COMMUNICATION

FOR VARIOUS AND

WORKPLACE
PURPOSES
INCIDENT REPORT

An incident report is a critical element

providing an unbiased written presentation of facts
concerning a specific occurrence. It involves
reports or violations of the judicial code of
conduct, safety, and security of residents.

The incident report should include

circumstances of the incident such as time, date,
and location of the occurrence.
How do you write an incident report?

1. Secure the proper forms from the company

where you belong.
2. Write the incident in the same day as possible.
Do the report within the first twenty-four hours.
3. State the basic facts about the occurrence.
4. Include and provide a line about general
incident.
Steps to Writing a Workplace
Incident Report
1. Take immediate actions.
2. Collect facts.
3. Analyze and reflect.
4. Establish a corrective action plan.
Facts Related to the Incident
Report
 The Basics – specific location, time, and date of the incident
 The Affected – details of those affected in the incident
 The Witnesses
 The Context
 The Actions
 The Environment
 The Injuries
 The Treatment
 The Damages
Potential Causes of Accident in the
Workplace
 Primary causes (for example, an unsalted ice patch on a
set of stairs that caused a slip and fall). 
 Secondary causes (for example, an employee not wearing
appropriate personal protective equipment, such as a hard
helmet or eyewear).
 Other contributing causes (for example: a burned out
light bulb in the area causing poor visibility).
Templates of an Incident Report
How do you describe what
happened in an incident?
1. The narrative should be in the first person point of view.
2. Be tough. Write as much as you remember. The more
details the better.
3. Be accurate. Write only what actually happened in the
incident.
4. Be clear.
5. Be honest. It is imperative that you should write an
honest report.
Publishing the Report

1. Double check the basic facts.

2. Edit and proofread your report.
3. Submit the incident report.
Goals to be Achieved in an Incident
Report
1. Specific Details and Description
2. Facts only
3. Objective Tone
4. Organization
5. Witness Statements
Goals to be Achieved in an Incident
Report
6. Confidential Concerns
7. Accuracy
8. Good Grammar
9. Sketches, Diagrams, Photos
10. Supervisor/Immediate Superior Sign Off
Structure of an Incident Report

Introduction
It tells the reader the purpose of the report. It also tells the reader
who was involved in the incident.
Discussion
It documents and investigates the incident.
Recommendation
It tells us what action is to be done.
Conclusion
It tells us what this incident implies.