For ad hoc print and mail consolidation

Receive, print and mail in one click!

On average, mail volume has declined
by 20% worldwide, over a period
of 5 years.*  

*Source: PwC, 2013

Print facilities are • There has been a decrease in print
in the past few years.
looking to increase • Digitization has gained considerable
their print volumes ground.
• Print facilities need to find new
sources of revenue.
• This means diversifying, looking for
more customers and revisiting
existing ones.
 • There are a multitude of smaller
Ad hoc mail is an mail merge jobs and one-offs
untapped happening everywhere in most
organizations.
opportunity for • Each one requires manual handling,
print facilities printing of envelopes, envelope
stuffing, postage...
• They are costly in supplies, labour
and postage.
• They are not outsourced like bigger
batches of recurring printing. 
• They represent an opportunity to
revisit present customers 
What is ad hoc mail?

Small batches of mailed merged and

one-off letters or other documents
destined to the mail.

Printed in departments, services, remote

offices, branches, i.e.: not centrally.
It is handled completely manually.
What is ad hoc mail?

There is a variety of examples from legal and financial letters to

promotional letters:

Promotions Quotes Certificates Collection letters Business letters

Welcome letters Dispute letters Contracts Credit letters Reminders

 • Letterheads, envelopes and labels
The hidden cost of need to be kept in inventory,
ad hoc mail for the stocked, updated and fed into
printers
average business
• Administrative staff spend hours
weekly on printing one-offs and mail
merge, addressing, stuffing and
mailing the envelopes. 

All that is on top and separate

from recurring batches of
high-volume transactional mail.
Where to start?
Diversify by looking into consolidating ad hoc mail
But it’s not that simple!
Receiving ad hoc • The same amount of processing is
involved for producing big print jobs
print and mail and smaller ones.
orders can be • These processing costs are
difficult shrinking profit margins.
• Small ad hoc mail jobs just don’t
seem worth the effort.
Receiving ad hoc • Too much manual handling and
processing
print and mail
• Last-minute orders
orders can be • Different types of media like FTP,
difficult USB flash drive, CD-ROM, email
• Time-consuming back-and-forth
with customers
The Simplify and automate the submission,
consolidation and processing of ad
Solution hoc mail.
OL Connect Send allows your customers to:

Print as usual. Simply select the

virtual printer driver.
OL Connect Send solution allows your customers to:

Access a simple and intuitive Web

interface at any time.

Choose their options: Preview documents

• Letterhead before sending them.
• Insert
• Envelope format
• Window placement
• etc.

Gain full autonomy.

 Receive, print and mail in one click!

PREVIEW

The customer prints The customer The print job is sent

The print room The job is processed and The printed
as usual. previews and selects securely online.
operator receives the printed automatically based material is
the options.
job, makes the on a pre-established inserted into
appropriate automated workflow. envelopes and
production decisions mailed.
and initiates the
printing.
 • Consolidate incoming jobs
With • Receive pre-approved documents
OL Connect • Optimize all mailing tasks
• Benefit from postal discounts
you can:

PRINT
Automate across departments
Take it one step further and remove silos

5 6

Consolidate ad hoc mail with

your existing transactional print
and mail operations
ERP
The job is
The printed
processed and
material is
1 2 3 4
printed
inserted into
automatically
envelopes and
based on a pre-
established
mailed.
JOB 1 JOB 1
PREVIEW JOB
JOB 1 2 JOB
JOB 1 2 automated
PRINT JOB 2 JOB 2
workflow.
With OL Connect you can:

Communicate with your customers in real time each

step of the way.

ORDER CONFIRMATION ORDER DELIVERY

PROCESSING STATUS
CUSTOMERS
  Secure transmission
 No log in
 No training required
 Plug-and-play
Your end-user  No changes to the way they work
 Preview and job options
can count on:  Submit print jobs 24/7
  Short implementation times
 A flexible price structure
 Personalized assistance
 User-friendly software
 Customers who don’t need technical help
You can count on:
 • Over 25 years experience in the printing
industry.
• Installed base of over 15,000 customers and
Why choose OL ? •
partnerships with leading printer manufacturers.
Thorough knowledge of printing technologies
combined with new Web technologies.
• OL products helped usher in the era of digital
printing.
• Offices around the world to provide effective
support in a timely manner.
Receive, print and mail in one click!

olconnect.com/ad-hoc-mail-consolidation/