Getting Started

DAP007 ---

(Word 2003)
 Objectives
 The Office Application Window
 Be able to start an office application
 Distinguish between various toolbars, including their location
and related commands
 Understand how to customize office toolbars and menus
 Be able to exit an office application
 Understand MS Word as an application for word processing
 The Standard and Formatting Toolbars in Word
 Identify and describe the features, toolbars, and icons of MS
Word 2003

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To Start an Office Application

On the Taskbar, click the Start button

then select All Programs then click
the Microsoft Office and then the
Microsoft Application program item
Examples of Microsoft Applications are
Word, Excel, Powerpoint etc

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Microsoft Office Word 2003
Application Window

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The Title Bar
 The Title bar identifies the application
you are running (Microsoft Word in
the example below) and the name of
the file you have open (Document 1).

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Toolbars
Toolbars contain icon button shortcuts to
selecting the command from a menu.
Usually, when you start an Office application,
the Standard and Formatting toolbars are
displayed.

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 To Select a Command from a Toolbar
 Click the button to activate the command

Word 2003 Button with Options Arrow

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 To Select a Command from a Toolbar
If a button appears faded ("greyed-out"), the command is not
available (inactive) at that point.

Word 2003 “ Greyed-out” Inactive Button

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 To Change the Display of a Toolbar
Click the Toolbar Options Chevron (at the end of either
toolbar) to display hidden buttons for both toolbars

Word 2003 Toolbar Options 9

 Show Buttons on Two Rows

The Show Buttons on two rows command displays the Standard toolbar
and the Formatting toolbars on separate rows

Buttons on Two Rows 10

Create a New Document
There are two basic types of file used in Word -
documents and document templates.
A document is a piece of work such as a letter
or a report.
A document template is a pattern for creating
new documents.
Every Word document is based on a document
template.
The template you will probably use most is
called Normal.

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 To Create a New Blank Document
Based on the Normal Template
 On the Standard toolbar, click New
 OR
 Speedy Key: Press Ctrl + N

A new document is created

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 To Create a New Blank Document
Based on the Normal Template
OR

From the File menu, select New.

New Document Task Pane 13

To Select a Document View

View Options from Drop-down Menu

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 Editing Text
Word also has several tools to assist with common
editing functions.
The Undo, Redo, and Repeat tools minimize the
effect of making mistakes.
The Symbol/Special Character dialogue box allows
you to insert characters that cannot be typed easily
using the keyboard
The automatic spelling checker highlights spelling
mistakes as soon as you type them.

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 Move the Insertion Point
The insertion point (sometimes referred to as the cursor) is
a blinking vertical black line where new text is inserted.
When you move the mouse pointer over an area where you
can type, it changes to an I-beam shape , which can be
used to control the position of the insertion point and select
existing text

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 To Move the Insertion Point Using the
Mouse
Position the I-beam mouse pointer

Click the left mouse button.

The insertion point is moved to the same position as

the I-beam.

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To Move the Insertion Point Using
Click-and-Type
 Switch to Print Layout view (for example, click Print
Layout View on the horizontal scroll bar).
 Move the insertion point over a blank area of the page.
 The insertion point will change to show you how the
text you type will be aligned

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To Move the Insertion Point Using
Click-and-Type CONTD.

This Cursor Means

Text will be left aligned

Text will be centred on the page

Text will be right aligned

Text will have a first line indent
Text will be aligned to the left of an
object (a picture or table for example)
Text will be aligned to the right of an
object

Double-click the left mouse button and start typing.

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To Move the Insertion Point Using
the Keyboard
Press To Move

 Up one line

 Down one line

 Left one character

 Right one character

Home To the beginning of the current line

End To the end of the current line

Ctrl + Home To the top of the document

Ctrl + End To the bottom of the document

To the beginning of the previous

Ctrl + 
word

Ctrl +  To the beginning of the next word

Ctrl +  To the top of the current paragraph

To the beginning of the next

Ctrl + 
paragraph

Page Up Up one screen

Page Down Down one screen

F5 Go to a specific page

Shift + F5 Go to the last edit 20

 To Scroll through a Document
Button Do This To

Click the up and down scroll arrows. Move up or down one

line.
Point to the scroll button and drag it Make large movements
to a new location. up or down. As you
drag, the page number
is shown in a
ScreenTip.
Click the grey area above or below Move up or down to a
the thumb box in the vertical scroll specific location in the
bar. document (the farther
from the button you
click, the farther you
will scroll).
Click the Browse Selector and Change the way the
choose a browse method. Browse buttons work.
Click the Browse buttons. Move up or down one
browse selection.
Click the right or left arrows on the Move across one
horizontal scroll bar. character.

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 To Select Text
 To select text with the mouse, you make use of an invisible
selection area, in the margin to the left of text (in both
Print Layout and Normal view).

The Invisible Selection Area 22

Printing a Document
 Print Preview is designed for checking
the overall layout of a document before
printing it.

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To Preview a Document
 On the Standard toolbar, click Print
Preview OR
 From the File menu, select Print
Preview
 The Print Preview toolbar is displayed
above the document.

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 To Print a Document
 Click on File
 Click Print
 Select your printer from the available
list of printer
 Click on Print

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