Marahuyo

Events “Book and See”

LOCATION: Mangino, Gapan City, Nueva Ecija

CONTACT NO.: 09557325228
EMAIL: marahuyoevents@gmail.com
COMPANY PROFILE
● Marahuyo Events is a full-service event management firm that
specializes in social and corporate events, fundraisers, grand openings,
conference and private events that based in Gapan City, Nueva Ecija
that was created by pairing together our passion for business and
events. We bring a fresh, unique approach to the event management
industry.
● We love details! And our commitment is to see each event through
from start to finish while keeping the goals, vision, budget and client's
needs in mind at all times. We are committed to following through on
every detail so you don't have to.
 Vision:
“to be one the biggest event management company operating in diverse
sectors and to be the first choice of every person when it comes to the
planning of their special day.”

Mission:
“To create and provide unforgettable events experience that are
beyond to their expectation.”
Service Offered

● BIRTHDAYS ● GRADUATIONS
● WEDDINGS ● SEMINARS
● WEDDING PROPOSAL ● GENDER REVEAL
● DEBUTS ● PROMENADE
● BAPTISMAL ● FUN RUN
● ANNIVERSARIES ● REUNION

“WHATEVER CELEBRATION IT MAY BE, WE CAN MAKE IT POSSIBLE”

Why works with us?

• Our company will give the best for our clients

• We assure the client’s safeness
• We provide quality services to our client
• We can budget the money that pour clients offered
• We can make our clients satisfied and grateful with
our work.
 Inventory of Suppliers
LIST OF SUPPLIERS

Services High-End Budget Friendly

Venue Casa Granja Events Venue, Inc. Three Kings Parish Center

Catering Services Cafephora Catering Services Tonton's Catering Services

Lights and Sound System TopSound Lights and Sound System Global Audio System

Florists Laura's Floral Designs CASA FLORA Flower shop

Photography/Videography Hidalgo Photography Photoserve Studio

Cake Supplier/ Sweets Cakes by Neighbors Mom's Cakeshop

 LETTER TO CLIENT
January 28, 2000

Mr. Harvey Sebastian

Mangino, Gapan, Nueva Ecija

Dear Mr. Sebastian,

Good Day!

Marahuyo Events would like to seek the opportunity to provide you a memorable and unforgettable “Wedding Proposal”.

We, Marahuyo Events, as one of the leading event planners, are organizing excellent deals for events. We assure you to provide all your
expectations and give you an extraordinary service for your wedding proposal which will lead to the realization of your dreams.

We prepare a complete package that would suit to your wants and needs. Furthermore, we would propose all the necessary decoration, venue,
foods, and other materials to complete the celebration.

For more information, you can email us at marahuyoevents@gmail.com or contact us at 09557325228. You can also the exciting services
that we offer in our Facebook Page account. And you can visit us in Gapan City, Nueva Ecija to personally discuss the details.

We guarantee that we will give you and your partner the most and unforgettable proposal in your life.

Thank you so much and God bless!

Sincerely yours,
Marinella DC. Liwag
Manager, Marahuyo Events
  CONTRACT WITH THE CLIENT
This contract is made effective as of February 6, 2021, by and between Marahuyo Events to Mr. Sebastian, following of our meeting last January 31, 2021, during
which we discussed your employee engagement and our professional’s roles in helping you plan it.

It is our understanding that you will retain us as Professional Consultant and Employee Engagement Coordinators for your employee engagement scheduled on
March 8, 2021.

Description of Services as Consultant includes:

At least 4 consultations with you via telephone/email
Assistance in budget determination and breakdown as needed
Discussion of theme
Up to 12hours of professionals in-person consultation time throughout the planning process
As the client, you will rely on us to work as many hours as maybe reasonably necessary to fulfill our obligation under this agreement.
 
CONDITIONS
I understand that our role will be that of advisor and coordinator. You will make the actual selection of service providers and I will implement those selection.
You will make payment as follows (On Cash Basis Only):
First Payment: After signing of Contract or Letter of Agreement: Down payment of 15%
Second Payment: A day or two before the planning and preparing stage starts: 80% of the remainder
Third Payment: A week or two before the day of the event: remaining balance

It is your responsibility to notify me of any changes in a timely manner. I shall not be held liable for any changes made by you or your service provider.
We will use our professional judgment when taking action in regard to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations
and/or your wishes.
In the event, a venue coordinator is on site. We will work with you as needed.
 
MARINELLA LIWAG HARVEY SEBASTIAN
Manager Client
 LETTER TO SUPPLIER
February 1,2021

Danrisse Inductivo
Owner (Cakes by Neighbor)
Gapan City, Nueva Ecija

Mr. Inductivo,
Greetings!
We, Marahuyo Events, choose to have your services for our client Wedding Proposal on March 8, 2021, Monday at 5:30 – 8:30 o’clock
in the evening at Casa Granja Ecents Place. We want our client to experience the best services we can offer for her. Knowing the quality of
your products, we believe that you can collaborate with us in serving our valuable client.

To personally discuss the details, you can visit our office at Mangino, Gapan City, Nueva Ecija. Also, you can reach us thru Phone
09557325228 or email us at marahuyoevents@gmail.com.
We are looking forward for your favorable response.

Thank you!
 
Sincerely yours,
 
Marinella DC. Liwag
Manager
Marahuyo Events
 
Event Brief
CONTACT Marinella DC. Liwag
COORDINATOR
Purok 3, Brgy. Mangino, Gapan City, Nueva Ecija
09557325228
Name of event Wedding Proposal
Objective To witness and celebrate the milestone of their relationship
Theme Garden Wedding Proposal
Client Mr. Harvey Sebastian
Day/Date / Time March 08, 2021
Budget Allocation P100,000
No. of guests 50pax
Guests/Participants Family and Friends
Venue and location: Casa Granja Events Venue, Inc.
Purok Garcia, Brgy. Sto. Cristo, Gapan
Parking Access Casa Granja’s Event Parking (with Signage)
Directional Signage Parking space, Powder Room, Medics, Guestbook, Participants
Audio Visual Projector (for SDE, Videoclip)
Set-up Assigned seating
(please refer to table seating arrangement of participants& guests)
 Detailed Program
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS
5:30-6:00PM Arrival in Three 30 minutes Event Coordinator Secure/settle the Venue
Kings Parish/  Surprise
Preparation for  Ring
Suprise  Flower
 Banner
 Balloons
 Participants
 Video/Photographer
6:01-6:10PM Wedding Proposal 10 minutes Mr. Sebastian  Balloons
 Ring
 Play Instrumental Song
 Flower
6:11-6:30PM Arrival in Casa 20 minutes Event Coordinator Secure/settle the Venue
Granja Events  Program
Place  Participants
 Video/Photographer
 Sound System
 Projector
 Usherettes
 Technical Staff
 Detailed Program
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS
6:31-6:50PM Short Program/ 20 minutes Program Host/  Program
Singing of Mr. Sounds System  Microphone
Sebastian/ Message  Play Instrumental Music
from Family and  
Friends

6:51-7:00PM Video Presentation 10 minutes Program Host/  Projector

Projector Operator/  Sound System
 

7:01-8:00PM Dinner/Picture Taking 1 hour Caterer/  Food

Sound System/  Photographer
Photographer  Play Instrumental Music
Detailed Budget Proposal
VENDOR SERVICES PARTICULARS AMOUNT TOTAL
Casa Granja Events VENUE:   P35,000.00  
Venue, Inc.  4hrs use of Venue      
 Space for reception      
 Parking lot & space freight      
 Generator      
 Projector & Screen    
 Stage    
 Air-conditioned    
 Tiffany Chairs    
 Registration Table  
 Cake Table
 Elevated Platform

  CATERING SERVICES: (Cafephora) 50pax x 350 17,500.00  

 Food: 200 pax
 Tables & chairs
 Linen, table napkins
 Skirting
 Knives
 Stage/ Set-up Decoration
 Waiter/Waitress
 Buffet Table

        52,000.00
Detailed Budget Proposal
VENDOR SERVICES PARTICULARS AMOUNT TOTAL
Photoserve Studio VIDEO/PHOTOGRAPHER:   8,000.00  
 1 Photographer
 1 Videographer
 Full edited video
 Raw & edited pictures
 Files & footage on flash drive

        8,000.00
TopSound Lights LIGHTS & SOUNDS:   5,000.00  
and Sound System  Lights for reception
 Spotlight
 Sound system
 Sound generator & electrician
 Wireless microphone

        5,000.00
Cakes by CAKE & CUPCAKES:   3,000.00  
Neighbors  1 layer Fondant Cake
with personalized Topper
 Chocolate
 2dozen Cupcake
        3,000.00
Detailed Budget Proposal
VENDOR SERVICES PARTICULARS AMOUNT TOTAL
Laura's Floral FLOWER:   5,300.00  
Designs  Bouquet Package with Tulips
 Balloons for Table Set-up

        5,300.00
Bubballfetti BALLOONS:   700.00  
 I love you Balloon
 Hanging Balloon
        700.00
Melody’s OTHER ITEMS:   1,000.00  
 Alcohol
 Sanitation Supplies
 PPE
 Signage
 
        1,000.00
TOTAL EXPENSE 75,000.00
Contingency Fund (10%) 7,500.00
  82,500.00
Professional Fees (20%) 16,500.00
GRAND TOTAL P99,000.00
 List of Sponsors and Provisions
Sponsor Name/Company Provision Monetary Value

Parent of Mr. Sebastian Engagement Ring P125,000

Mr. Christian Mangahas (friend of Emcee/Host P5,000

Client)

Cholo and Friends (Cousin of Band P10,000

Client)
 Floor Plan with Safety Features

G
A
R
D
E
N

Band
Sweets Table
 Risk and Discrepancies and
Proposed Solutions
RISK CAUSE
Running out of Food Large number of unexpected Use Contingency Fund
guests
Power Failure Technical Problem
Congested Parking Too much vehicles
Sound System Technical problem
CONTIGENCY PLAN
 Stand by Resort/Sound
System electric
generators
 Ensure the parking area
upon confirmation of
guests.
 Coordinate properly for
the estimated guest
vehicle
Back up sound system set
Budget Proposal
SERVICES AMOUNT
VENUE P 35,000.00
 4hrs. use of Venue  
 Space for reception

 Parking lot & space freight

 Generator
 Projector & Screen
 Stage
 Air-conditioned
 Tiffany Chairs
 Registration Table
 Cake Table
 Elevated Platform
CATERING SERVICES 17,500.00
 Food: 200 pax  
 Tables & chairs

 Linen, table napkins

 Skirting
 Knives
 Stage/ Set-up Decoration
 Waiter/Waitress
 Buffet Table
VIDEO/PHOTOGRAPHER 8,000.00
 1 Photographer  
 1 Videographer
 Full edited video
 Raw & edited pictures
 Files & footage on flash drive
Budget Proposal
LIGHTS & SOUNDS 5,000.00
 Lights for reception  
 Spotlight

 Sound system
 Sound generator & electrician
 Wireless microphone

CAKE & PASTRIES 3,000.00

FLOWERS 5,300.00
BALLOONS 700.00
OTHER ITEMS 1,000.00
 Alcohol  
 Sanitation Supplies
 PPE
 Signage

TOTAL P 75,000.00
Event Timeline
ACTIVTY DATE
Contract Signing to Client January 28, 2021
Planning and preparations February 1, 2021
Selection of Suppliers February 4, 2021
First meeting with Suppliers February 8, 2021
Contract signing to Suppliers February 11, 2021
Second Meeting with Suppliers February 13, 2021
1st Meeting with Working Committees February 16, 2021
Final meeting with the Client February 19, 2021
Special Permits February 25, 2021
Final Meeting with Working Committees March 1, 2021
Dry Run for Surprise March 5, 2021
Ingress March 7, 2021
Big Day March 8, 2021
Egress March 8, 2021
Post Meeting with the Client March 9, 2021
Post Meeting with Working Committees March 10, 2021
 List of Menus
LIST OF MENUS
SET A SET B SET C
250 per head 300 per head 350 per head
Appetizer: Appetizer: Appetizer:
Vegetable Salad French Fries Onion Rings
     
Soup: Soup: Soup:
Crab and Corn Soup Mushroom Soup Chicken Soup
     
Rice: Rice: Rice:
Plain Rice Plain Rice Garlic Rice
     
Main Dish: Main Dish: Main Dish:
Chicken Cordon Blue Beef Caldereta Pork Pastel de Lengua w/ Cream
Fish Fillet with Sauce Chicken Mushroom Sauce
Creamy Vegetable Mixed Vegetable w/ Seafood Smoked Baby Back Ribs
    Chicken Teriyaki
Noodle Dish: Noodle Dish:  
Pancit Bihon Spaghetti Noodle Dish:
    Carbonara
Dessert: Dessert:  
Ice Cream Fruit Salad Dessert:
    Buko Salad
Drinks: Drinks:  
Water Water Drinks:
Ice Tea Coke Water
Four Seasons
Coke
 EVENT
CONCEPT