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  • Official Correspondence

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    kushagrakul
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    The document provides guidelines for writing official letters for government offices. Official letters have a strict formal tone and use formal language and expressions. They include a letterhead with the name and department of the sender, the sender's name and position, the date, and the subject. The salutation used is "Sir" and the body contains phrases like "I am directed to say" to indicate authority. Official letters close with "Yours faithfully." Demi-official letters are less formal and used for exchanging ideas between government officials without strict protocol.

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    The document provides guidelines for writing official letters for government offices. Official letters have a strict formal tone and use formal language and expressions. They include a letterhead with the name and department of the sender, the sender's name and position, the date, and the subject. The salutation used is "Sir" and the body contains phrases like "I am directed to say" to indicate authority. Official letters close with "Yours faithfully." Demi-official letters are less formal and used for exchanging ideas between government officials without strict protocol.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    1K views6 pages

    Official Correspondence

    Uploaded by

    kushagrakul
    The document provides guidelines for writing official letters for government offices. Official letters have a strict formal tone and use formal language and expressions. They include a letterhead with the name and department of the sender, the sender's name and position, the date, and the subject. The salutation used is "Sir" and the body contains phrases like "I am directed to say" to indicate authority. Official letters close with "Yours faithfully." Demi-official letters are less formal and used for exchanging ideas between government officials without strict protocol.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 6

    Official Letters

    • Used for govt. offices CG, state govt.


    • Official letter “Air of authority”
    • Strict formality
    • Fo0rmal usages, expressions,
    1. A general indication of authority & power of writer.
    2. In form of letter head in the name of Govt. Ministries,
    dept (Name of Dept printed on letter head)
    3. Name & sigh of sender with post at bottom
    4. No. & date of communication at top.
    5. Designation and official address of sender is also given.
    Subject is written next.
    6. The Salutation used in official letter is only ‘SIR’
    7. Body contains strict official formality and authority.
    8. I am directed to say………..
    1. In reply to your letter.. dated…..i am directed to say.
    2. In continuation of our letter number dated…I am
    directed to say……
    3. In compliance with your request contained in your
    letter no.dated. I am directed to say.
    4. Complimentary close ‘Yours faithfully’
    Demi-Official Letter(D.O. LETTERS):-
    Interchange of comm, ideas,& opinions without formality
    For personal attention

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