BASIC

BASICTECHNIQUES
TECHNIQUESOF OFDATA
DATA
COLLECTION
COLLECTION
(INTERVIEW)
(INTERVIEW)
Submitted by: Hafiza Faryal Maqsood
Meshal Allah Rakha
 What is an Transcript?

An interview transcript is a written record of a completed

oral interview.

The transcription process documents a conversation

between two or more people.

A written text-based document of a recorded audio gives

you more options for analyzing, storing and sharing data.
• Writing an interview transcript requires

Patience

Listening Skills

Careful Editing

• This process can be done in real-time or from an audio or video

recording.
Why Get Transcription Of Qualitative
Research Interviews?

Research is useless if its not accurate, document

preserved.

When your finding are based largely on interviews, its

important to use and maintain those interviews
appropriately.

That’s why transcribing your recorded interviews can be

a huge help to your research.
• Two things that are vital to any type of
research. Interview records may take from
• Audio recording
• Written recording
The Benefits Of Writing An Interview Transcript

Qualitative research relies less on measurable data and

statistic and more on direct sources, interviews are vital to
getting information.

You should record and preserve these interviews for the

sake of accuracy and time lines.
1. CAPTURES EACH DETAIL

Details are often missed in interviews and it may

be difficult to recall certain answers to important
interview questions.

Interview transcripts capture each detail for the

interviewer to review later.
2. Enables Others To Access The Interview

There may be more than one decision-maker involved in

the research process.

Instead of discuss an interview, you may provide others

with the interview transcript to review.

It is easy to email copies.

3. Allows The Interviewer To Focus

•Interviewers often write notes on the responses their

candidates give to questions.

•This may confuse and disrupt the active-listening process.

•An interview transcript can be reviewed later and may

take the place of notes.

•This will allow the interviewer to give the candidate their

full attention. 
4. Provides You With Direct Documentation

Having direct documentation to refer enable your

interviewer to have a detailed examination of the
events of the entire interaction.

This will improve the interviewers’ understanding of

the interaction and help them to select the correct
candidate for the organization. 
4. Saves Valuable Time

Having a digital , taped transcription of a research

interview will help to find the facts faster.

When you record an interview to transcribe later

you don’t have to worry as much taking about
exact notes by hand.
 How To Transcribe
An Interview?

There are a few different methods transcribing

interviews.
• Listen to the full recording.
• Determine how much time you’ll need.
• Select the proper tools.
• Write a draft first.
• Use short-cuts.
• Proofread your draft.
• Format the transcript.
 Listen To The Full Recording

• Some recordings can be complex. It is important

for you to analyze a recording before you choose
to use an audio-to-text converter.
Check for items like:
• The number of speakers
• The length of the recording
• Technical terminology
• Whether you will transcribe one part of the
interaction or the entire conversation
Estimate How Much Time You’ll Need

Once you decide to transcribe the interview yourself.

Assess your typing speed and the length of the recording

to calculate how long the transcription process will take.

If you are a beginner, it may take anywhere from 7-to-10

hours. Also include the time for format and time-code the
transcription. 
Select The Proper Tools

You will need a variety of • An audio player

tools to write an interview • Word processor
transcription. Some of these
• Headphones
items include:
Tools

Free transcription audio play, allows you to use hot-keys for

play/pause/rewind/fast-forward/time-coding.

Word processor to type the document.

The last tool you will need is headphones so you can listen to the
recording without distractions to transcribe the audio as accurately as
possible. 
 Write A Draft First

Start typing the

Once you are set up It may be best to
conversation you
with the necessary transcribe in short
hear into the word
tools, you can begin intervals to help you
processor without
transcribing. stay focused. 
formatting.
Use Short-cuts 

The best way to save time when transcribing is to use shortcuts

like auto-correct or auto-complete.

For example, auto-correct will fix the spelling if you accidentally

type “THNAK” instead of “THANK.”

You can also set up auto-complete on your word processor to

change “YK” to “you know” or other acronyms of your choice.  

You can use “S1” and “S2” for speaker 1 and speaker 2 and fill
in specific names later. 
Proofread Your Draft

Once you have the entire transcript drafted and the time-
codes are in place, you should replay the entire interview
and proofread your text to identify errors.

This way you can fill in blanks and add necessary details to
make the transcript easy to comprehend. 
Format The Transcript

The transcript will need to be formatted properly so it is

easy for the reader to decipher.

You will likely need to change the font, split the text into
paragraphs and add, headers, titles and page numbers. 
 ISSUES IN INTERVIEWING

1. General inconsistency

2. Bias

3. Ethnic/Cultural Considerations

4. Communicating with Deaf People

5. Interview fatigue
 Interview Fatigue

• Interview fatigue is a very real problem that could sabotage your

interviews.
• Imagine you’ve set aside a whole day for interviewing
candidates.
• Can you honestly say that the last candidate will get the same
level of attention as the first?
• This is a real flaw in many interview processes and it could
genuinely cause you to write off potentially great candidates.
 General Inconsistency

1 2 3
Scheduling Entering the room in Banging headache,
interviews at different a bad mood due to a were overtired or in a
times of the day personal issue bad mood
 Bias

Ethnicity/
Gender Age Religion
Nationality

Political Academic
Education
persuasion viewpoint
 Ethnic/Cultural Considerations

Some people do not like interviewing outside of their own

academic/social/cultural experience.

People avoid eye contact when listening or when talking.

A young person would be seen as disrespectful if they quizzed an

older person.

Some people may never take to you as an interviewer because of

their perception of your academic/social/cultural background.
 Communicating With Deaf People

The main points to remember when interviewing

anyone who has a hearing impairment are:
• Don't shout, talk slower.
• To aid lip reading, try and keep your face in what light is
available.
• Don't cover your mouth with your hands.
• Make sure hearing aids are turned on.