JCI Admin

The JCI Local Organization

Management Course

Version 2016-06-21

Mission:
To provide development opportunities that empower young people to create positive change.
 Certification
 Register online

 Participate

 Complete evaluation and pass knowledge test.

Available 4 days after report for 60 days.

Course material can be downloaded

from www.jci.cc/training after test.

JCI Skills Development:

JCI Admin
 Course Objectives
• Understand the management
structure of the Local
Organization.
• Discover the administration
policy, procedures and budget
of the Local Organization.
• Apply the succession strategy
to ensure development
opportunities for all members.
JCI Skills Development:
JCI Admin
 Course Program

Section 1: Management

Section 2: Administration

Section 3: Opportunities

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 Section 1
Management
 Introductions

• Name
• Years in JCI
• Current JCI position
• One change to improve
your Local Organization

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 Membership Decisions

Some administrative and urgent decisions

can be made by a smaller group called:

The Board of Directors

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 The Board of Directors

The Board of Directors is the body elected

by the members to represent and make
some decisions on their behalf.

Key word: Serve

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 Discussion Point

If you were running for

election, what would be
your main purpose as a
Local Organization Board
member?

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The Board of Directors in JCI

Does not rule or control.

Does not make all the decisions.
Does not have complete authority.

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 Membership Rights

Members always reserve the

right to hold board members
accountable for their decisions
and actions.

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 Board of Directors Role
• Plan: Goals, strategies and
responsibilities
• Organize: Tasks, committees
and resources
• Lead: Communicate and
motivate
• Manage: Organizational
activities
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 The Board or Directors Will Always
Have These Positions:

President

Vice Vice
Secretary Treasurer
President President

Director Director Director Director Director

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 Teamwork Task

Mix with other participants:

You have 3 seconds as a team to
go to the right or left wall.

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 Discussion Point

• How well did your group

perform the task?
• How was the decision
making process?
• What was missing?

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 The Local President
• Makes urgent decisions on behalf of
the Board.
• Manages the Local Organization’s
public relations.
• Motivates members to take action in
the community.
• Must be held personally and legally
responsible for:
– Acting outside established authority.

– Violating local and state laws.

JCI Skills Development:
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 The Local Officers
• The Local Vice President encourages active
citizenship in the Local Organization.
• The Local Secretary
oversees all administrative
duties in the
Local Organization.
• The Local Treasurer
manages all the finances
in the Local Organization.

JCI Skills Development:

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 The Local Project Director
Responsibility: Assigned project(s)
Assignments: Duration of the project
Bylaws and Parameter: Voting rights
• Elected: Part of the Board
of Directors
• Appointed: Considered
a JCI Officer

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 The Succession Plan
Begins at the first of the year.
Involves the successor for an easy transition.
Ensures more candidates than positions.

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Structure of the Local Organization
• Clearly defined responsibilities and expectations

• Open channels of communication

• Management balance

• Workload balance

• Flexible structure

JCI Skills Development:

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 Section 2
Administration
 Local Organization Constitution

Legal document
Defines organizational governance
Defines rights, responsibilities and liabilities
Stated simply and clearly
Regulates major issues

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 Constitution Content
• Organizational name
• Mission and principles
• Membership eligibility
• Governance and elections
• Organization’s finances

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 Articles and Bylaws
Articles are separately
marked sections that specify
the organizations purpose,
terms and conditions.
Bylaws are subsidiary to the
articles and help define the
rules and regulations stated.

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Approval and Amendment Methods
Approval method: The General Assembly must
vote and approve all major decisions.
Amendment method: A 2/3 majority vote by the
General Assembly is required.

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 Policy Manual

Meetings: location, chairperson and rules.

Reports: organizer and presenter.
Activities: stipulations and financing.
JCI Officers: evaluations and expectations.

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 Budget Preparation
Administrative expenses

Sources of secured income

Projected number of paying members

Difference covered by membership dues

Projects and programs can be sponsored

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 Teamwork Task

In your teams:
Prepare a Draft Budget listing:
– Administrative Expenses
– Secured Income

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 Budget Implementation

Preparation: The Board estimates expenses.

Approval: General Assembly approves proposal..

Records: For legal and transparency reasons.

Reviews: Monthly report, projections and adjustments.

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Sponsorship and Donations
Sponsorship
• One or multiple sponsors
• Increased public exposure

Donations
• Past JCI Members
• Community Leaders/Business
• In-kind donations

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 Teamwork Task

In your teams:
Prepare a Sponsorship Outline:
– What will be sponsored?
– Where and how will the sponsor
get exposure?
– What are the sponsors benefits?
– Estimated cost and return?

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 Annual Report

Mission and major achievements

Marketing information
Membership roster
Elected Officers
Plan of Action
Strategic Plan
Finance report

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 Section 3
Opportunities
 Our Future

Nobody knows how the

future will be, but we know
who will be shaping it and
who will be part of it.
– Edson A. Kodama
Former JCI Secretary General

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 Opportunities

The Local Organization must evaluate the

opportunities available.
Members can work on Project Committees.

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Communicating the Opportunities
• Website: Must be professionally prepared and
constantly updated.
– Free websites at www.jci.cc
• E-Mail and Text: Fast communication.
• Social media: Directs people back to the
Organizations main webpage.
• Newsletter: Printed or electronical version
given to members, partners and supporters.
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 Taking Action

• JCI provides development

opportunities for members
to become leaders who
take action.
• The skills, experience and
knowledge acquired from
JCI opportunities must be
used to create positive
impact!
JCI Skills Development:
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 Leadership Ladder

Your local structure should

provide natural steps to grow
in leadership.

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 Reelection

Reelecting a past officer should only be

done in an emergency situation because it
is detrimental to the Local Organization in
the long-run.

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 Suggested Roles of Past Officers

• Coach and Mentor

• Manage high level projects
• Represent the organization

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 Teamwork Task

Members of the same

Local Organization:
Discuss changes your Local
Organization needs and prepare
an action plan outlining the
required steps and deadlines.
JCI Skills Development:
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Other Local Organization Courses

JCI Impact: (half-day)

Detecting community problems and
working on the solution of the causes

JCI Achieve: (half-day)

Understanding the JCI Mission,
vision and values

JCI Skills Development:

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 Thank You!

JCI Skills Development:

JCI Admin