ISO 14001:2015- Environmental

Management Systems
Md. Sahadat Hossain
 ISO 14001: 2015 Clause

1.Scope
2.Normative References
3.Terms and Definitions
4. Context of organization
5.Leadership
6. Planning
7.Support
8. Operation
9. Performance Evaluation
10.Improvement
 4.0 Context of Organization
4.1 Understanding the organization & its context
• Determine the External and Internal issues

External Issues
Customer
Regulation
Internal Issues Contractors
Automation
Workforce Potential
Organization Community issues
Publically Operated Treatment
to control Works
Haz.materials Land fills
Pollution control equip
Company culture
Innovation

Relevant Interested parties

Consumers
Owner/stake holders
Society Suppliers & Partners
 4.0 Context of Organization
4.1 Understanding the organization & its context
• Determine the External and Internal issues
 4.0 Context of Organization
4.2 Understanding the needs and expectations of Interested Parties

• Organization shall determine

• The interested parties that are relevant to the EMS
• Relevant needs and expectations of these parties
• Needs and expectations become its compliance obligations
 4.0 Context of Organization
4.3 Determining the scope of the EMS
• Consider the
• External and Internal issue
• Compliance obligations
• Organizational units, functions and physical boundaries
• Activities, products and services
• Authority and ability to exercise control and influence
• Documented information shall be available to interested
parties.

• The scope of the Environmental

Management System may be the whole
organization or specific identified
functions or sections of the organization. 
• The scope of the management system
should include everything under the
organization’s control or influence that
could impact on its environmental
performance. 
 5.0 Leadership
5.1 Leadership & commitment
• Leadership and commitment can be shown by:
• Aligning the environmental management system with the organisation’s
business objectives;
• Ensuring the necessary resources are available;
• Encouraging employees and other relevant interested parties to become
actively involved in improving environmental performance;
• Involving everyone in environmental decisions that affects them;
• Promoting open discussion about environmental matters.
• The organisation can improve the environmental culture, by:
• Providing clear and consistent leadership;
• Promoting formal and informal involvement of employees;
 5.0 Leadership

5.2 Policy

• 5.2.1 Establishing the Environment Policy

• Appropriate to the purpose & context of the organization
• Framework for setting objectives
• Commitment to satisfy applicable requirements
• Commitment for continual improvement.
 5.0 Leadership

5.3 Organizational roles, responsibilities, and authorities

management should ensure that the responsibilities and authorities for relevant roles are assigned an
mmunicated within the organization.
management should assign the responsibility and authority for ensuring that the environmental mana
em conforms to the requirements of this International Standard.
management should also assign the responsibility and authority for reporting on the performance of
ironmental management system, including environmental performance, to top management.
FUNCTIONS POSSIBLE ROLE IN EMS
 Purchasing Develop and implement controls for chemical / other material purchases
•Define competency requirements and job descriptions for various EMS roles
 Human Resources
•Integrate environmental management into reward, discipline and appraisal systems
 Maintenance Implement a preventive maintenance program for key equipment
•Track data on environmental management costs
 Finance •Prepare budgets for environmental management program
•Evaluate the economic feasibility of environmental projects
•Consider the environmental impacts of new or modified products and processes
Engineering
•Identify pollution prevention opportunities
•Communicate the importance of EMS throughout the organization
 Top Management •Provide necessary resources
•Track and review EMS performance
•Provide first-hand knowledge of environmental aspects of their operations
Line Workers
•Support training for new employees
 6.0 Planning

6.1 Actions to address risks & opportunities

General: “determine the risks and opportunities that need to be addressed

ons to address these risks and opportunities, and
w to
—integrate and implement these actions into the EMS processes
—evaluate the effectiveness of these actions.”
 6.0 Planning
6.1 Actions to
address risks &
opportunities
6.1.2
Environmental
Aspects

•Determine Environmental Aspects and impacts

considering
•Change, Planned or New developments, New or modified
activities, products and services
•Abnormal conditions and reasonably foreseeable
emergency situations
 6.0 Planning
6.1.3 Compliance
Obligations

Determine and have access to compliance

obligations

Determine how these apply to organization

Use this for Continual improvements

 6.0 Planning

6.1.4 Planning Actions

6.0 Planning
 6.0 Planning
6.2 Environment
objectives and planning
to achieve them
6.2.1 Environment
objectives

The
organi
zation
Consis
shall
tent
establi
with
sh
SMAR
the
Enviro
T
enviro
nment
Objecti
nment
Take
objecti
ves
policy
into
ves at
accoun
relevan
Releva
tt
nt to
applica
functio
confor
ble
Comm
ns,
mity of
require
unicate
levels
produc
ments
d,
andand
ts and
Update
proces
the
d as
ses.
 6.0 Planning
6.2 Environment
objectives and planning
to achieve them
6.2.2 Planning to achieve
them

• —what will be done

When planning how to achieve its • —what resources will be required
Environment objectives, the • —who will be responsible
organization shall determine • —when it will be completed
• —how the results will be evaluated
 6.0 Planning
6.2 Environment
objectives and planning
to achieve them

• Some Examples of Objectives

• Reduce electricity use by 10%   Target
date  March 2025
• Reduce natural gas use by 10%  Target
date March 2025
• Eliminate the use of CFC’s by March
2025
• Reduce use of high-VOC paints by 25%
in 2025
• Reduce chrome wastes in the plating
area by 50% in 2025
• Zero permit limit violations by March
2025
• Train 100% of employees to improve
employee awareness of environmental
issues by end of year
 6.0 Planning
Overall Planning Process
 7.0 Support
All about
the
execution
7.1
of Resources
the
plans and
processes
The
that
organization
enable an
should
organizati
provide
on to the
resources
meet its human resources
needed
EMS for the
establishment, • specialized skills and knowledge
implementatio
n, natural resources,
maintenance
and continual infrastructure
improvement
of the • buildings, equipment,
environmental underground tanks, and
management drainage system),
technology,
system.
financial resources
 7.0 Support
7.2
Competence

ASSES

DETERMINE
TRAIN

EVALUAT
E

identify the knowledge and skills necessary to

achieve environmental objectives (i.e.,
training needs analysis);
implement training to provide the
appropriate knowledge and skills; and
ensure that employees doing work that may
have a significant impact on the environment
are competent.
 7.0 Support
7.2
Competence

Training Requirements within an IS0 14001 EMS

 7.0 Support
7.3 Awareness

The organization must ensure that persons doing work under

the organization’s control are aware of the environmental
policy, the significant environmental aspects and related actual
or potential environmental impacts associated with their work.

Environmental Policy

Significant aspect & Impact

Contribution to the effectiveness of EMS

Consequences of Non compliance

 7.0 Support
7.4
Communicati
ons

1. Internal Communications
2. External Communications
Examples of internal communications include:
• Communicating environmental objectives and targets to
employees.
• Raising awareness of environmental issues to employees.
• Communicating the environmental policy to employees.
• Advising of nonconformance to relevant departmental
heads.
• Reporting incidents arising from abnormal or emergency
operation to senior management.
Examples of external communications include:
• Dealing with environmental complaints or proactively
inviting such stakeholders, or ‘green’ pressure groups to
the site.
• Responding to media inquiries, especially in the event of
an incident.
 7.0 Support
7.5
Documented
Information
 Documented information required by this international standard
 Documented information determined by the organization as being
necessary for the effectiveness of the EMS
 Control of Documented Information
 7.0 Support
7.5
Documented
Information

7.5.1 General

• The organization’s environmental management system must

include documented information required by ISO
14001:2015 standards and also those determined by the
organization as being necessary for the effectiveness of the
environmental management system.
7.5.2 Creating and updating

• When creating and updating documented information, the

organization must ensure appropriate identification and
description (e.g. a title, date, author, or reference number)
and format (e.g. language, software version, graphics) and
media (e.g. paper, electronic); It must also ensure
appropriate
7.5.3 Controlreview and approval
of documented for suitability and
information
adequacy. 
• distribution, access, retrieval, and use;
• storage and preservation, including preservation of legibility;
• control of changes (e.g. version control);
• retention and disposition.
8.1 8.0 Operation
Operational
Planning &
Control
Establish Operating Criteria
Implement controls based on
the operating
“Ensure criteria.
that outsourced
processes are controlled or
•influenced.
Define the extent of control required.
 8.1 8.0 Operation
Operational
Planning &
Control
Establish Operating Criteria
Implement controls based on
the operating
“Ensure criteria.
that outsourced
processes are controlled or
•influenced.
Define the extent of control required.

Consistent with Life cycle perspective, organization shall

• Establish controls as appropriate in the design and development

phase considering each life cycle stage
• Determine its environmental requirement during procurement of
products or

services

• Communicate its Environmental requirement to

external providers including contractors
• Consider the need to provide info about potential
8.1 8.0 Operation
Operational
Planning &
Control

LCA Examples of operational control procedures

1. Waste management
2. Packaging waste
3. Contractors coming on site
4. Suppliers
5. Bunding inspection
6. Pipework inspection
7. Monitoring for compliance with site
licenses
7. Future/Planned work
8. Construction work
9. Demolition work
10. Housekeeping
 8.1 8.0 Operation
Operational
Planning &
Control
Example:

Significant Environmental Aspects Example of controls  (Considering a

Processes
(Considering a Life cycle Perspectives) Life cycle Perspectives)

•Management: Purchasing policy,
•Timber sourcing custody chain certificates, procedures
Timber milling and sawing
•General energy use (petrol & electricity) and policies
line
•Temperature controlled storage (electricity) •Operational: Process flow charts,
•Input – raw timber and
•Machine coolant use and disposal work instructions, signage, training,
energy
•Chemical use and disposal for wood inspections
•Output – finished timber,
treatment •Equipment: Automation, designated
cut to specification
•Offcut and sawdust collection/ storage storage areas, spill kits, metering, drain
coding

Design office •Management: Purchasing policy,

•Input – paper, inks, IT procedures, and policies
•Procurement (Inks/paper/IT Equipment)
equipment, energy, •Operational: Process flow charts
•Energy use (Electricity)
customer specification Training, IT procedures, draft reviews
•Energy use (Gas – for space heating)
•Output – design drawings •Equipment: Default settings on
and support material printers, IT equipment, metering
8.2 8.0 Operation
Emergency
Preparedness
and Response
Identify Emegency situations

Respond to actual emergencies

Take action to prevent or mitigate
the consequences of emergency
situations
Periodically test
Periodically review and revise
processes after occurrence of
emergency
Provide infosituations
and training to
Interested parties and persons
working under its behalf.
8.2 8.0 Operation
Emergency
Preparedness
and Response

• Key aspects
• Identifying critical assets – usually major items of plant
• Defining the disaster team and describing responsibilities
• Emergency services – how to contact them
• Enforcement agencies – how to contact them
• Listing communications – including out-of-hours phone numbers
• Holding regular exercises – to test the system
• Setting up a media response team – details of who is responsible for contacting
the media
8.2 8.0 Operation
Emergency
Preparedness
and Response
Steps to set up Emergency Plan
9.1 9.0 Performance Evaluation
Monitoring,
measurement,
analysis &
evaluation
• 9.1.1. General : The organization must monitor, measure, analyze and evaluate its
environmental performance.
• the timing of monitoring and measurement is coordinated with the need for
analysis and evaluation results;
• the results of monitoring and measurement are reliable, reproducible and
traceable;
• the analysis and evaluation are reliable and reproducible and enable the
organization to report trends

• 9.1.2. Evaluation of compliance

• —Determine frequency
• —Evaluate and take actions
• —Maintain knowledge and understanding of its compliance status
 9.0 Performance Evaluation
9.2 Internal Audit

▪ Conduct Internal audits on regular

intervals
▪ Define audit scope & criteria for each audit
 9.0 Performance Evaluation
9.3 Management
Review

▪ Management review inputs

▪ Management review
outputs
The management review must include  information on the organization’s
environmental performance, including trends in
•  nonconformity and corrective actions;
• monitoring and measurement results;
• fulfillment of its compliance obligations; 
• audit results; 
 10 Improvement
10.1 General

The organization must determine opportunities for

improvement and implement  necessary actions to
achieve the intended outcomes of its environmental
management system
Factor influencing improvement includes:
• Top management commitment to environmental management – setting an
environmental vision or corporate policy
• Total involvement of employees – “green” teams are being set up to tackle
environmental problems
• Training – employees to be trained in skills that are required to fulfill their
environmental responsibilities and achieve their environmental goals
• Green products/process design – designing production processes and products
in such a way that the design has a minimal adverse impact on the environment
• Supplier management – environmental performance used as one of the criteria
when choosing a supplier
• Measurement – objective measurements established to gauge the level of
environmental performance
• Information management – environmental information must satisfy four main
criteria, i.e. timelines, accessibility, accuracy, and relevance.
 10 Improvement
10.1 General

The external factors influencing EMS

improvement
• opinions and conclusions of interested parties
regarding environmental performance
together with complaints from the community
• pressure from the competition
• market requirements and customer complaints
• legal requirements on environmental
protection
• the possibility of obtaining partial or full non-
returnable financial support or subsidies for
the EMS improvement
• new legal requirements that come into force
• requirements of administration units
• requirements of certifying bodies
10.2 10 Improvement
Nonconformity
and corrective
action

Organization will need a process to ensure that:

• problems including nonconformities are investigated;

• root causes are identified;
• corrective actions are identified and implemented; and,
• corrective actions are tracked and documented.
10.2 10 Improvement
Nonconformity
and corrective
action

• Minor nonconformities
• a minor deficiency that does not seriously affect the efficiency of the EMS.
• Organization has a process and procedures, but it is discovered during the audit
that one person is not using this correctly or at all.
• Organization keeps maintenance records to prove machinery is maintained. This
is generally done, but one or two instances have been missed.
• A procedure exists, but is not found to be accurate and needs an amendment to
ensure the process can be followed accurately.

• Major nonconformities
• a major deficiency that seriously impairs the effectiveness of the EMS).
• The organization has failed to comply with or implement a clause of ISO
14001:2015.
• There is no evidence, or evidence is not substantial enough, of corrective action.
• Procedures are missing.
 10 Improvement
10.3 Continual
Improvement

Organization will need a process to ensure that:

• problems including nonconformities are investigated;

• root causes are identified;
• corrective actions are identified and implemented; and,
• corrective actions are tracked and documented.
Mandatory documents and records

—Scope of the EMS (clause 4.3)

—Environmental policy (clause 5.2)

—Risk and opportunities to be addressed

and processes needed (clause 6.1.1)
—Criteria for evaluation of significant
environmental aspects (clause 6.1.2)
—Environmental aspects with associated
environmental impacts (clause 6.1.2)
—Significant environmental aspects
(clause 6.1.2)
—Environmental objectives and plans for
achieving them (clause 6.2)

—Operational control (clause 8.1)

—Emergency preparedness and response

(clause 8.2)
Mandatory documents and records

—Compliance obligations record (clause

6.1.3)
—Records of training, skills, experience
and qualifications (clause 7.2)

—Evidence of communication (clause 7.4)

—Monitoring and measurement results

(clause 9.1.1)

—Internal audit program (clause 9.2)

—Results of internal audits (clause 9.2)

—Results of the management review

(clause 9.3)
—Results of corrective actions (clause
10.1)
 THANK YOU
shawpanesrm@yahoo.co.uk
• The International Organization for Standardization (ISO) is a worldwide federation of national
standards bodies from more than 145 countries, one from each country. ISO is a non-
governmental organization established in 1947 and based in Geneva, Switzerland. Its
mission is to promote the development of standardization and related activities in the world
with a view to facilitating the international exchange of goods and services, and to developing
cooperation in the spheres of intellectual, scientific, technological and economic activity.
ISO's work results in international agreements which are published as International Standards
and other types of ISO documents.

• The three primary governance groups of ISO are:

• The ISO General Assembly, which is the annual meeting of all ISO members, and its agenda
typically includes actions relating to the review of the ISO annual report, approval of ISO’s
multi-year strategic plan, and ISO’s finances.
• The ISO Council, which meets twice a year and is responsible for the development of ISO’s
multi-year strategic plan, the development of the ISO annual budget, ISO’s relations with
other external organizations, and other political/strategic decisions and the general
operations of ISO.   The ISO Council consists of the principal officers of ISO and eighteen
elected member bodies, including ANSI for the USA.
• The ISO Technical Management Board (ISO/TMB), which meets three times each year and
reports to and advises the ISO Council on all matters concerning the organization,
 Management System
• A management system is the framework of
processes and procedures used to ensure that an
organization can fulfill all tasks required to achieve
its objectives. It is based on a PDCA cycle, and
includes accountability, auditing tools, and
corrective actions that create a culture of
improvement.
• An environmental management system enables
organizations to improve their environmental
performance through a process of improvement.
 Why Environmental Systems?
Customer expectations
Waste and cost reduction
Pollution prevention
Regulatory compliance
Interested parties
High-quality workforce
Risk reduction
Credit organizations
Insurance companies
Lobby groups
Supply chain requirement
 Why Environmental Systems?
1. Regulatory Compliance
1. Preventing environmental contamination
2. Emissions reduction and control
3. Responding to incidents and emergencies
4. Measurement and reporting emission levels
5. Records
2. Due Diligence
1. Equipment design
2. Training and adequate resources
3. Conduct compliance reviews & respond to issues
4. Identify potential problems
5. Determine cause and remedy problems
3. Cost Reduction
1. Reduction in incidents
2. More efficient response to incidents
3. Reduced costs of compliance with regulations
4. Reduced insurance premiums
5. Energy & water conservation efforts
6. Waste reduction
4. Responsible Corporate Citizenship
1. Giving employees and the environment priority
2. Using EMS for positive competitive advantage
3. Measuring performance for improvement
4. Add shareholder value
 Management Systems
• ISO 14001 and other management standards
are based on PDCA Cycle:
– Planning
– Executing
– Monitoring & Controlling
– Continual Improvement
 What does ISO 14001 do?
• The overall aim is to support environmental
protection and to prevent pollution
• Provides a framework for managing
environmental aspects and impacts, and for
delivering continual improvement in
environmental performance
• The system is used to develop, implement and
manage your environmental policy, objectives
and targets
 Benefits of ISO 14001
• Minimize consumption of energy and materials
• Reduce cost of waste management and energy
use
• Improves efficiency and decreases the cost of
running your business
• Meet legal obligations to win stakeholder and
customer trust
• Improved corporate image
 EMS Scope of Application
• Specifies requirements for EMS
• Implementation of environmental policy,
objectives and targets
• Environmental aspects that can be controlled and
influenced
• No specific environmental performance criteria
• Environmental requirements depend upon policy,
activities, products, location, and operating
conditions
 EMS Scope of Application
• Management standard, not a product
standard
• Does not prescribe performance levels
• Provides a systematic approach to the
management of environmental obligations
• Allows organizations to establish, achieve and
control whatever level of environmental
performance they set for themselves
ISO 14001 Family of Standards & Guideline

Foundation Documents Supporting Documents

 ISO 14001 - Standard ISO 14020 - Labelling
ISO 14004 - Guidelines ISO 14030 - Performance
ISO 14040 - Life Cycle
ISO 14050 - Vocabulary
ISO 14062 - Design
ISO 19011 - Auditing ISO 14063 - Communication
Components of ISO 14001
CI Model