LETTER OF ENQUIRY

A letter of Enquiry is a formal

Letter written for the purpose of
making an enquiry about an
event, a product, a service, a
business opportunity or a
possibility. (e.g. for admission to
an institution or participation in
a programme).
IN THE LETTER THE WRITER WILL INTRODUCE
HIMSELF AND GIVE………

• The facility /product / service required

• Nature of the information required –
this may be a quotation, a brochure or other details
• Payment terms like credit
• Any other details required.
POINTS TO REMEMBER
Introduce yourself

State your purpose

Show interest in the services/products/organisation you are writing

to

While writing the body adopt a formal, straight forward but polite
tone

You can enquire about-prices, availability of products or services,

details of an events, packages available, placement possibilities,
discount etc

Conclude by seeking an early and detailed reply to your enquiry

 Format of a letter of Enquiry

1. Sender’s address
 
2. Date: 30 August 2020/August 30,2020

3. Receiver’s address(designation and his/her address)

4. Subject of the letter

5. Salutation (Dear Sir)

6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
(facility / product/ service required)
Paragraph 2: Details of the enquiry
Paragraph 3: Conclusion / end
7. Complimentary Closing
8. signature ,Sender’s name, and designation (if any)
der’s Address
e
eiver’s Address

Subject: Enquiry regarding admission in M.B.A

r Sir

s is with reference to your advertisement in one of the local newspapers of Rewari regarding offering admission in your
versity for M.B.A, I would like to state that I am Tarun Kumar and I have recently completed my B.B.A from one of the local
eges of Rewari.
ore taking admission or being the part of this magnificent university, I would like to enquire about the following things.
tal Fee of the course
culty’s Experience
ode of Transportation from Rewari
ampus Placement
orkshops & Seminar

quest you to send me all these information as soon as possible so that I can make my mind and commence my studies after
ng admission. Do make me aware of other norms of the universities lest I should face any other problem.

rs sincerely
me
You are Hardeepak Singh, a brilliant student who has completed his class X from a small town in Himachal Pradesh, where not many
facilities are available. Your friend has shown you an advertisement about a coaching centre for IIT-JEE. Write a letter to the Director
of Surya Coaching Centre asking for more details.

A-4, Duffdunbar
Manali

5 April 2020

The Director
Surya Coaching Classes
Sarabha Nagar
Chandigarh -400005

Subject: Enquiry about IIT-JEE Coaching classes

Dear Sir
This is with reference to your advertisement in the ‘Indian Express’ dated 4 April, 2020 regarding IIT-JEE coaching classes. I have
appeared for my class X examination from the CBSE and am awaiting my result. I am keen on joining your institute for the coaching
classes.
Kindly let me know about the procedure of applying for the screening test and also the date of the test. I would also like to know the
duration of the coaching programme and frequency of classes per week. Information about the fees payable and the study materials is
also welcome along with a copy of the prospectus.
I have heard that yours is a reputed institute and I would like to enrol as soon as possible. Your early response will enable me decide
fast.
Yours sincerely
Hardeepak Singh
 ASSIGNMENT

1. The Science Club in your District is organising a Science

Exhibition. You are Adit, the President of the science club in
your school. Your team wants to participate in Model Making
and Quiz competition. Write a letter of enquiry to find out
about the information, rules etc.

2. You are Amit Gupta, 12/B, Ashok Vihar, Delhi. Write a letter
of enquiry to Daksh Coaching, Mount Road, Pitampura, Delhi
enquiring about the course offered by the Institute, timings,
fee, faculty etc.