TRAINING

PORTFOLIO
EVENT MANAGEMENT SERVICE
NCIII
 BUILDING
BLESSING

Prepared by: Abegail B. Maducdoc

Submitted to: Sir. Gershom C. Caburian

 COMPANY
pROFILE

EVENT
A C CORPORATIO
Building the
R
I E N
M L future.
Restoring the
 The Miracle - is a firm which is
About established in General Tinio, Nueva
Ecija since 1996. It is a one-stop
us... shop for any event coordination

Why THE MIRACLE?

THE MIRACLE is a team
that will make your every dream
become reality. We always make
sure to meet the needs of our clients
by providing the best quality
service.
 THE MIRACLE is dedicated in presenting
exceptional service; outstanding and
Mission innovative programs that will make every
event experience essential. To meet
expectations of each client and bringing the
best fun and memories to everyone.

THE MIRACLE to be known across the

region and in the whole nation as an
tremendeous or extraordinary events Vision
company – making an event once in a
lifetime experience.
ORGANIZATIONAL CHART/EVENT TEAM
HEAD COORDINATOR/GENERAL Ms. Abegail B. Maducdoc
MANAGER

MARKETING DIRECTOR Mr. Dickenson L. Macababbad

OPERATIONAL MANAGER Mr. Vlady T. Mabagos

CATERING SUPERVISOR Mr. Gerald Pineda ( Pineda’s Catering Services)

ENTERTAINMENT SUPERVISOR Mr. Dominique Mateo

 EVENT BRIEF
CONTACT COORDINATOR THE MIRACLE
GENERAL TINIO, NUEVA ECIJA / 09557053798
Name of Event Building Blessing
Objective To create an outstanding and innovative programs that will make every
event experience valuable.
Theme Philippines
Client Mr. Isidro T. Pajarillaga

Day/Date/Time Sunday/August 29, 2021 /10:00 a.m.

Budget Allocation 435,000.00
Number of Guests 150 pax
Guests/Participants Family, friends, relatives and potential costumers
Venue and Location Irenea Estates Subdivision Dev’t, General Tinio, Nueva Ecija
Directional Signage Parking space, Powder Room, Medics
Set-up Assigned Setting (please refer to table setting arrangement of guests)
 PREVIOUS EVENT
EVENT CLIENT

1st Birthday Claudine G. Estuye

Teacher in BC Achievers’ Integrated School

60th birthday and 25th Angelica & Cesar B. Maducdoc

wedding anniversary Entrepreneur

Wedding Jenelyn & Jonathan M. Buen

Teachers in BC Achievers’ Integrated School

Christening & 1st Alenette & Ayell Barnal

Birthday PNP
 Letter to Client
June 2, 2021

Mr. Isidro T. Pajarillaga

Mayor in General Tinio Nueva Ecija
General Tinio, Nueva Ecija

Sir:

Thank you for contacting us about the possibility of coordinating your upcoming building blessing party. We would be
thrilled to be a part of your special day.
We have twenty years experience coordinating events and providing memorable, enjoyable and stress free events. From the
moment you become our client, we will look out for better prices on making sure every last details comes together when it is
supposed to.
We encourage you to place a deposit soon so that we may set a date for you, reserve and visit your location, and begin
planning!

Sincerely yours,

Abegail B. Maducdoc
Events Coordinator
0955-705-3798
maducdocabegail@gmail.com
 Event Timeline
Contract signing to Client
Planning and Preparations
First meeting with the suppliers August 22, 20201
Contract Signing to suppliers August 23, 20201
Meeting with the pastor/priest August 24, 20201
Visiting the place/bldg. to be blessed August 25, 20201
Final meeting with the client August 26, 20201
Final meeting with the suppliers and working August 27, 20201
committees
Ingress August 28, 20201
Egress August 29, 20201 (10am)
Post Meeting with the client August 30, 20201
 List of Suppliers
SERVICES HIGH-END
Venue Irenea Estate Subdivision Dev’t
General Tinio Nueva Ecija
Catering Pineda’s Catering Services
Video and Photographer Andy M. Paras Digital Photo
Lights and Sounds Provided by the caterer
Invitations and Souvenirs Kankan Printing Services
Florists Casa Flora
Sweets, Wines, etc. Cadydo Sweet Goods
Expense Building Tradition Kezia’s Balloon Party Needs
BUDGET-FRIENDLY
Paras Catering Services
Lacanilao Photography
Lacanilao Photography/
Invitation and Souvenirs
Hardin ni Inay
NEIT’S Kitchen
Mykaela Venice PARTY
NEEDS
July 21, 2021
Letter to Supplier
Dear Mr. Gerald Pineda
Manager
Pineda’s Catering
Peñaranda, Nueva Ecija

We, Miracle Event Corporation, choose to have your services for our client Building Blessing on Aug. 27, 2021, Sunday at 10M – 3pm
o’clock in the evening at Irenea Estates Dev’t Subdivision. We want our client to experience the best services we can offer for her. Knowing the
quality of your products, we believe that you can collaborate with us in serving our valuable client.

To personally discuss the details, you can visit our office at Brgy. Concepcion General Tinio Nueva Ecija. Also, you can reach us through CP #
09557053798 or email us at miracleventsco@yahoo.com.

We are looking forward for your favorable response.

Thank you,

Sincerely yours,

Abegail B. Maducdoc
Events Coordinator
0955-705-3798
maducdocabegail@gmail.com
 Detailed Program

TIME
10:00 – 10:30 Arrival of the Guests
10:30 – 11: 00 Holy Mass
11:00 – 11:30 Doing the traditions
11:30 – 11: 40 Cutting of Ribbon
11:40 – 12:00 Pictorials
12:00 – 12:15 Message
12:15 – 1:00 Serving of Food/Dining
1:00 – 3:30 Rest/socialization
3:30 END OF PROGRAM
 Detailed Budget
VENDOR SERVICES PARTICULARS AMOUNT TOTAL
PINEDA’S CATERING PHYSICAL SETUP AND DECORATION P 80,000
SERVICES  Lights and sounds
 LED wall for Videos and Presentations
 Projectors and Screens
 Chairs, Tables, etc.
 Tarpaulin
P 80,000
LACANILAO PHOTOGRAPHY AND VIDEOS 25,000
PHOTOGRAHPY  1 Photographer -1
Videographer
 Raw and edited pictures - Photo album
 Files and footage on flash drive
 Full edited video
25,000
CASA FLORA FLOWERS AND DECORS
 Florist 6,000
 Fresh flowers 1,200
 Artificial Flowers 5 bundles x P240 2,250
 Accessories 5 packs x P450 8,550
18,000
KEZIA’S BALLOONS MATERIALS NEEDED FOR THE BLESSING TRADITION
AND PARTY NEEDS  Balloons 750
 Candles 50 pcs x P15 150
 Ribbons 5 packs (10pcs/pack) x 165
P30
1 roll x P 165
1,065
124,065
Sub-total
 Detailed Budget
VENDOR SERVICES PARTICULARS AMOUNT TOTAL
Mykaela Venice PARTY NEEDS INVITATIONS AND SOUVENIRS
 Invitations 150 x P80 12,000
 souvenirs 150 x P180 27,000

39,000

PINEDA’S CATERING SERVICES CATERING SERVICES

 Foods 150pax x 350 52,500
 Sweets 30,000
 Wine and Beer 20,000
 Waiters (free)
 Cakes (free)

102,500

JOHN MICHAEL DELA CRUZ HOST 10,000 10,000

BISOP FIDEL DE GUZMAN CHURCH DONATION 10,000 10,000

161,500

Sub-total 141,065
Forwarded
TOTAL P 327,565
EXPENSES

CONTIGENCY FUND 15% 49,134.75

376,699.75

PROFESSIONAL FEE 15% 56,504.96

GRAND P 433,204.70
TOTAL
 Floor Plan
MALE
K MAIN STAGE

FEMALE
I Pastor/Pries
T t SOUND SYSTEM
C EMCEE
H
E S E
N W
E N
E T
T
R
C A
O
N
Sanitation

R Long Table ( good for 12 person) Long Table ( good for 12 person) Long Table ( good for 12 person)
C
Area

N
E
R E
Long Table ( good for 12 person) Long Table ( good for 12 person) Long Table ( good for 12 person)

Sanitation
Long Table ( good for 12 person) Long Table ( good for 12 person) Long Table ( good for 12 person)
X

Area
I
T Long Table ( good for 12 person) Long Table ( good for 12 person) Long Table ( good for 12 person)
 Risk, Descrepancies and Solution

POSSIBLE PROBLEMS TO BE PREVENTIVE MEASURES/POSSIBLE

ENCOUNTERED SOLUTIONS
1. Technical Glitches Sound system and other multimedia devices
should be checked twice to ensure functionally.
Extra microphones and speakers shall be
provided.
2. Traffic along the area An alternative route will be provided
3. Brownout A generator will be provided, kept and prepared
at the backstage.
4. Food shortage There will be backup caterer held behind to
satiate the inadequacies.
5. Electric fire Ensure that all electricity-generated
equipment are in good condition and are
watched over. In case of fire, there will be fire
extinguishers provided; and provide fire exits.
 Package Option
SET A SET B SET C
250 300 350
APPETIZER APPETIZER APPETIZER
 Marinated Mozzarella and  Marinated Mozzarella and Tomato  Miarinated Mozzarella and Tomato
Tomato  Fries  Fries

SOUP SOUP
SOUP  Italian chicken soup  Chicken Parm soup
 Italian chicken soup
MAIN DISH MAIN DISH
MAIN DISH  Chicken Parmigiana  Chicken Parmigiana
 Chicken Parmigiana  Fish Fillet  Fish Fillet
 Fish Fillet  Beef with broccoli  Pork Steak
 Beef with broccoli
 Braciola
 Chicken cordon blue
DESSERT
DESSERT  Affogato DESSERT
 Leche Flan  Affogato
BEVERAGE  Leche Flan
BEVERAGE  Assorted Soda
 Italian Pomegranate Soda  Iced Tea BEVERAGE
 Negroni
Sample Reception Setup
SAMPLE ENTRANCE DECOR
SAMPLE BACKDROP
INVITATIONS & SOUVENIRS
THANK YOU 