POLICIES AND

PROCEDURES IN
SCHOOL
PRESENTERS
Kamran Mureed
Khaliq Ul Zaman
Irfana Pirwani
Kalim Ullah Khan
 WHAT IS
POLICY?

 https://www.menti.co
m/4dj9nw89zi
 Is a course or principle of action adopted or
proposed by an organization or individual.

 Is a deliberate system of principles to guide

decisions and achieve rational outcomes.

 Is a statement of intent.

 Is a set of ideas or plans that is used as

a basis for making decisions.
 School policy is defined as the set of
established expectations for specific
behavior and norms within a school.
School policies are put in place to
guide the day-to-day functioning of
the school as well as to make it safe
and an effective place for learning to
occur.
Let’s Talk About
 The school admissions policy

 A school behavior policy

 Health related policies

 Performance management policies

 The teachers’ pay and conditions policy

 Staff discipline, conduct, capability and grievance

Policy

 School policies on e-safety, mobile phones, ICT and

social media

 Diversity policies, e.g. school policies for

transgender students, on religion, race and special

educational needs
 What is
Procedure
 Write your responses
in chat box
 is an established or official way of doing something.

 is a series of actions conducted in a certain order or

manner.

 is an established method of accomplishing a task, usually

with steps that are performed in a prescribed order.

 is a series of steps, taken together, to achieve a desired

result. It is a particular way of accomplishing something
as in a repetitive approach, process or cycle to
accomplish an end result.
 The ultimate goal of every ‘Procedure’ is to provide
the reader with a clear and easily understood plan of
action required to carry out or implement a policy.

 A well-written procedure will also help eliminate

common misunderstandings by identifying job
responsibilities and establishing boundaries for the
jobholders.

 Good procedures actually allow managers to control

events in advance and prevent the organization (and
employees) from making costly mistakes.

 You can think of a procedure as a road map where

the trip details are highlighted in order to prevent a
person from getting lost or ‘wandering’ off an
acceptable path identified by the company’s
management team.
go hand-in-hand
but are not
interchangeable
 A policy is a set of general guidelines that
outline the organization’s plan for tackling an
issue. Policies communicate the connection
between the organization’s vision and values
and its day-to-day operations.

 A procedure explains a specific action plan for

carrying out a policy. Procedures tells
employees how to deal with a situation and
when.
 DIFFERENTIATING BETWEEN
POLICIES AND PROCEDURES

 Are general in nature  Identify specific actions

 Identify company rules  Explain when to take actions

 Explain why they exist  Describe alternatives

 Tells when the rule applies  Shows emergency procedures

 Describe who it covers

 Includes warning and cautions

 Shows how the rule is enforced

 Gives examples

 Describes the consequences

 Shows how to complete forms

 Are normally written using and

 Are normally described using simple
outline format
sentences and paragraphs
 The Importance of Policies and
Procedures
 Regardless of organization’s size, developing
formal policies and procedures can make it run
much more smoothly and efficiently.

 They communicate the values and vision of the

organization, ensuring employees understand
exactly what is expected of them in certain
situations.

 Upon reading the workplace policies and

procedures, employees should clearly
understand how to approach their jobs.
 explain why
the policy
was
developed
set out list who
the aim the policy
  of the applies to
policy How to
Develop
Policies
provide a and
date when Procedures explain why
set out what is
the policy acceptable or
was unacceptable
developed or behavior policy
set out the
updated” was developed
consequences
of not
complying
with the
policy
 Schools are currently advised to have the following
policies.
Discipline policy
 School should have policy of discipline to
manage
 student behavior and
 practices used to encourage self discipline.
 Get oneself organized.
 Be on Time.
 increase the working efficiency
 Do the most priority tasks first
 ◆ Countering Bullying Behavior policy:

 The aim of the anti-bullying policy is to ensure

that pupils learn in a supportive, caring and safe
environment without fear of being bullied.

 The prevention of bullying should be an

integral part of a written Code of Behavior and
Discipline in all primary and post-primary schools.

 Monitoring areas where bullying can be expected.

Dealing with Allegations or Suspicions of
Child Abuse policy:
 Abuse and child maltreatment are "all forms
of physical and/or emotional ill-treatment,
sexual abuse, neglect or negligent treatment or
commercial or other exploitation, resulting
in actual or potential harm to the child’s
health, survival, development or dignity in
the context of a relationship of responsibility,
trust or power. (WHO, 2006)
◆ Health and Safety policy:

 Schools must have a health and safety policy

in place.
 This should be an integral part of the school’s
culture, values and performance standards.
 A health promoting school (HPS) is a school

that constantly seeks to strengthen its capacity

to promote healthy living, learning and working
conditions (WHO, 2017).
 Professional development of teachers and in-
school management personnel policy:

 Professional development policy refers to all those

activities which enhance the knowledge and skills of
teachers and in school management personals. For
examples; by workshops, trainings, seminars etc

 Teacher professional development has played a pivotal

role in the successful implementation of educational
reform in the United States. A large number of
educational scholars have argued that when teachers
acquire a deep understanding of the content knowledge
and skills through effective and on-going professional
development, teaching practices and student learning
will be improved (Ball & Cohen, 1999; Corcoran, 1995)
Relationships and Sexuality Education
policy:
 Comprehensive sexuality education is a curriculum-based
process of teaching and learning about the cognitive,
emotional, physical and social aspects of sexuality. It
aims to equip children and young people with knowledge,
skills, attitudes and values that will empower them to
realize their health, well-being and dignity; develop
respectful social and sexual relationships; consider how
their choices affect their own well-being and that of
others; and understand and ensure the protection of their
rights throughout their lives (UNESCO, 2018).
Information and Communications Technology
policy:
 School should have policy of use of information and
communication technology recourses for example:
 computer
 internet
 mobile
 radio
 television
 software
 projectors etc.
 These recourses can be used for, creating, storing,
manipulating receiving and sending information from one
place to another.
 Environmental Awareness policy:

 Environmental attitudes refer to

expressions of a set of values and feelings
of concern for the environment, and
motivation for actively participating in
environmental improvement and protection
(UNESCO-UNEP 1978).

 Environmental education helps students

understand how their decisions and actions
affect the environment.
(Meerah T and Halim L. 2010)
School policies might also include the
following policies:

◆ Pastoral care
◆ Homework
◆ Home-school-community links
◆ Pupil assessment
◆ Record-keeping
◆ Time-tabling/formation of classes
◆ Subject-choice and examination levels
◆ Textbooks
DEVELOPMENT OF SCHOOL BASED
POLICIES
Establish a policy Steering Group

• This group will priorities work, consider

draft policies, make any final revisions and
make sure all school policies are consistent
and reflect the school ethos and values.

Set up working groups

• These groups will discuss, develop and then

write the draft policies. Consider including
parents and older learners in these groups
where appropriate.
CONT…..
Use the available expertise and experience

• For e.g. if a teacher or administrator is

responsible for assessment, it makes sense to
involve them in writing the draft assessment
policy or to lead the working group tasked
with writing it.

Use examples of other schools policies

• Use example policies or policies

developed by other schools as a starting
point, but do not implement them in full.
 CONT…..
Consult with representatives
• Consult with representatives of all those
affected by the policy before publishing the
final version. Where policies are new, think
about how and when they will be introduced.

Clarity, briefness,appendices
and accessibility
• Clarity and briefness are important. Attach
appendices and refer to other policies and
guidance documents where necessary. Policies
need to be accessible to the whole community
and need to be written in language(s) that
make this possible
 WHAT MAKES A GOOD POLICY
 Informative and easy to understand
 Clear and concise

 Reviewed regularly and up to date

 Approved by a group that includes the

principal and/or senior leaders
 Consulted upon with stakeholders and,
where necessary, with legal counsel
 Approved by the governing board

 Its application in school practice is evident

 SUCCESSFUL IMPLEMENTATION
OF SCHOOL BASED POLICIES
 Effective communication system and strong
coordination between policy makers and
implementers
 Support and ownership of the policy by the
stakeholders and commitment on the part of the
implementers
 Strong administration,effective mechanism
 Policy implementation and evaluation
mechanisms
EFFECTIVE IMPLEMENTATION
 Fair and unbiased system
 Precise, accurate and clear policy
directives produce creativity and
adaptability which helps in the effective
implementation.
 Enough monitory support and incentives
 visionary leadership, strategic planning,
strong will, trained teachers, community
support, and availability of resource