WEEK 4

THE CATALOG
ORGANIZATION AND ARRANGEMENT
OF LIBRARY MATERIALS

LIBRARY CATALOG

A systematic listing of the books and materials in a library

with descriptive information about each one : author, title,
edition, publisher, date, physical appearance, subject
matter, special features, and location.
 Purpose of the catalogue
1. To enable a person to find a book of which either
• The author )
• The title } is known
• The subject )
2. To show what the library has
• By a given author
• On a given subject
• In a given kind of literature
3. To assist in the choice of a book
• As to its edition (bibliographically)
• As to its character (literary or topical)
 Library catalog
• Consists of:
– Bibliographic records -- statement of
responsibility; title; publisher, place of
publication, date of publication, etc…
– Classification number -- indicates the
location of the material
– Subject headings -- determines the subject
of the material
 Cataloguing
• Preparing bibliographic information for catalogue records
• Cataloguers uses a set of cataloguing ‘tools’, which are the
agreed international rules and standards
• Consists of
– Descriptive cataloguing
– Subject cataloguing
– Classification
• Descriptive cataloguing describes an item, identifies
access points and formats access points, using AACR
and appropriate name authority files.

• Subject cataloguing determines subject headings for

an item, which represents the subject(s) of the work
in words and/or phrases.

• Classification determines a classification number for

an item which represents the subject of the work in a
number and/or letters, and provides a location for an
item in a collection.
 Cataloguing Tools
• Anglo-American Cataloguing Rules 2nd ed. Revised
(AACR2R).
• Classification schemes
– Dewey Decimal Classification Scheme (DDC)
– Library of Congress Class. Scheme (LCC)
– Universal Decimal Class. Scheme (UDC)
• Subject Headings
– Sears List of Subject Headings
– Library of Congress Subject Headings (LCSH)
 BIBILOGRAPHIC RECORD
• Library catalogues consist of bibliographic
records of works in a collection
• Contains standardised information >
author/s and title, publication and
distribution details and physical description
of work
• Consist of headings; description; tracings;
and location.
Forms of Library Catalog
1. a book catalog,
2. a computer output microform (COM) catalog,
3. a card catalog,
4. an online catalog accessed by computer or
5. a CD-ROM (compact disk read-only memory)

Book Catalog
- catalog in form of printed books
- discarded because, as libraries grew in size, the printed catalog was soon
out of date since cards for new materials could not be interfiled
alphabetically
- - advantage: easy to use, large number of entries can be seen at a glance,
duplicate copies can easily be made, etc.
- disadvantage: difficulties in keeping it up to date, and need to consult
more than one volume.
COM Catalog
- produced directly from machine-readable records
- microform – microfilm or microfiche

CARD Catalog
- made up of 3- by 5-inch cards
- filed alphabetically in trays or drawers
- may be a single alphabetical arrangement, or it may be
divided into author, subject and title catalog
author catalog
-includes only the author or main entry cards
title catalog
- made up of title entries only
subject catalog
- made up exclusively of subject entries
Subject card ENDANGERED SPECIES
A823.3
M849
Ackerman, Diane
The rarest of the rare : vanishing animals timeless

Title card The rarest of the rare

A823.3
M849
Ackerman, Diane
The rarest of the rare : vanishing animals timeless

Author card A823.3

M849
Ackerman, Diane
The rarest of the rare : vanishing animals, timeless
worlds / Diane Ackerman. – 2nd ed.- New York : Random
House, 1999.

xxii, 184 p.; ill.: 25cm

Includes index
ISBN 0-67-940346-9

1. Endangered species 2. Rare animals

I. Title
ONLINE CATALOG
- called OPAC (Online Public Access Catalog) may be online to
a database containing all the cataloging information of a particular
library only.
- may also provide access to the collections of other libraries,
eg. network of the libraries in a state or region such as all the
college and university libraries
International Standard Bibliographic
Description (ISBD)
 8 areas of description
Area one : Title and statement of responsibility.
Area two : Edition.
Area three : Material specific details (not used with books).
Area four : Publication, distribution, etc.
Area five : Physical description (e.g. pages, illustrations and size).
Area six : Series.
Area seven : Notes.
Area eight : Standard number and terms of availability.
 4 MAIN ENTRY ELEMENT FOR
RECORD CATALOGUE
1. TITLE : Main Entry Title
2. DESCRIPTIVE : 8 Areas of
Description
3. TRACING : Topical
Headings &
Additional Entry
4. CALL NUMBER : Class Number &
Book No./Author
 EXAMPLE
025.3 CALL NUMBER (4)
CHA TIT LE (1)
ENTRY
MAIN
Chan, Lois Mai.
Cataloging and classification: an introduction/Lois Mai Chan; with
DESCRIPTION (2)

assistance of Theodora L. Hodges.- 3rd ed.- Lanham, Md.: Scarecrow, 2007.

xix 580 p.: ill; 23 cm.

Includes bibliographical references (p.553-565) and index.
ISBN 978-0-8108-5944-9

1. Cataloging. 2. Classification – Books. I. Hodges,

Theodora L., 1922 – II. Title.

TRACING (3)
 Area 1
• Area 1 = Title and statement of responsibility
• Where do you find it?
– chief source of info for book = title page
• Main title
• How to record it?
– exactly as to wording, order, and spelling
• E.g:
The Office: Procedures & Technology
 Other Title Information
 Subtitles or secondary titles
 E.g:
The Office: Procedures & Technology
 Statement of responsibility
 Statement of responsibility What is responsibility? Why is responsibility
important?
author

 Where do you find it?

 from title page

 How do you record it?

 2 or 3 people
 more than 3 people
 more than one statement of responsibility
 omit titles, qualifications, etc. from personal names
 Area 2: Edition Statement
• Found  title page, verso of title page
 How to record
2nd ed., 3rd ed.
 If the information is not known, then do not
enter anything.
 Area 4: Publication information
• Found on the title page, principle source of
information, or colophon
 Format : City of publication : Publisher, date
 E.g:
New York: Random House, 1999.
 Area 5: Physical Description
• Reasons physical description is important
• How to record?
– Give the number of pages as suggested by
terminology of the book.
• 327 p.; xvii, 323 p.; 123 leaves; [13] p
• Give ill. For an illustrated printed monograph.
• Examples: 327 p. : ill.
 Area 6: Series
• Chief source  a series title page or half title,
title page, cover, rest of item.
• Example:
 Siri XP Microsoft PowerPoint 2002
 Siri kegemilangan anbiya' kisah nabi Musa
 Area 7: Notes
• Area 7
• Chief source may be any place in the item or from any outside source
• With rare exception notes are optional
• Example:
 Includes bibliographical references and index
 Includes index
 Includes bibliographical references
 Area 8: ISBN
• May be taken from any source such as the
cover, title page, verso of title page
• ISBN – International Standard Book Number
• ISSN – International Standard Serial Number
Information on computer is arranged in fields

Author : Cutlip, Glen W

Title : Learning and information : skills for
the secondary classroom and library
media program / Glen W. Cutlip;
edited by Paula Kay Montgomery.
Imprint : Englewood, Colo. : Libraries
Unlimited, 1999.
Call number : 025.5
Physical features : xvii, 134p. ; ill. : 28 cm
Series : Teaching Library Media Research
and Information Skills Series
Other authors : Montgomery, Paula Kay
Subjects : Library orientation of high school students
High school libraries
Media programs (Education)
ISBN : 0972875806
 Access Point
• A name or term under which a bibliographic record in a
catalogue can be found.
• Terms that searches can use to find the record in the catalog.
They are called access point because they give access to the
item.
• Words or phrases which provide access are called headings
[written at the top of the traditional catalogue records]
 ACCESS POINTS
Title Title of the material
Name/Author Personal name or corporate name of
the author
Subject Subject heading
Publication Place of publication or name of
publisher
Series Series statement
Call Number Library of Congress Classification (LCC)
or
Dewey Decimal classification (DDC) Call
Number
ISBN/ISSN International Standard Book Number or
International Standard Serial Number

ANY Any field