Letter writing

THE NUANCES

AVINASH SINGH
 THE FIRST PART- SENDER DETAILS

FIRST LINE OF THE ADDRESS: C 39 Hansvihar apartment

SECOND LINE OF THE ADDRESS: Sec 13 Rohini
CITY: New Delhi
AREA CODE: 110085
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DATE: 30/11/2020
 THE SECOND PART- ADDRESSEE
DETAILS

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POSITION THE BRANCH MANAGER
ORGANISATION’S NAME BANK OF BARODA
FIRST LINE OF THE ADDRESS: SECTOR 9, ROHINI
CITY: New Delhi
AREA CODE: 110085
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 THE THIRD PART- SUBJECT AND
SALUTATION

SUBJECT DELAY IN APPROVAL OF EDUCATION LOAN

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DEAR SIR/MA’AM
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 THE FOURTH PART- INTRODUCTION

THE WRITER HAS TO ENSURE THAT THE MOST IMPORTANT CONCERN IS

DEFINTIELY SHARED IN THE FIRST PARAGRAPH. HE/SHE MUST TRY TO
NOT WRITE A LOT OF NEW POINTS. HE/SHE MUST TRY TO FOLLOW A
CAUSE-EFFECT RELATIONSHIP WHILE FRAMING SENTENCES. ALSO,
HE/SHE MUST SUGGEST WHAT SHOULD BE DONE IN THIS CASE. SO, THE
WRITER HAS THREE POINTS, AND HE CAN WRITE A FOLLOW-UP
SENTENCE FOR EACH POINT TO MAKE A TOTAL OF 6 SENTENCES.
 EXAMPLE
1. THIS IS TO INFORM YOU THAT THE APPROVAL FOR MY LOAN APPLICATION
NUMBER 123456 IS STILL PENDING FOR MORE THAN TWO WEEKS NOW. [CAUSE]
2. I HAD APPLIED FOR AN EDUCATION LOAN ON 25 NOVEMBER 2020 AT YOUR
BRANCH. THE PERSON IN CHARGE OF THE LOAN IS MR. XYZ. [ADD-ON SENTENCE]
3. I WOULD LIKE TO BRING TO YOUR NOTICE THAT MY ADMISSION TO ABC SCHOOL
OF MANAGEMENT DEPENDS ON THIS LOAN. [EFFECT]
4. IF MY LOAN APPLICATION IS NOT APPROVED BY 10 DECEMBER 2020, MY
APPLICATION TO THE COLLEGE WILL BE AUTOMATICALLY CANCELLED. [ADD-ON
SENTENCE]
5. I REQUEST THAT YOU LOOK INTO THE MATTER, AND HELP ME WITH THE LOAN BY
THE EARLIEST. [SUGGESTION]
6. THIS WILL HELP ME SECURE ADMISSION TO MY DREAM COLLEGE, AND MAKE THE
MOST OF MY CAREER. [ADD-ON]
THE FIFTH PART- BODY OF THE LETTER

THE WRITER HAS TO ENSURE THAT HE/SHE FURTHER DETAILS ONLY ON

THE INFORMATION ALREADY MENTIONED IN THE INTRODUCTION. HE/SHE
MUST NOT TRY TO ADD ANYTHING NEW.
 EXAMPLE
1. I HAVE BEEN INFORMED THAT IT GENERALLY TAKES NO MORE THAN THREE BUSINESS
DAYS FOR A LOAN APPLICATION TO BE APPROVED.
2. HOWEVER, IN MY CASE, IT HAS ALREADY TAKEN OVER 10 DAYS AND I AM STILL WAITING
FOR APPROVAL. MR XYZ HAD ASSURED ME HE WOULD DO HIS BEST TO ENSURE I RECEIVE
A PROMPT RESPONSE. HOWEVER, IT SEEMS THERE MUST BE SOME OBSTACLE IN THE
APPLICATION PROCESS.
3. I WOULD LIKE YOU TO UNDERSTAND THAT IT IS AN EMERGENCY, AND, AS SUCH, I WILL
NEED YOUR SUPPORT. GETTING YOUR HELP AT THE RIGHT TIME WILL SAVE A YEAR FOR
ME AS I WILL BEGIN MY CAREER SOONER.
4. I HAVE ALREADY SPOKEN WITH THE COLLEGE OFFICIALS AND THEY HAVE REFUSED TO
EXTEND THE DATE UNDER ANY CIRCUMSTANCE.
5. THIS MAKES IT EXTREMELY IMPORTANT FOR ME TO KNOW WHERE MY APPLICATION
STANDS AT THE MOMENT. AN OPPORTUNITY SUCH AS AN ADMISSION TO ABC SCHOOL OF
MANAGEMENT IS A ONCE-IN-A-LIFETIME OPPORTUNITY, AND I DO NOT WANT TO LOSE IT
AT ANY COST.