS WEBINAR PROTOCOL
6. Video is not required. Should you enable your video, please
be mindful of what’s being shown in the camera. As much as
possible, stay in a clutter-free surrounding. Refrain from eating
or doing anything else.

7. For questions and comments, please use the chat

function. Do NOT type in all capital letters. Please stay relevant
to the topic.
 RESOURCE
TOPIC TIME ALLOTMENT
SPEAKER
DAY 3
(15 JULY 2020)
WORKSHOP INSTRUCTIONS 1:10 PM – 1:40 PM Sir Orly
(30 minutes)

WRITESHOP 1:40 PM – 3:40 PM  

(breakout groups) (120 minutes)

WRAP-UP 3:40 AM – 3:50 PM

(10 minutes)

6
 Disaster Risk Reduction

📣
and Management Service ☔
Development and Enhancement of
Contingency Plans amidst COVID-
19 for Regions
 OPENING MESSAGE
📣 ☔
RONILDA R. CO
Director IV, DRRMS
 Disaster Risk Reduction

📣
and Management Service ☔
Development and Enhancement of
Contingency Plans amidst COVID-
19 for Regions
 WORKSHOP
📣 INSTRUCTIONS ☔
ORLANDO BARACHINA
PDO IV, DRRMS
 WORKSHOP 4:
📣 ACTIVATION, DEACTIVATION,
AND NON-ACTIVATION
 ACTIVATION
• Activation – include triggers or
situations when to use the CP
Examples:
 Opening of Classes on 24 August 2020
 Occurrence of Magnitude 7.2 Earthquake
 Armed conflict encounter 50 meters near the
school premises
EXAMPLE: ACTIVATION GUIDELINES

Once the SY 2020-2021 opens on 24

August 2020, this Contingency Plan will
be activated and implement the
necessary response actions at all levels
of the Department

13
 DEACTIVATION
• Deactivation – include triggers or
situations when the CP will be terminated
or be removed of its effectivity

Examples:
 Normalcy of the situation
 Transition to early recovery
 Demobilization of response activities
EXAMPLE: DEACTIVATION GUIDELINES

✘ The trigger for deactivation of this CP will be

based on the declaration of the Secretary, RDs,
SDSs and School Heads upon the
recommendation of IATF and other authorized
government agencies.

15
 NON-ACTIVATION
• Non-activation – include the
situations when there is no need to
activate the CP

Examples:
 Situation is no longer threatening
 Predicted hazard or event did not take place
• Depending on the nature of the
hazard/event, the CP may be
maintained as a “continuing plan” or a
plan that can still be utilized for future
use in case the same hazard will occur.
Instructions
1. Illustrate using a flow chart to indicate how the CP will
be activated for implementation. The flow chart must
clearly depict the activation triggers.

2. Likewise, the flow chart should also indicate how the

responses operations based on the CP will be
deactivated. Deactivation triggers must clearly be
depicted.
Example
 WORKSHOP 5:
📣 COORDINATION,
COMMAND, AND CONTROL
 WORKSHOP 6:
📣 RESPONSE AND EARLY
RECOVERY MEASURES
After you identify the activation and non-
activation of the CP, specific actions are
necessary to enumerate for the following:
Template for Schools
 Template for Region or Division
Timeline Response Actions
Region Division School
Before      
During      
After      
  0-24 hours      
  24-48 hours      
  72 hours      
  96 hours      
  5-10 days      
 EXAMPLE:
TIMELINE Central Office Affected Regions and Assisting Regions
Divisions
0-6 Hours Activate DepEd CO Quick Response and Focus on family Activate DepEd
Recovery Team (QRRT) composed of reunification Regional QRRT
(OUA, OUPFO, OUCI, OULA, EFD, BLR,
SHD, ICTS, YFD, BLD, BEA, EPS, PAS,
FS, CSSO, AMD and GSD) and DMG
members
Track DRRMS Staff Establish Coordinate with
communication lines Regional DRRM
with divisions Council
Track Key Officials of Central Office and  Activate DepEd  
affected region and division offices Regional/Division QRRT
Establish coordination lines between,
National Emergency Operations Center
(NEOC), Assisting Regions, Affected
Regions, and Education Cluster
members
 TIMELINE Central Office
6-12 Hours DRRMS to convene the
members of QRRT for
immediate data gathering
and assessment
QRRT to coordinate with
affected regions and divisions regional and division
for reports and updates
Affected Regions and Assisting Regions
Divisions
Establish communication with
the twin region/division and the
other assisting regions
Track key officials at the Generate and consolidate data
from school and division levels
levels on affected learners, personnel,
damage on facilities, situation on
the ground
26
 WORKSHOP 7:
📣
PREPAREDNESS
MEASURES
 EXAMPLE:
DepEd Central Office, Affected Regions,
and Assisting Regions
 Develop Communication Protocol.
 Issue memorandum on measures and actions
to be taken by divisions/schools to mitigate
impacts of disasters, e.g. ensure learning
continuity.
 Conduct contingency planning workshops at all
levels.
 REMINDERS
Workshop materials can be accessed through the
following link: http://deped.in/WorkshopConPlan2020

All the workshop outputs for today (Introduction,

Objectives, and Scenarios) must be submitted through the
above link under the folder: OUTPUTS
 BREAKOUT
📣 ☔
SESSION
 Disaster Risk Reduction

📣
and Management Service ☔
Development and Enhancement of
Contingency Plans amidst COVID-
19 for Regions
 WRAP-UP
📣 ☔
drrmo@deped.ph
(02) 637-7933
 Thank you!
📣 ☔
drrmo@deped.ph
(02) 637-7933
 Disaster Risk Reduction

📣
and Management Service ☔
Development and Enhancement of
Contingency Plans amidst COVID-
19 for Regions