Professional Documents
Culture Documents
Comp and Benefit Emba
Comp and Benefit Emba
To protect the confidential and proprietary information included in this material, it may not be
disclosed or provided to any third parties without the approval of Hewitt Associates LLC. Prof. Tapash Dey,-Panel Faculty-TISS-SVE
Module 1- Introduction
What is Rewards
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disclosed or provided to any third parties without the approval of Hewitt Associates LLC. Prof. Tapash Dey,-Panel Faculty-TISS-SVE
What is Rewards?
Relational
Program
Corporate Business Rewards Annual
Design and
Mission Strategy Strategy Maintenance
Administration
3P Compensation Management:
Pay for Position, Person and
Performance
Component Purpose
Attract and retain
Fixed Pay Reward for minimum level of expected performance and
promotion opportunities
Primarily aimed at employee health and welfare to
provide employees security
Benefits and Perquisites Ensure tax-effective pay delivery
Focus behavior on short-term results
Reward for achievement of short-terms objectives
Short-Term Incentives on operation and key integration performance
measures
Encourage accountability for results
To protect the confidential and proprietary information included in this material, it may not be
disclosed or provided to any third parties without the approval of Hewitt Associates LLC. Prof. Tapash Dey,-Panel Faculty-TISS-SVE
Module 3
Salary Structure Development
■ Why we need a salary structure
■ Familiarizing ourselves with salary structure elements
■ Transitioning Employees and Cost Implications
15
JOB EVALUATION
Intrinsic value of the job
Relative Job Size
Relative importance
Relative difficulty
It is not directly concerned with regard to the job holder position , pay
or performance ,but
Only relative size of jobs in relation to other jobs
130,000
Midpoint
110,000
90,000
70,000
Minimum
50,000
30,000
Grade
10,000
1 2 3 4 5 6 7 8
Determine Pay Policy Line – Lead ,meet , Lag
Research thru salary surveys to learn what other companies are paying
for similar positions, qualification , experience , competence , of similar
revenue, industry, size,
Build your salary structure around this “market” rate. Where internal
structure is corrected with the external market pay rates
Market rate should be what an experienced, solid performing employee is
paid
Entry-level employees may be paid 75-80% of the market rate
(depending on a variety of factors) and highly-experienced employees
would max out around 120-125% of the market rate
Everyone else should spread out across that range based on experience,
knowledge, performance etc and what they’d been earning in previous
positions and what they negotiated coming into the organization
2. What is Pay Policy Line?
Pay Policy Line is the “target pay positioning” that the organization
determines based on comparisons with the market. It should reflect
the stated compensation competitive stand of the organization.
360,000
240,000 P60th
200,000
P50th
160,000
120,000
80,000
40,000
-
1 2 3 4 5 6 7 8 9 10 11
Level
Designing A Base Pay Structure
Establisha pay policy line. Whether or not the pay structure
should lead or lag or meet the market
Establish overall pay range
Establish number of grades
Determine Range spread
Design pay grades using pay grade minimum and maximum
Determine overlap between pay grades.
Determine if the organization needs more than one pay
structure and why.
Create pay grade chart.
22
PURPOSE OF GRADE STRUCTURE
Salary Bands (or Pay Ranges) are how you define the target pay for
employees within Job Grades.
For each Level of your Job grade , a company should decide the low-end
and high-end of the pay that Level will command. Salary Bands help when
making offers, retaining employees, and planning for future growth.
To make up some Salary Bands for the Technical Job Grades as per excp in
previous slide
T1: 60k-72k
T2: 68k-87k
T3: 85k-107k
T4: 98k-122k
T5: 115k-138k
T6: 130k-155k
3. What is a Pay Range?
Narrower Range Spread - used for lower grade jobs which individuals will
progress rapidly through a development
Wider Range Spread - used when combining jobs with widely varying market
values into a single grade and pay range (e.g. broadband).
Wider Range Spread
Narrow Range Spread
Maximum
Midpoint
(Target
Positioning)
Minimum
A second method is to calculate the range spread above and below the midpoints. The formula for the range spread above
the midpoint is maximum pay minus midpoint pay divided by midpoint pay. The formula for the range spread below the
midpoint is minimum pay minus midpoint pay divided by the midpoint pay.
• RANGE SPREAD
Pay Grade 2
Employee Groups Common MPR Differences (%)
Pay Grade 1 Low Average High
Maximum
Unskilled to clerical staff 3–5 8 – 12 15 – 20
Midpoint
Progression Officer to Middle 5 – 10 12 – 20 20 – 30
Midpoint management
Senior Management 10 – 15 20 – 30 35 – 50
Minimum
7. What is Comparative Ratio?
Comparative Ratio (Compa Ratio) is the relationship between the actual pay
and the midpoint of pay range. This ratio helps highlighting the number of
actual pay outside the “reasonable range”
(a) the fair value of the option granted under an Employee Stock Option Scheme;
and
(b) the discount at which shares are issued under an Employee Stock Purchase
Scheme.
(c) “employee stock option” means the option given to the whole-time Directors,
Officers or employees of a company which gives such Directors, Officers or
employees, the benefit or right to purchase or subscribe at a future date, the
securities offered by the company at a predetermined price
Company makes huge profits but Employers get only salary
But not part of growth
Employee becomes disillusioned and leave
Most important for employers how to do we attract
,motivate, retain talent and make them continue giving
profitable contribution
What is Infosys without employees –infosys not only
buildings and computers – its people
its all about people skills and technology
Salary may not be the only factor that retain employees
For key - high performer and high potential people give also salaries and
shares in the companies
Shares are given as and hence prospective candidate joins
Say you Jan 2018 company says you be I the company for 2 years that is
on 2020 1st January we will grant you options
Grant option means on that day the company will give you a letter
Letter says congrats you have done a good job – you qualify for 500O
shares of company - if you continue to work for another 3 years the
Employee will able to purchase 5000 shares @Rs10 per share – may
become that day the market value of the shares may be 100 rs
Today this 5000 shares are not active when it was granted
This 3 year period is called vesting period
The price can be either 10 Rs per share on 1/1/ 2023 you will have to pay
OR whatever the mkt price 20% or 50% u will pay
That 10 Rs per share the employee has to pay on
1/1/2023 is called exercise price
On 1/1/2023 when after 3 years the vesting period
is over and that paper gets live then it is called the
option got vested
In that paper it may have been agreed upon that
paper which got live may be valid for another 2 ,3 6
or 12 months which is called exercise period
After that 1 year or the time period the option will
die down
Vesting period
in which you keep issuing the stock to employees as they continue to work 2 to
5 yrs whatever is the time period
During the vesting period if they work for 2 yrs then this much they will get if
they work for 5 yrs then this much much they will get
VESTING SCHEDULE
What is the frequency stocks are accrued by the employees
For example if the vesting period is of 4 yrs then every quarter the employee
spends there they are eligible to get the stocks or it can be a monthly schedule
or annual, half yearly depends on the company
So if annual then if employee quits before one year – he looses all the stock given
last one year
If its quarterly then immediate last quarter the employee gets to which he has
served
exercise period
It is the time period
Generally when we give ESOPS we do not give equity stocks to the employee we
given them only options
OPTION means it then becomes a discretion of the employee to exercise the option
so they have to come and say that I want equity again these options then u covert
those OPTIONS into equity
There is a time period associated based on the company need that within that time
period the employee should come and that I want to exercise the OPTIONS and there
is process associated with that exercise they should pay that price so that u convert
those options into actual equity
Cliff is part of vesting Period if refers to the first allotment
Most of the companies takes one year as cliff so until you do not complete 1st year
of year of service then you are not eligible to convert into stocks then after one
year you have to follow the vesting schedule
Grant letter is the letter which u give to each employees specifying various terms
of the grant for exp how much options u r giving how much price u r giving for
the option to the employee
what would be vesting schedule and vesting exercise period
Once u give the grant letter u give some time period to employee to think
and accept it that I accept this grant then the employee becomes eligible
for esop after accepting the grant
Sweat equity and ESOP confusion
Sweat given against sweat that is related to consultants and senior level guys who
part of being a share holder or they are senior level guys
ESOP was for employees working full time it generally does not include
consultants n contractors
But it entirely depends on company discretion and if required can give to
Consultants and contractor for which there are differenet formalities which needs
to be followed
ESOP policy
Which gives the entire operation how you have structured it and contains details
of the total grant size .
Total ESOP pool size ,
how will people encash it
what would happen if there is a death ,retirement or resignation
what are the exit clauses
when they can sell it
how much options to equity that can be converted
ADVANTAGES
Company do not have to pay too much cash to pay out
Same time reward employees with substantial gains as the company
makes progresses and growth and share increases it valuation the
employee makes much more money than they get out of their salary
ESOP good tool but requires lot of planning and analysis
Collective bargaining is a process of negotiation between employers and
a group of employees aimed at agreements to regulate working salaries,
working conditions, benefits, and other aspects of workers' compensation
and rights for workers. The interests of the employees are commonly
presented by representatives of a trade union to which the employees
belong. The collective agreements reached by these negotiations usually
set out wage scales, working hours, training, health and
safety, overtime, grievance mechanisms, and rights to participate in
workplace or company affairs
The union may negotiate with a single employer (who is typically
representing a company's shareholders) or may negotiate with a group of
businesses, depending on the country, to reach an industry-wide
agreement.
A collective agreement functions as a labour contract between an employer
and one or more unions.
Collective bargaining consists of the process of negotiation between
representatives of a union and employers (generally represented by
management, in respect of the terms and conditions of employment of
employees, such as wages, hours of work, working conditions, grievance
procedures, and about the rights and responsibilities of trade unions
1. Job Context:
Working Conditions
Risks involved
Hazards
Physical and mental demands
Judgment
2. Job Requirements:
Knowledge or basic information required to perform a job successfully
Specific skills such as communication skills, IT skills, operational skills
Personal ability including aptitude, reasoning, abilities, handling sudden
and unexpected situations, problem-solving ability, mathematical abilities
etc’ Educational Qualifications including degree, diploma, certification or
license
Personal Characteristics such as ability to adapt to different
environment, endurance, willingness, work ethic, eagerness to learn and
understand things, behaviour towards colleagues, subordinates and
seniors, sense of belongingness to the organization, etc
51
What Aspects of a Job Are Analyzed?
• Duties and Tasks
performance of specific tasks and duties.
frequency, duration, effort, skill, complexity, equipment, standards, etc
• Environment
physical requirements to be able to perform a job.
Unpleasant conditions such as offensive odors and temperature extremes.
Risks to the incumbent such as noxious fumes, radioactive substances,
hostile and aggressive people, and dangerous explosives.
• Relationships
Supervision given and received.
Relationships with internal or external people.
• Requirements 52
Job Analysis is a process to identify and determine in detail the
particular job duties and requirements and the relative
importance of these duties for a given job
53
In simple terms, job analysis may be understood as a process of collecting
information about a job. The process of job analysis results in two sets of data:
i) Job description and
ii) Job specification.
A COLI measures changes over time in the amount that consumers need to spend to reach a
certain level or standard of living. COLI is typically a number, where the Base Index is 100.
A Consumer Price Index (CPI) on the other hand is a measure of the average change over time in
the prices paid by consumers. CPI is typically a percentage change compared to the previous
period. An increase in CPI is called inflation, while a decrease is called deflation. Both the COLI and
the CPI use a market basket of consumer goods and services.
A COLI is also used to measure the price of the same quantities and types of goods and services in
different geographic locations. The COLI used in this way shows the difference in living costs
between different locations.
Wages have been classified into three categories:
(1) Living wages (2) Minimum wages (3) Fair wages
According to Fair Wages Committee Report: "The living wage should enable
the male earner to provide himself and his family not merely the basic
essentials of food, clothing and shelter but a measure of frugal comfort
including education for the children, protection against ill-health,
requirement of essential social needs and measures of insurance against old
age."
Thus living wages means the provision for the bare necessities plus certain
amenities considered necessary for the wellbeing of the workers in terms of
his social status.
.
.
Minimum Wages—
Indirect costs are simply considered any costs that are not direct.
Common fringe benefits include group-term life insurance coverage and
educational assistance
That which cannot be directly associated with any project or process or
manufacturing and therefore cannot be charged as a direct expense.
Indirect costs include, but are not limited to, physical overhead, space
occupancy, utilities, information technology ,leaves etc
incentive compensation plays an important role in driving the performance of
organizations
It has been seen that most incentive plans, do exactly the opposite of what their
designers intend. They act as powerful brakes on performance, causing
managers to be much more conservative . While not simple, it is possible to
structure truly effective incentive systems that solidly align the financial
interests of managers with those of shareholders, that improve motivation and
morale, and that create an atmosphere in which managers constantly strive.
There has been a lot of talk with respect to executives having a very short-term
focus since executive compensation package is tied to short-term gains.
Focus is more on the longer term is to have short-term bonuses or salaries paid
in stock and require executives to hold the stock for two, three, four or five
years before they can sell it and have these sort of longer-term performance
objectives
The annual bonus depends on actual performance on one or more measures like
return on investment,
net income,
cash flow, and
sales,
The executive does not get the bonus unless he meets a threshold. Further, the
executive cannot earn unlimited amounts in bonus. That is, the bonus is capped.
INCENTIVE
The term incentive means an inducement which rouses or stimulates one to action
in a desired direction.
An incentive has a motivational power;
a large number of incentives the modern organisations use to motivate their
employees may be broadly grouped into
(i) financial incentives, and (ii) non-financial incentives.
1. Financial Incentives:
wages and salaries, bonus, retirement benefits, medical reimbursement,
etc.
Management needs to increase these financial incentives making wages
and salaries competitive between various organisations so as to attract and
hold force.
physiological and security/social needs
money is recognized as a basis of status, respect and power, it also helps
satisfy the social needs of the people.
It is important to mention that once the physiological and security needs are
satisfied, money ceases to be motivator.
Money then becomes, what Herzberg termed, hygiene and maintenance
factor.
The presence of hygiene factor, of course, prevents job dissatisfaction but do not
provide ‘on the job satisfaction’ to the employees in the organisation.
Differential Piece Rate System was introduced by Taylor, the father of scientific
management.
The underlying principle of this system is to penalize a slow worker by paying him
a low piece rate for low production and
to reward an efficient worker by giving him a higher piece rate for a higher
production.
Taylor was of the view that an inefficient worker should have no place in the
organisation and he should leave the organisation by paying him a low piece rate for
low production.
Time and motion study it is possible to fix a standard time for doing a
particular task. To encourage the workers to complete the work within the
standard time, Taylor advocated two piece rates, so that if a worker performs
the work within or less than the standard time, he is pad a higher piece rate,
and if he does not complete the work within the standard time, he is given a
lower piece rate.
Thus, if the standard production has been fixed at 8 units per day of 8 hours
(taking normal piece rate as Re 1), the higher piece rate for 8 units or beyond
may be Rs 1.20 per unit and the lower rate for an output of less than 8 units per
day, may be 80 P. per unit.
The system is very harsh to the inefficient workers because they earn much less
wages on account of lower output and lower rate.
Moreover, minimum wages are not guaranteed under this method. Another
drawback of the system is that if a worker just fails to complete the work within the
standard time earns much less wages than a worker who just completes the job
within the standard time.