Test Administrator

Responsibilities

School Year 2018-2019

Achievement Pre-Test Training
 Must be trained Must follow test
Must be Must be familiar
in proper test Must sign a test administration
employee of the with the Test
security and test security procedures as
school/district/c Administration
administration agreement. scripted in the
harter. Directions.
procedures. directions.

Test Administrators
Test Security

• Test Administrators,
• Proctors,
• School Administrators,
• Warehouse personnel, and
• any adult that will be in contact with an
Achievement Test during the school year.
 Test Security
Agreement
 Test Administrator Agrees:

 All test materials are restricted.

 Test materials will be kept under lock and key.
 No student will be allowed to remove test
materials from testing room.

 No adult will erase or change any student

response or marks from any scorable
document.
 Test Security
It is unethical and will be viewed as a
violation for any person to:

Discuss any test items.

Examine, read, or review the content of
any portion of tests.

Capture images of any part of the tests via

electronic devices.

Duplicate any part of the tests.

Test Security - continued

Allow students access to any test

content prior to testing;

Allow students to share information during test

administration;

Read any part of the test to students except as

indicated in the TAD or as part of an
accommodation.
 Test Security - continued
It is unethical and will be viewed
as a violation for any person to:
Review students’ responses.
Read and review students’ scratch
paper.
Influence students’ responses by
making any kind of gestures while
students are taking the test.

Instruct students to go back and

reread/redo responses after they
have finished their test.
Additional Violations
o Read or review any test booklet during or after
testing.
o Change any student's response in the test
booklet.
o Erase any student response in the test booklet.
o Test Administrators may not assist any students
in answering questions.
o May not translate, reword, or explain any test
content.
o Erase any stray marks in the test booklet.
o Fail to return all test booklets and other test
materials.
 Unacceptable Resources
Test Administrators and Proctors should monitor
students while testing.
Unacceptable resources including but not limited to:
 unacceptable reference materials
 cell phones or other electronic devices
Remove unacceptable resource and contact Test
Coordinator
Allow the student to continue testing once the
unacceptable resource has been removed.
 Personal electronic devices, including but not
limited to cell phones, smart watches, and
other electronic devices, are the single largest
source of test security violations.
 Students are not permitted to have access to
any personal electronic devices during testing.
 Ask students to place all personal electronic
devices in their backpacks and move their
backpacks out of reach prior to testing.
 Test Administrator Responsibilities

o Participate in training activities scheduled by the Test Coordinator;

o Review the Test Administration Directions in advance of the testing
dates;
o Adhering to test administration security procedures;
o Following the Test Administration Directions exactly as stated;
o Reading aloud to the students the scripted directions exactly as
stated; and
o Requesting guidance from the Test Coordinator when unusual
circumstances arise or when uncertain about proper procedures.
 Fall Semester Spring Semester
AzMERIT AzMERIT AIMS Science
EOC Grades 3 – 8 & EOC Grades 4, 8, and HS

Computer-Based Only Paper-Based

November 5 – 30, 2018*
*Writing must be completed
by November 16.
April 1 – April 10, 2019 Computer-Based Only
March 22 – April 19, 2019.
Computer-Based
April 1 – 26, 2019*

*Writing must be completed

by April 12.

Achievement Test Windows

School Year 2018-2019
 AzMERIT
Test Schedule
CBT & PBT

Reading Math
Writing
2 Sessions 2 Sessions
45-90 Minutes
45-75 min each 60-85 min each

• Students taking the same Grades 3 – 8 or same EOC test within the same school are
CBT not required to test on the same day.

• Students taking the same Grades 3 – 8 or EOC test within the same school must test on
PBT the same day.
Students to be Tested
AIMS Science

High
Grade 4 Grade 8
School
Cohort 2021
• Did not participate
in Spring 2018 10th

Graders

Cohort 2022
• In Life Science
Course
9th
Graders

Students with significant cognitive disabilities whose current Individualized Education Program (IEP)
designates them as eligible for an alternate assessment are excluded from AzMERIT.
 AIMS Test
Science Schedule

Grade 4 and Grade 8 High School

2 test sessions
1 test session
March 26-April 20 45-60 min. each
2 hours
NOTE Part 1 must be
administered first.
Students To Be Tested
AzMERIT Grades 3 - 8
Grades 3 - 8
• All Students are required to take their grade level ELA test.

ELA
• Students enrolled in high school course aligned to ELA 9, ELA 10, ELA 11 standards may also take the appropriate
EOC ELA test.

• Grades 3 - 7
• All Students are required to take their grade level Math test.

Grade 8 – are not required to take their grade level Math test.

Math • Students enrolled in high school course aligned to Algebra I, Geometry, and Algebra II standards may take the
appropriate EOC ELA Math test in place of the grade level test.

Students with significant cognitive disabilities that are eligible for an alternate
assessment are excluded from AzMERIT.
 Students To Be Tested
AzMERIT EOC ELA
Tests
• AzMERIT EOC tests for English ELA 9, ELA 10, and ELA 11
• Aligned to the first three English credits required for high school graduation
• Students enrolled in high school course aligned to ELA 9, ELA 10, ELA 11 standards may
also take the appropriate EOC ELA test.
• Examples:
• Freshman, Sophomore, and Junior English
• Advanced courses including Honors, AP and IB
• Non-traditional courses like Shakespeare, Mythology)
 Students To Be Tested
AzMERIT EOC Math Tests
• AzMERIT EOC tests for Math Algebra I, Geometry, and Algebra II
• Aligned to the first three math credits required for high school graduation
• Students enrolled in high school course aligned to Alg1, Geo, Alg II standards may also
take the appropriate EOC Math test.
• Examples:
• Algebra I, Geometry, Algebra II
• Advanced courses including Honors, AP and IB
• Non-traditional courses like Integrated Math
EOC Tests
 Students will test AzMERIT End-of-Course (EOC) tests the
same semester that the student is expected to complete the
course for credit.
 It is the responsibility of the schools to determine the
appropriate time that students should complete the EOC tests.
 EOC tests can be administered during the Fall, Spring, and
Summer.

 Students with significant cognitive disabilities that are

eligible for an alternate assessment are excluded from
AzMERIT.
Computer-based testing
Responsibilities
AzMERIT & AIMS Science
 Confirm student accommodations or test settings prior to testing;
and
 Approving test access to the appropriate students only.

AzMERIT
 Complete the Test Administrator Certification Course available
on the AzMERIT Portal.
 Special Paper Version Tests
 Test Administrators administering the Special Paper
 Available for CBT & PBT Schools Version Tests receive Test Administration Directions that
 Braille are specific for the Special Paper Version Test.

 Large Print
 Student responses must be entered into test platform
 Available only for CBT Schools
 AzMERIT – Data Entry Interface (DEI)
 Special Paper Version Regular Print
 AIMS Science – TestNav 8
 Materials must be returned based on the directions in the
Special Paper Version Test Administration Directions.
Test Administrator
Responsibilities
Before Testing
School Year 2018-2019
Achievement Pre-Test Training
Prepare Room
• Good lighting
• Ventilation
• Freedom from distracting noises

• AzMERIT and AIMS Science are to

be administered at Arizona schools.
• Can be administered in a home or
hospital setting for individual student.

• Cannot be administered outside the

State of Arizona.
Test Administrator Responsibilities

Test Administration Directions for each test administration are

available for both AzMERIT and AIMS Science.
Test Administrators must be familiar with these directions prior to
the day of testing.
All Test Administration Directions are available online prior to the
test administration.

During test administration Test Administrators can use either online

or paper copies of the directions.
Test Supplies Needed

 Each student should be provided

Each Test Room should have a
“Testing Do Not Disturb” sign
posted on the door

 No. 2 pencils
 Scratch Paper
 Additional Resources

These additional supplies that must be provided for paper-based

schools. It is optional to provide these for computer-based
schools.

 Writing Tests
 Dictionaries
 Thesaurus

 Math Test per the Calculator Guidance

 Grades 7 – 8 Part 1 only.
 EOC Math Part 1 and Part 2.
Prepare for AzMERIT
CBT Testing and DEI

• Complete the Test Administrator Certification

Course in AzMERIT Portal.
• Computer-based testing must be completed to
administer test.
• Computer-based testing and paper-based testing
must be completed to enter DEI.
• AzMERIT Test Administrator (TA) User Guide.

 This certification must be taken every school

year.
 Secure Browsers

AzMERIT Test AIMS Science

 AZMERIT Secure Browser must be installed  TestNav 8 must be installed for AIMS
for AzMERIT testing. Science testing.

All computers and devices used for testing must be in proper working order. This
includes the keyboards, headphones, and mice.
Add New Students
Any new student enrolled after January 22 and not
included in TIDE must be added.
o New students that require SPV
tests an additional order must
also be placed.
Upload student file
When uploading a student file, verify that the correct format is used for Birthdate.
DD-MM-YYYY
Create Rosters
February - April

Create Rosters
Rosters are optional and are not required for
testing.
 Create Rosters

What are Rosters?

Groups of students associated with a teacher in a particular school.
Typically represent individual periods in upper grades.
Can also represent special courses offered to groups of students.

Why Roster?
Rosters can aggregate test scores at these roster levels.
Can also roster to print test tickets containing students’ login information to start taking a
test.
The rosters you create in TIDE are available in the Online Reporting System (ORS). ORS
can aggregate test scores at these roster levels.

Is this required?
No, students that are not rostered can still be viewed at the school/district level but may
not be visible to some teachers depending on their role.
 Test Tickets are required. These are
Test Tickets are optional, but strongly
printed in PAN.
recommended. These can be printed
through TIDE.

Test Tickets
AzMERIT Sample Tests – CBT & PBT
AIMS Science Practice Tests
Initial Test
Materials
Shipment
Materials will be in districts March 18 – 19.
 Receive and Inventory Materials

Initial Shipment includes:

Computer-Based Schools Test Coordinator Manuals.
Test Administration Directions.
Special Paper Version tests for students identified by January 29 in TIDE.
Paper-Based Schools All of the above that computer-based schools will receive.
Regular Test Booklets.
Return shipment materials.

This Photo by Unknown Author is licensed

under CC BY-SA-NC
 Computer-Based
Additional Order Window

ELA Deadline
March 19 – April 4, 2:00 pm MST

Additional Order Math Deadline

March 19 – April 18, 2:00 pm MST

Special Paper Version tests

Return Materials -
Computer-Based
Return Test Materials

CBT
By end of day April 26

Special Paper Version test booklets

must be returned as soon as all
students complete testing and
responses have been put into DEI.
 Accommodations

 View Accommodations Training Slides.

 Know what accommodations each student will be using and
how to administer them properly.
 Accommodations provided to one student may not impede or
impact other students in the testing room.
 Ensure that each student who qualifies for testing
accommodations receives the appropriate accommodation.
 Ensure that students who do not receive accommodations are
not affected.
 All accommodations must be recorded properly for each test.
Accommodations

 Universal Test Administration Conditions may be  Certain Accommodations are available to students:
offered to any student.  With an injury,
 Computer-Based Tools are available to any  English Language Learner students,
student taking computer-based test.
 Students with a disability.
 Subject Area Tools are available on certain
portions of AzMERIT for both CBT and PBT.
Accommodations

 Computer-Based Tests – AzMERIT & AIMS

 All Special Paper Version Tests must be
Science
identified in a student’s IEP.
• Braille
• Large Print  The accommodation must be indicated in TIDE
• Regular Size Print and PearsonAccessNext for the student.

 Paper-Based Tests – AzMERIT only  An additional order must be placed for the
• Braille Special Paper Version test booklet if not
included with the initial order for AzMERIT.
• Large Print

 AIMS Science must have an additional order

for all Special Paper Version Tests.
Responsibilities During Testing
 District Test
Coordinator should
provide this
information to all
Test
Administrators.
 Breaks During Testing

Allowed Not Allowed

Stretch breaks Group or class Significant

Individual
are allowed on stretch breaks breaks
students are
an individual (individual or (individual or
allowed to use
student basis, as group) are not group) are not
the restroom.
needed. allowed. allowed.
Students Who Need Additional Time

Test Coordinator must provide

Most students will complete testing procedures for students that need
during the allotted time. additional time.

Students who need additional time, Students cannot leave for a break
must be allowed to complete test. until the testing session is
complete.
Students Who Need
Additional Time - CBT

• If student will continue working on the

current computer…
• he or she can continue to test.

• If student must move to another computer

or room…
• Student must pause test.
Additional Time –
AzMERIT PBT

Paper-Based Testing

If student will continue to test in another test setting, test

materials must be collected by the test administrator and
the student must be escorted by an adult to a new location.
 Verify Completion of tests
Computer-based testing:
 Prior to the end of the test window verify that all
students have completed testing.
 Verify all student responses from Special Paper
Version Tests have been entered into DEI.
 All make up tests must be completed by:
 AzMERIT Writing: April 13
 AIMS Science: April 20
 AzMERIT Reading/Math: April 27
Paper-based testing:
 Verify all students have completed all parts of the
test.
 Verify all student responses from Special Paper
Version Tests have been entered into DEI.
 Verify all test booklets have a Pre-ID Label
affixed to their test booklet.
 All make up tests must be completed by:
 April 10 and returned to the District Test
Coordinator immediately after testing is complete.
 AzMERIT
Test Improprieties

Student Incident
AIMS Science
Test Irregularities
• Cheating
• Used inappropriate calculator or electronic device

Test Administrator Incident

• Providing inappropriate accommodations
• Incorrect administration of test
• Student not allowed to continue to test
• Student not eligible to test

ADE must be contacted on
the same day that a student
is unable to continue to
test.
Technology Incident
• Internet went down/not able to log back in
• Student not able to continue to test
• Any unusual student issues with technology
 Special Paper Version Tests

 Return all Special Paper Version Test Books and Special

Paper Version Test Administration Directions to Test
Braille Tests Coordinator.
Large Print Tests
 Student responses not entered into DEI or TestNav 8 will
Regular Print Special not be scored.
Version Tests (CBT only)
Marking Accommodations
All Paper version tests

 Test Administrator or Proctor that witnessed or

provided the accommodation.

 Mark all appropriate accommodations that were

used.
Responsibilities After Testing
Computer-Based Schools
After Testing

Securely Shred
Recycle
 All used scratch paper.
 Test Administrator Test Administration Directions.
 All Test Tickets

Follow District/Charter procedures provided by

your District Test Coordinator.
Score Reports
AzMERIT
Test Results
Test Administrator
Questions

Test Administrators or Proctors

contact your School or District
Test Coordinator with questions
about AzMERIT and AIMS
Science Testing.