Business Meeting (RA 2019)

I. Call to Order
II. Approval of Agenda
III. Reading & Approval of RA 2018 Minutes
IV. Business Meeting Proper
• Presentation of RAC Nominees & RAC Election*
• Field Ministry Update
• Annual Financial Report
• Interaction & Acceptance
• Last Call for RAC Election Ballots
• 2019-2020 Annual Plan & Budget
• Interaction & Acceptance
• Approval of 2019-2020 Annual Plan & Budget
• Campus Chapter CBL Revision
V. Call to Action
VI. Adjournment
 R.A.C. MEMBERS, A.Y. 2018-2019
Chairperson: Agayan, Alvin
Vice-Chair: Manglicmot, Alvin
*Secretary: Artos, Josette
Treasurer: Aspacio, Joy*
Auditor: Estrella, Hazel (expiring this SY)
Member: Dalipe, Reomida*
Member: Tecson, Ma. Narcisa (expiring this SY)
Member: Aquitania, Isabelo (expiring this SY)
Member: Luague, Norma
Member: Yares, Jether*
*Member (Student): Ohidor, Melody
*Member (Student): Rombines, Margie
*Member (Student): Talaman, Jessie
R.A.C. NOMINEES
Since I joined IVCF [where I met Christ], I noticed some changes in
me. Mas masaya na ako, and I felt more complete. Nafill-in ang
kakulangan sa puso ko dahil sa pagkawala ng mga magulang namin.
But God fixed my brokenness that I incurred during those drought
seasons of my life. I learned how to forgive, and how to love myself
again. Since then, I never fail any subject. - Anna Lourdes Veronica N.
Subito, USM-KCC
“Through our small group discussion, I was able to realize that good
deeds can’t save, but rather, receiving His Son, Jesus will. Joining the
group allowed me to have a deeper and stronger foundation in my
relationship with God. I can say I’m better than before because of this.
I learned the importance of surrender and forgiveness. And now I am
able to forgive people fully which I think was the most challenging for
me to do back then.” - Janine Dahunog, DG Member, SMC
I was invited by my friends Joseph and Jasper Cosep and Ate Melody
Cosep to join IVCF. IVCF helped me to know Christ as I attend their
small groups and prayer meetings. I learned that God and His words
are powerful. Such truth changes how I see things in life. It transforms
me to be a better person. And the way I interact with people now is far
different. There was a tremendous change in my life as I came to know
Jesus as my personal Lord and Savior. Moreover, I learned that God
will always be there no matter what happens in life even if everyone
will turn their backs on you. Lastly, I learned...the very purpose of my
existence. - Justin Neve B. Zamora, MSU-Gen. San
“In my time as a counselor in the [Sibol] camp I learned so many
things about myself and about the students. I learned that being a
counselor is about connecting with the kids on a personal level for them
to trust and be more comfortable around you. I also learned
weaknesses on my part as a counselor, I must be more engaging as
"kuya“. I must also improve my teaching skills - Andrew Kenan
Songahid, TCNHS
At first, nobody seems to be interested because in the first place those
people were not close to my heart. We don't have that intimate
relationship with each other. And because of that I took it as a
challenge and that challenge is to build up a friendship and also to open
up my heart for them. I pray to God to give me the passion in reaching
them out for His glory. After seven months, I just wanna praise and
thank Him for using me as an instrument for the extension of His
kingdom. I also wanna thank the IVCF for helping me grow not just in
my personal relationship with God but also to participate in the great
commission.” - Krisha Raven Ariata, HCDC
1 Great God!
What Did We Do? AY 2017-2018
• the usual Regular Ministry Plan & Activities
• Continued Specialized Ministries
• No DLTC & ISCF Camps
• Explored SLD & DMPD
• Sent participants to Teacher’s Conference in SG
• Special Project (Laptop)
• Expanding manpower (Ysang, Cris)
LAST CALL FOR RAC BALLOTS
LUNCH BREAK
ANNUAL FINANCIAL REPORT
 Inter-Varsity Christian Fellowship of the Philippines
Southern Mindanao Regional Unit
CASH RECEIPTS & DISBURSEMENTS
JUNE 2018 TO MAY 2019

INFLOW
3019 Flowthru Funds 64,500.00
TOTAL 4000 General Fund 1,266,683.77
TOTAL 4110 Designated Staff Support 110,109.50
TOTAL 4150 Special Projects 55,439.30
TOTAL 4160 Designated Others 249,385.00
TOTAL 4202 Designated Camps & Conferences 76,252.45
TOTAL 4520 Other Income 69,681.00
4810 Bank Interest 358.75
TOTAL 6066 Miscellaneous 74,159.00
TOTAL INFLOW PhP 1,966,568.77

OUTFLOW
3019 Flowthru-Payments 64,500.00
TOTAL 5046 Special Projects 39,439.30
TOTAL 6081 Forwarded to National Office 175,022.30
TOTAL 6103 Camps, Conferences & Events 126,395.70
TOTAL 6105 Transportation & Accomodations 254,523.94
TOTAL 6107 Meetings, Networking & Rep 249,577.74
TOTAL 6108 Communications 90,449.45
TOTAL 6109 Utilities 58,152.87
TOTAL 6110 Love Gifts & Honoraria 617,891.13
TOTAL 6111 Supplies 26,500.05
TOTAL 6112 Material Production 5,865.00
TOTAL 6113 Repairs & Maintenance 30,118.95
TOTAL 6114 Taxes & Licenses 971.74
6115 Documentation 450.00
7100 Miscellaneous 1,326.00
TOTAL OUTFLOW PhP 1,741,184.17
BALANCE PhP 225,384.60
ADD: PREVIOUS BALANCE 89,489.36
ENDING BALANCE 314,873.96

ENDING BALANCE 314,873.96

BPI 112,913.34
BDO 120,246.10
COH 81,714.52

Prepared & Checked by: Audited by: Reviewed by: Noted by:

GRETCHEN C. GUILLAS JOY P. ASPACIO DARBY ASPACIO ALVIN G. AGAYAN

Admin & Finance Officer Treasurer Regional Director Chairperson
IVCF-SMRU Reg'l. Advisory Council IVCF-SMRU Reg'l. Advisory Council
 Inter-Varsity Christian Fellowship of the Philippines
Southern Mindanao Regional Unit
CASH RECEIPTS & DISBURSEMENTS
JUNE 2018 TO MAY 2019

INFLOW
3019 Flowthru Funds 64,500.00
TOTAL 4000 General Fund 1,266,683.77
TOTAL 4110 Designated Staff Support 110,109.50
TOTAL 4150 Special Projects 55,439.30
TOTAL 4160 Designated Others 249,385.00
TOTAL 4202 Designated Camps & Conferences 76,252.45
TOTAL 4520 Other Income 69,681.00
4810 Bank Interest 358.75
TOTAL 6066 Miscellaneous 74,159.00
TOTAL INFLOW PhP 1,966,568.77

OUTFLOW
3019 Flowthru-Payments 64,500.00
TOTAL 5046 Special Projects 39,439.30
TOTAL 6081 Forwarded to National Office 175,022.30
TOTAL 6103 Camps, Conferences & Events 126,395.70
TOTAL 6105 Transportation & Accomodations 254,523.94
TOTAL 6107 Meetings, Networking & Rep 249,577.74
TOTAL 6108 Communications 90,449.45
TOTAL 6109 Utilities 58,152.87
TOTAL 6110 Love Gifts & Honoraria 617,891.13
TOTAL 6111 Supplies 26,500.05
TOTAL 6112 Material Production 5,865.00
TOTAL 6113 Repairs & Maintenance 30,118.95
TOTAL 6114 Taxes & Licenses 971.74
6115 Documentation 450.00
7100 Miscellaneous 1,326.00
TOTAL OUTFLOW PhP 1,741,184.17
BALANCE PhP 225,384.60
ADD: PREVIOUS BALANCE 89,489.36
ENDING BALANCE 314,873.96

ENDING BALANCE 314,873.96

BPI 112,913.34
BDO 120,246.10
COH 81,714.52

Prepared & Checked by: Audited by: Reviewed by: Noted by:

GRETCHEN C. GUILLAS JOY P. ASPACIO DARBY ASPACIO ALVIN G. AGAYAN

Admin & Finance Officer Treasurer Regional Director Chairperson
IVCF-SMRU Reg'l. Advisory Council IVCF-SMRU Reg'l. Advisory Council
CPA’S RECOMMENDATIONS
Ministry THRUST AY 2019-2020

• Vision Sharing. Supported by prayer and leadership.

Inform & influence others!
• Couching & Mentoring. The missing link in leadership
development. Model-Assist-Watch-Leave.
• Local Empowerment. Cost-efficient ministry within
reach.
• Good Governance. Ministry doing the right &
necessary.
• Improved Curriculum. Timeless relevant foundation.
• Special Ministries. Loving & caring our ‘guests &
neighbours’.
• Financial Mgt. & Sustainability. Invest & explore
out of the box.
Ministry THRUST AY 2018-2019

• Buddy System. As much as possible, solo flight is highly

discourage! Do the task
• Exit Plan Strategy. Walang forever! Plan and execute
with urgency. Always visualize the last day of involvement.

This School Year, we will:

• do the usual Regular Ministry Plan & Activities
• NOT spread ourselves too thinly
• take care our team all the more
• do the DMPD Phase 2
• empower the campus ministry all-the-more
• resume the DLTC on December & join KC (summer)
• outsource the curriculum development (with FD)
• have Special Project (camera)
ANNUAL EXPENSE BUDGET
 IVCF Philippines, Inc.
Budget Request and Spreading
School Year 2019-2020

Account Code Expense Account Categories Amount

6081 A. Personnel Salary / Fwd to N.O. 1,329,700
6110 A. Personnel Salary / Love Gifts & Honoraria 434,400
6105 B. Transportation & Accomodations 182,000
6108 C. Communications 153,400
6111 D. Supplies 32,160
6107 E. Meetings, Networking & Representation 114,000
6112 F. Material Production 74,300
6103 G. Camps, Conferences & Events 674,840
6106 H. Staff/GT Training & Development 63,700
6110 I. Love Gifts & Honoraria 185,700
6109 J. Utilities 64,800
6104 K. Facilities Expense -
6104 L. Repairs & Maintenance 24,000
6114 M. Taxes & Licenses 600
6115 N. Documentation 2,400
6116 O. Professional Fees -
6117 P. Membership Dues -
6118 Q. Insurance (Staff + RSI + RAC) Pru Life U.K. / PAI 12,000
1510 R. Equipment -
1508 S. Furniture & Fixtures 45,800
1509 T. Computers & Peripherals 93,000
7100 U. Miscellaneous/ Contingency (2% of the Annual Budget) 13,200
5046 V. Special Projects (IGP) -

TOTAL PHP 3,500,000

Requested by: DARBY S. ASPACIO

Regional Director

Approved by: CHRISTY JUTARE

National Director
ANNUAL INCOME BUDGET
 GIFT RANGE FOR P3.5M ANNUAL BUDGET
Gift Range Gift Range No. Gifts No. Prospects Subtotal Cumulative total Cumulative
(Annual) (Monthly) required required percentage
350,000.00 29,166.67 1 4 350,000.00 350,000.00 10%
175,000.00 14,583.33 2 8 350,000.00 700,000.00 20%
101,000.00 8,416.67 5 20 505,000.00 1,205,000.00 34%
75,000.00 6,250.00 5 20 375,000.00 1,580,000.00 45%
50,000.00 4,166.67 5 20 250,000.00 1,830,000.00 52%
35,000.00 2,916.67 10 40 350,000.00 2,180,000.00 62%
25,000.00 2,083.33 12 48 300,000.00 2,480,000.00 71%
11,000.00 916.67 12 48 132,000.00 2,612,000.00 75%
4,900.00 408.33 15 60 73,500.00 2,685,500.00 77%
Under 4,900.00 408.33 332 1329 814,500.00 3,500,000.00 100%
Totals 399 1596 3,500,000.00

GIFT RANGE FOR P3.5M ANNUAL BUDGET IN MONTHLY TARGET

No. Gifts No. Prospects Cumulative
Gift Range Current MPs Needed Subtotal Cumulative total
required required percentage
29,100.00 0 1 1 4 29,100.00 29,100.00 10%
22,000.00 0 1 1 4 22,000.00 52,000.00 18%
15,000.00 0 2 2 8 30,000.00 82,000.00 28%
11,000.00 2 3 1 12 33,000.00 115,000.00 40%
7,300.00 1 5 4 20 36,500.00 151,500.00 52%
5,500.00 0 8 8 32 44,000.00 195,500.00 67%
3,700.00 2 10 8 40 37,000.00 232,500.00 80%
1,900.00 9 12 3 48 22,800.00 255,300.00 88%
750 25 12 0 48 9,000.00 264,300.00 91%
Under 750.00 51 71 20 284 26,700.00 291,000.00 100%
Totals 90 125 48 500 291,000.00

GIFT RANGE FOR P30K MONTHLY TARGET OF EVERY STAFF

Gift Range No. Gifts No. Prospects Subtotal Cumulative total Cumulative
Current MPs Needed
required required percentage
3,000.00 1 1 4 3,000.00 3,000.00 10%
2,300.00 1 1 4 2,300.00 5,300.00 18%
1,500.00 2 2 8 3,000.00 8,300.00 28%
1,100.00 3 3 12 3,300.00 11,600.00 39%
850.00 3 3 12 2,550.00 14,150.00 47%
700.00 5 5 20 3,500.00 17,650.00 59%
600.00 7 7 28 4,200.00 21,850.00 73%
450.00 7 7 28 3,150.00 25,000.00 83%
300.00 10 10 40 3,000.00 28,000.00 93%
Under 300.00 13 13 53 2,000.00 30,000.00 100%
Totals 52 52 208 30,000.00
Campus Chapter CBL Revision
Original CBL Edited CBL
Article II. Purposes
Article II. Purposes
b. To deepen and strengthen
b. To deepen and the spiritual life of members
strengthen the through various holistic
activities and disciplines such
spiritual life of as small group discussions,
members by Bible symposium, retreats and
study and prayer; prayer.
Added:
e. To convey the need to
strategically influence others for
Christ in every sector of the
society as a direct participant in
nation building.
f. To help prepare the next
accountable and responsible
generation of leaders through
student- leadership development
program.
 RAC Election Result

Aspacio, Joy - 34
Tuna, Jan Albert - 33
Yares, Jether - 32
Dalipe, Reomida - 27

Hernani, Ruben - 22
Patricio, Mariz Loisa - 17
Adjournment