MEMOS, MENUS, SCHEDULES, AND SIGNS

Memo
Memo, in Oxford Compact English Dictionary, is an abbreviated from of
memorandum which means a written massage in business or diplomacy or a note to
record something. A memo is written for a certain purpose. Here are common purposes
of memos:
• To give information or an update on a certain topic
• To communicate a change (e.g. to policies or procedures )
• To introduce a new initiative
• To confirm the result of a conversation or agreement
• To request information or action
Some people think that memos and business latters are smilar. But, they have several
differences to differentiate each other. Here are the differences between memos and
business letters:
• Memos are for internal communication and rarely more than one page.
• Memos are often ½ page or less text.
• Memos may have a wide audience and may be posted rather han sent directly
to individual workers.
• Memos may have a less foemal tone than a business latter.
The characteristics of an official memo

1. Special letters made for special purposes within an agency or company.

2. Is a form of communication in the form of directions, suggestions,
explanations about something.
3. Has a shorter form of letter than other official letters.
4. Due to its limited use, memos always include the name of the agency or
company on the head of the memo.
5. Judging from its usage in an agency or company, this official memo can
be conveyed in vertical and horizontal forms: 1. Vertical: is a form of
delivery from subordinate superiors or vice versa which aims to remind or
order. 2. Horizontally: is a form of submitting memos to parties who have
the same position.
Memo Structure

A memo generally has a 3 part generic structure, which are as follows:

1. Opening: The section that contains the memo recipient, the sender of the
memo, the memo date and the destination of the memo. That is: To,
Name, Adress, Receiver, Sender, Date, Subject
2. Content: In the form of a concise short message and easy to understand by
the recipient of the memo. Usually in the form of giving suggestions,
orders. or reports.
3. Closing: The part containing the signature and the clear name of the
person providing the memo.
 Formal Memos (Memo resmi)

1. Example
Department of Education and Culture Kuningan
SMK Budi Bhakti
Jalan Raya Cimalati Sukasari Mandirancan, Sukasari, Kuningan, Kabupaten Kuningan, Jawa Barat 45558

MEMO
To: Mrs. Risfa Rosalina (English Teacher)
From: Mr. Rijal Pamungkas (Headmaster)
Subject: English Debate Competition

Mrs. Risfa please help training student who participate on the National High School English Debate Competition 2021.
Meet me on meeting next Monday.
February 1, 2015

(Signature)
 

Mr. Rijal Pamungkas

2. Example
PT. Success Sentosa
Sahara Mountain 46 Road, East Bekasi

Memo
From       : Director
To            : Marketing Manager
Date        : 1 February 2021
Subject   :  Meeting Schedule

Please prepared a report last marketing materials that meeting will be held on February 2, 2021
Kuningan,  1 February, 2021

(Signature)

Ahmad Sembiring
 Informal memos (memo tidak resmi)

1. Example
Memo
To       :  Ryanti Dwi
From  :  Rantika Hasiholan

Please bring me a book novel Sang Pemimpi which you borrowed last week. And bring it when we meet tomorrow at
Cafe Majestik.

Ryanti Dwi

2. Example
Memo
To: Amir Salahuddin
From: Andre Zainuddin

Please attend the meeting of the Student Organization discussions. Which will be held on February 5, 2021. And Your
attend required  to be able to draw conclusions from this discussion meeting.

Andre Zainuddin