ERF – is a permanent record of teachers

educational preparation, teaching

experience and professional activities.
To process this document is very vital
because it is the determining factor in the
allocation of salary range of a teacher
ERF is governed by the principle “Equal Pay for Equal
Trainings and Experience” (MECS Order No. 33,
s. 1984). A teacher may upgrade his qualifications,
meets the requirements and obtains an approved
Equivalent Record Form (ERF). This is considered
as upgrading of one’s item or upgrading position
title and salary.
O The approved ERF is a requirement to support the
application for reclassification of a present
position to the higher position.
O The rank list is not a requirement for the ERF
application
1. Original, Official Transcript of Records and
Special Order and/or certification of graduation
duly certified by the school concerned.
2. Sworn Statement of teacher if studied in
private school per Dept. Order No. 12, s.
1962
3. Comprehensive complete Service Record
showing the inclusive dates of paid service,
salary adjustment/increases granted duly
certified by any authorized official.
4. Original or xerox copy of approved ERF if
any.
5. Certification from the school concerned
regarding the no. of units for graduation in
MA if claiming for T1 – T3.
If attended more than one school in
Masteral secure a certificate from the school
where the teacher earned more units.
6. For Head Teacher Position, attached the list of number
of teachers to be supervised with item number and see
to it that meet the basic requirements stipulated in the
Qualification Standards (QS)

7. Duly accomplished ERF.

8. Original certificates of trainings/seminars
attended (International, National, Regional and
Division Levels)
9. Only teachers with at least VS performance
should be recommended for upgrading.
Equivalent Record Form is governed by the principle
“Equal Pay for Equal Trainings and Experience”

The Teachers Preparation Pay Schedule (TPPS)

Equivalent Record Form is not required for promotion to
vacant position of Teacher I and Teacher II.

For Filling up of vacant Teacher II and Teacher III in the

DECS may be considered for appointment even with or
without approved ERF as long as you meet the basic
requirements as stipulated in the Qualification Standard
Manual 1995.
Automatic Position Upgrading is hereby defined as
adjustment of salary given to Teachers I who have 20
or more years satisfactory teaching service without
the need for filing an application to ERF upgrading.

The computation of the length of service shall

include only the years of teaching experience which
were not credited in the computation of step
increment due to length of service as provided under
Joint CSC-DBM Circular No. 1, series of 1990.
The cut-off date for the approved ERFs is hereby
waived. However, the requests for salary
adjustments of teachers with ERFs approved in
the prior years which have remained
unimplemented to date shall be given top priority.
 The following indicates the number of credits
allowed each area of equivalent training, upon the
basis of which a teacher may be given the proper
pay ranges placement if the total of such credit
allowances reaches the standard requirement for
the corresponding preparation level.
1. Professional study in as many units prescribed for
government recognized the course taken and passed
educational institution or
in accredited school
abroad.

2. Workshops, seminars 1 unit for every 25 hours

conferences and attendance
educational conventions.
3. Educational travel with 2 units per 6 months of
report submitted travel
thereon.

4. Participation in 1 unit per 30 hours of

community participation
assemblies, home
demonstration,
undertaken outside
school hours (Work
Experience)
5. In-service training courses 1 unit per training period
for which no formal of not less than one week
awards of credit is made
(only in-service training
w/ a corresponding source
of authority for holding
the activity).

6. Teaching experience in
regular assignment in
Public Schools.
1 unit for every 3 years
7. Teaching experience ½ unit for every course of
during summer term in 3 units taught
government summer
schools.

8. Teaching experience in 1 unit for every 5 years

private schools
9. Authorship-original 5 units
research work, provided
the dissertation is not used
to fulfill the requirements
for a degree.

10. Administrative and

supervisory experience in 1 unit for every 2 years
public schools

Administrative and
supervisory experience in 1 unit for every 4 years
private schools
ERF could be evaluated as Teacher II and Head Teacher II:

1. 20 units in M.A. Range Assignment BSE + 20

2. 20 years of service in teaching in the public schools (if not

granted for step increment) Range Assignment BSE + 20

3. Combination of units earned in M.A. and seminars attended

Ex. 15 units MA 20 units M.A. = BSE+20
5 units in seminar (125 hrs)
20 units = BSE+20

Ex. Range Assignment BSE + 20

Teacher III and Head Teacher III:

1. Master’s Degree in Education Ex. Range Assignment M.A.

2. CAR + 150 hrs in seminars conferences and

trainings attended (Division, Regional, National
and International) to equal the required units to
finish MA Degree in the School/College last
attended.
Ex. Range Assignment M.A. Equivalent
3. Bachelor’s degree for teacher or equivalents plus
M.A. units with a total required number of units
to finish MA Degree in the School/College last
attended.

Ex. Range Assignment M.A. Equivalent

 Head Teacher I (SG-14) - 6 teachers with a maximum of 8

 Head Teacher II (SG-15) - 6 teachers

 Head Teacher III (SG-16) - 6 teachers

 Head Teacher IV (SG-17) - 21 teachers

 Head Teacher V (SG-18) - 21 teachers

 Head Teacher VI (SG-19) - 21 teachers