Topics Covered

 Portfolio Planning Tools

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  Areas of Project Planning
 Principles of Project Planning

Expert video

Reference

Animation video
Portfolio Planning Tools

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 Portfolio Planning Tools

 Project portfolio management (PPM) is a method of organizing the

plans, schedules and resources of multiple projects at once.

 Portfolio Planning Tools refers to the centralized management of one

or more project portfolios to achieve strategic objectives.

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 Portfolio Planning Tools

 It is a way to bridge the gap between strategy and implementation and

ensures that an organization can leverage its project selection and

execution successfully.

 Project portfolio management (PPM) is a method of organizing the

plans, schedules and resources of multiple projects at once.

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Objectives of Portfolio Planning Tools
 The primary objective of portfolio planning tool is to maximize the benefits a
company accrues from the projects it undertakes.
 This necessarily involves selecting only those projects that offer the right
amount of value, taking into consideration the resources that need to be
allocated with the available resources, as well as the strategic fit with the
company’s goals.
 Portfolio planning tools ensures a company is better placed to achieve its
operational and financial goals.

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 Benefits of Portfolio Planning Tools
 Keeps Project on track

 Gain executive-level insight

 Allocate resources

 Fix performance issues

 Asses risks

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Benefits of Portfolio Planning Tools

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Portfolio Planning Tools

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 Portfolio Planning Tools
1. Manage teams across multiple projects:
 Gone are the days when one manager manages one project and one
team.
 Today, many people are managing project portfolios, often juggling the
same resources along the way.
 When you have tools that let you plan across projects and teams, simply
and easily, you avoid scheduling conflicts, wasted effort and team
frustration.

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 ProjectManager.com’s workload management tool lets you see instantly who is
available and who is overloaded across all the projects in the system.
 Simple color-coding of green, yellow and red help managers instantly see who can
take on more work, and let’s them reassign work right in this view.

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 Portfolio Planning Tools
2. Manage tasks across multiple projects:
 With project planning tools you have the visibility to see what team
members are working on which task and where they are in terms of
completion.
 Through online task management tools you can easily move team
members from low-priority jobs to tasks dependencies that are blocking
other resources.

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 If Sam is delayed on one critical task in one project, for example, that might impact his
ability to deliver the task in another project on time.
 These tools provide added visibility across the team, so you can respond problems before
they become disasters.
 By having these tools across a whole portfolio of projects you’re able to maintain your
schedule and avoid delays.
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 Portfolio Planning Tools

3. Real-Time Dashboards
 You’re only as good as the information you have.
 If that data is old, then you’re response to it may be too late.
 Now imagine you’re working on a portfolio of projects.
 If you’re not getting real-time data then you’re exponentially falling behind.

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 Real-time dashboards, are live data widgets that give you instant views into your project
and portfolio performance.
 In this you can see all the projects with easy color-coding icons across all the parameters
that measure project health.
 You can instantly see whether your projects overall are on budget or on track, and which
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 With the right project planning tool you have access to the full portfolio of
projects through your dashboard in real-time.
 You can filter the dashboard to show you what you need to see at that moment
or generate real-time status reports to share with your team or sponsors.
 All this helps with crucial aspects of project planning tool , such as budgeting,
coordinating and forecasting.
 You can report on and analyze better when you have the right tools.

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