School Facilities 301

JUNIOR LEVEL PRESENTATION

Charley Branham, Ed. S.
Assistant Superintendent, Troy R3 Schools
Executive Director, MSPMA

 $86.1 million new construction

 6 new schools & campuses
 5 building additions
 Remodeling / Retrofitting of schools for 21 years
 Retiring June 30, 2018
School Facilities 301

 History of School Planning : Who should lead the planning?

 Maintaining Your School Buildings
 How to Conduct: Facility Assessments, Inspections, & Evaluation
 Planning a New Building Project: Control Costs
History of School Planning- 1921

 1921- 3 Concerned Educators: Challman, McDermott, & Wood

 Reasonable standards for “school plant” planning
 Economy of Expenditure
 Dignity of Design
 Utility of Space
 Healthful Conditions
 Safety of Human Life
 1922 - National Council of Schoolhouse Construction
(Council of Educational Facility Planners)
1940 - Crow Island School (Winnetka, IL)
Served as a model for school design post WWII
Crow Island School

Objective was to create a significant example of modern architecture that was

simultaneously supportive of the learning process.
 Curriculum was :
 Continuous to ensure mastery of basic skills
 Attention to social development
 Included activity – based and experientially based learning
Open Floor Plan Design
School Planning Progress:
Open Floor Plans

 Mid 1960”s – 1970’s

 “Open Floor Plan” influenced thousands of schools.
 Large, open, flexible spaces
 Team teaching
 Small group and individualized instruction
Open Floor Plan - Reactions

 Controversial results, Immediately

 Complaints of noise and distractions
 Permanent walls were installed
 Traditional teaching methods were reasserted
Early School Planning vs Open Floor Plans

 Crow Island School  Open Floor Plan

 Continuous to ensure mastery of basic skills  Large, open, flexible spaces
 Attention to social development  Team teaching

 Included activity – based and experientially

 Small group and individualized instruction
based learning
What / Who should drive school building
design?

 Curriculum & Learning Process  Designers

 Teachers  Architects
 Administration  Engineers
 Students
 School Community
 School Design
• School communities, School
Leaders, and Professionals
should work together
• Curriculum and Learning
Activities are the primary
focus of school design.
Facility Planning
ASSESSMENTS, INSPECTIONS, & EVALUATIONS
Inspect and Evaluate

• Physical Inspection
• History of Maintenance
• Operational Data
• Input from Staff
• Maintenance
• Custodians
• Teachers
• Administrations
• Contractors
Facility Assessment / Evaluation

 Building Envelope  Classrooms

 Mechanical Systems  Building Entry & Corridors
 Water Service  Administration / Staff Areas
 Electrical Service  Science Labs
 Fire Systems  Restrooms
 Safety Systems  Cafeteria /Kitchen
 ADA Accommodations  Property (site) & Grounds
 Misc. Spaces
Staff + Contractor

 Contractor includes Maintenance Staff for PM assistance.

 You get PM by skilled person and your staff learns. As well
your staff can provide historical info. to contractor which

saves time and $.

School Name: Cuivre Park Elementary
Building Program Space

Total Sufficient/
  # Sq. Ft Comments
Sq.Ft Insufficient
 
Classroom 30 790 23700 S

5 rooms = 400 ft. sq. each

Resource Room 9 468 4200 S 4 rooms = 555 ft. sq. each

 
P.E. 1 6000 6000 S

Music utilizes the stage area.

Music 1 1000 1000 S

 
Art 1 1000 1000 S

 
Kitchen 1     S

Cafeteria serves before/after childcare.

Cafeteria 1 3300 3300 S

Counselor and 1 School-Based Social worker.

Guidance 2 150 300 S

 
Computer Lab 1 900 900 S

 
Library Media 1 2683 2683 S

 
Total
Building Capacity # Ratio  
Stud.
 
Classrooms 30 25 750 S

 
Deficiencies        
School Name: Hawk Point Elementary
Building Program Space

Total Sufficient/
  # Sq. Ft Comments
Sq.Ft Insufficient

3 classrooms are smaller

Classroom 6 690 4130 S 3 classrooms are 720 +
Special services are not delivered
Resource Room 1 200 200 S at HP. Students travel to Troy, MO.
 
P.E. 1 3500 3500 S
Music is in renovated space on the stage
Music 1 600 600 S of the previous multi- purpose room.

Art shares the cafeteria space outside of lunch

Art 1 1140 1140 S sessions.

Preparation area needs updated and proper

ventilation. Study is currently underway.
Kitchen 1 520 520 S

Lunch area doubles with Art and other large

Cafeteria 1 1140 1140 S space for the school.

Counselor is .5 FTE
Guidance 1 100 100 S
Lab is sufficient, but small.
Computer Lab 1 550 550 S
Library is on second floor. This makes it
Library Media 1 1000 1000 S difficult to access for some.
 
Total
Building Capacity # Ratio  
Stud.

 
Classrooms 6 25 150 S
Classroom size is small.
Deficiencies        
Planning a New Building
HOW TO CONTROL YOUR COSTS
Location and Facilities
3 – 4 years

Land Utilities Roadways - Access

• New or Current Property • Water • Mo DOT
• What region of the district • Sewer • County
• Geo Technical Information • Electric • City
 Bore and Study • Communication
 Guess and Gamble
Construction Costs
3 year – Get an Idea

 Regional new construction costs

 General Contractor Costs (range)
 Land Excavation
 A & E (architect and engineer fees)
 FFE (furniture, fixtures, and equipment)
 Utility Costs
Construction Costs : Sources
3 – 2 - 1years

 RS Means Data
 Architect Estimates
 Contractor Estimates
 Contractor Conversations
Architect Contact
3 years

 Place them on notice with general information

 Grade level , student count, & your ideas
 Visit other school buildings or share what you’ve seen and liked
 P.O.E. (Post Occupancy Evaluation)
 Goals, Objectives, Desires
 Prioritize “needs” & “wants”
 Share teaching styles & learning activities
 Keep design adaptable for the future
Construction Costs
2 – 1 years

 Regional Project Costs

 Excavation, Electrical, HVAC, Flooring, Roofing, Masonry, etc.
 New cost items as per district discussions
 Architect Estimates
 Contractor Estimates
 Contractor Conversations
 RS Means Data
Planning w/ Architect
1 year – last month

 Regular meetings & Constant contact

 Architect share current design & status
 Supt. / Planners share “Needs” & “Goals”
 Architect share current design & status
 Supt. call others (superintendents)
 Search for options & information
 Meet w / Architect often
 Architect share updates in plans and costs
 Supt. question costs and options
Planning w/ Architects & Engineers
10 months – 1 month

 Meet and communicate regularly

 Discuss Mechanical Systems & Options
 HVAC
 Electrical – Lighting & Control
 Data & Communication Systems
 Coordinate w/ Electrical Companies and Telecommunication providers
 Discuss Cost Estimates and Options
 Ask about other recent projects
Owner & Architect
Finishes and Cost Items
6 months – 1 month
 Consider: Ask Questions and Examples
 Exterior walls: Masonry , Metal, EIFS
 Floor Finishes: Tile, Ceramic, Polished Concrete, Epoxy, Carpet, Terrazzo
 Roof: Metal, EPDM, TPO, PVC, Modified Bitumen, Built- up
 Lighting styles: Florescent or LED
 Controls: Dimmers, Occupancy, Switched
 Storage: Casework or Closets
 Technology Costs
 Wall coverings: Paint, Vinyl, Metal, Masonry, Lockers
Allowances & Contingency Funds

 Architects like Contingency Funds on a %

 I prefer $0 contingency for control purposes
 Allowances guarantee unit costs at bid date
 Rock fill / ton
 Rock removal
 Floor slab Moisture Mitigation
 Concrete mixture, Slab finish, HVAC coordination
Bid Advertisement

 Local News Articles

 Information to Parents
 Contact General Contractors & Subcontractors
 Ask how busy they are
 Ask about the quality of the plans and specifications
 Ask about concerns
 Call and Discuss constantly with Architects
 Architects & Engineers can issue addendums to clarify
Missouri School Plant Managers Association
(MSPMA)
WWW.MSPMA.COM 636-775-9101

MSPMA Provides:
 Training for your maintenance and custodial leaders
 Annual Conference - Branson
 Summer Regional Workshops
 Facility Managers’ Core Certification – 7 varied modules over 2 ½ yrs.
 Professional forum for learning through socialization
 Support and Problem Solving Solutions for members
 Network of members throughout the Missouri and Midwest US
Maintaining School
Facilities
Learning Environment

Bad - Dated Good - Modern

Benefits of Proper Facility Maintenance
“An Ounce of Prevention is worth a Pound of Cure”
 Learning & Teaching Environment is Better
 Controllable lighting – Comfortable Temperature – Quiet Classroom
 Morale and Climate is Better
 Students Attentive – Teachers in Better Moods – Parents Supportive
 School is Cleaner & Safer
 Attendance Higher – Focus on Teaching & Learning
 SAVE $$$$ -Equipment lifespan, Utility efficiency, Repair Costs
 Avoid Breakdowns & Unnecessary Breakdowns / Interruptions
Types of Maintenance
Missouri School Plant Managers Association
(MSPMA)
WWW.MSPMA.COM 636-775-9101
MSPMA Provides:
 Training for your maintenance and custodial leaders
 Annual Conference - Branson
 DESE Summer Regional Workshops
 Facility Managers’ Core Certification – 7 varied modules over 2 ½ yrs.
 Professional forum for learning through socialization
 Support and Problem Solving Solutions for members
 Network of members throughout the Missouri and Midwest US