PROCUREMENT

Dumitru BENEA

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 INTRODUCTION
 Legislation
 Principles
 Categories
 Procedures
 Documentations

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 Legislation regarding
procurement
 World Bank
 Goods and works: Procurement within IBRD and
credits IDA (Jan. 1995, rev. Jan 1999);
 Consultancy services: selection and employing

the consultants (Jan. 1997, rev. Jan 1999).

 Romania
 Goods, works or services (GO no. 60/2001, GO
no. 461/2001, Ord. MoPF no. 1012, 1013, 1014
din 2001).
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 PRINCIPLES
 Economicity and efficiency in using the
funds – rapport quality / price;
 Equal participating conditions for all eligible
offers – free concurrence;
 Transparency of the procurement process –
publicity, equal access to all the needed
bidding documents and for information
regarding procedures and data.

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 PROCUREMENT CATEGORIES
 GOODS (office or laboratory equipment,
furniture, consumables, vehicles, publications,
agricole machineries, etc.)
 WORKS (small interior improvement, mending
some access ways, sowing, planting, watering,
etc.)
 SERVICES (consultancy, technical assistance,
renting equipments or space, transport, printing /
editing, publicity, organizing seminaries, fairs,
field trips, etc.).
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 BIDING PROCEDURE
(for Competitive Grant Schemes – GOODS and
WORKS)

 International Shopping – for each procurement

below the sum of USD 100.000
 National Shopping – for each procurement below
the sum of USD 50.000
 Shopping or Comparison of Prices – for each
procurement below the sum of USD 10.000
 Direct Contracting or Sole Sourcing – for licensed
materials, unic importer, extension of a working
contract, emergencies.
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 BIDING PROCEDURE
(for Competitive Grant Scheme – SERVICES)

 Consultant’s Qualifications – for each contract below

the sum of USD 100.000, with private companies;
 Individual consultant / advisor – for each contract
below the sum of USD 10.000;
 Single-Source Selection, Quality-Based Selection,
Selection Based on Consultant’s Qualifications – for
governmental agencies, universities and research
institutes, if there are no similar units in the private
domain.
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 STAGES OF THE BIDING PROCESS

 Establishing a small evaluation committee;

 Determining type and unities of equipment, as well as
delivery terms;
 Establishing a list of suppliers;
 Getting the information regarding the possibility of getting
the goods by phone, fax or personal;
 Registering the information in a data base (goods,
suppliers, prices, etc.)
 Getting the leaflets, brochures and price lists
 Evaluating the quality of goods, availability of delivery,
guarantee conditions, service, etc.
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 (Continuation)
 Comparing the prices for the offers which are answering
to the technical needs;
 Negotiating the prices, if they are below the market price;
 Preparing the evaluating report;
 Approving the evaluation report and contract framework
by the official authority;
 Delivering the goods;
 Obtaining the bills (invoices) for the bought goods;
 Assuring the supposed payment;
 Keeping all the documents in a “FILE”.

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