3

A
Set Up and Maintain Filing System

Alphabetical
Filling System

Irene V. Munte
NIM:19622075
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0
SECRETARIAL 2 Definition
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0 0 Archive discovery
Advantage 2
3 procedure
 Archive discovery
Definition Advantage Table of Contents
procedure

ALPHABETICAL Filling
01 Alphabetical filing is a method in which files and folders are
arranged in order of alphabets of the names of person or institution
concerned with such file. It may be done using either the first names
or surnames, but whichever is chosen must be consistent throughout
the particular filing system. In cases where the names of more than
one person starts with same letter then second letter of name is
taken into consideration, then third and so on. It is the most popular
or common method of filing and is suitable for both small and large
organizations.
 Archive discovery
Definition procedure
Advantage Table of Contents

Archive Rediscovery Procedures

02 saved!
1. Research the requested archive
2. Fill in the loan bond
3. Move to storage
4. Find the archive to the filling cabinet according to archive
code
5. Take the requested archive
6. Place the out guide or out sheet in place of the archive
taken
7. Submit files to those in need
 Archive discovery
Your Teacher ADVANTAGE Table of Contents

03
procedure

A B C

DISADVANTAGES monday

monday
● Initial setup is time-consuming ADVANTAGE
● It is more expensive to
maintain. ● Very easy to understand

.
● Files can be easily misplaced and use
● It's flexible
if precise attention is not given ● It saves time and is veryTuesday
Tuesday

to names that are closely efficient in accessing files

related ● File errors are easily
checked in place of files in
the same alphabet.
● The cost of implementation
is cheaper. Wednesday
Wednesday