Appcom1-9 (Written Communication) - PJJ

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REVIEW
1. Article review : summary section + review section
• Summary section
 Use indirect speech
 According to the author,….. / In this article, Chin stated that ….
• Review section
 Support with tangible examples
 Use different sources from the ones used by the author
• Remedial
REVIEW
2. Speech mid-exam
• Grammar  read more, listen more, study TOEFL
• Pronunciation  use app (ttsreader.com)
• Non-verbal  smile, intonation & hand gesture
3. Vocabulary project

LAB WORK

PRACTICAL WRITTEN
COMMUNICATION
SINTA DEWI RATNAWATI

LESSON OBJECTIVES
• Report writing
• Email writing
• Grammar review & practice
• Pair assignment: writing a report & emailing it

REPORT WRITING CHARACTERISTICS
• Straightforward
• Formal language
• Coherent & easy to follow
• Clear structure with subheadings (numbers and bullets if

necessary)
REPORT STRUCTURE
• Title
• Introduction  general overview
• Details / findings  detail information
• Conclusion
• Recommendation (optional)

SALES REPORT 2019
Introduction
This report shows the sales trends for the last financial year.
Details
At the start of the year, there was a steady drop in sales. However, there was a sharp
increase in March due to the introduction of a new pricing policy. This condition
continued to rise steadily in April and May.
The summer sales campaign was very successful, resulting in a dramatic increase in
sales during August. This trend continued until the end of the year.
Conclusion and recommendation
Overall, this was a very successful year for us. Compared with last year, sales were
much higher. As a recommendation, to ensure our policy is competitive, we need to
invest in further sales campaigns next year.
USE FORMAL LANGUAGE
• Avoid word contractions
X
• I’m  I am
• Don’t  Do not
• We’ve  we have
• I’d like  I would like
• Avoid using ‘you’

IMPROVE COHERENCE:
USE TRANSITION SIGNALS
A. The diet of the earliest humans, although simple,
contained all the things that nutritionists say are best to
eat. Moreover, according to scientists, emulating primitive
diets would improve modern health.
B. Because hunter-gatherer societies do not grow and store
crops, there are bound to be times of short supply.
To survive such occasions, humans can build up a cushion
of fat. When there are no shortages, fat continues to
build, creating its own health problems.
LISTING SIGNALS
There are several different ways to organise a paragraph.

The first is to follow a structure where you make a main
point, develop it with an explanation and then illustrate it
with an example. The second is to list separate points that
connect to the main idea stated in the topic paragraph. The
third is the compare and contrast paragraph in which you
examine the relationship between two different ideas.

FUNCTION SIGNAL WORDS
Listing first, second, furthermore, moreover, finally
Addition in addition, furthermore, moreover
Cause because, because of, since, due to,
to as, for
Result therefore, as a result, consequently, accordingly
Contrast while, whereas, on the other hand,
hand but
unlike
, however
Concession despite,
but, however,
although,
despite,
evenalthough,
though, yet
even though
Purpose so, so as to, to, in order to
Time when, before, while, during
Similarity Like, similarly
Choices Otherwise, or
PRACTICE: TRANSITION SIGNALS
Do exercises in class page
1. https://www.englishgrammar.org/sentence-connectors-exercise-2/
2. https://docs.google.com/forms/d/e/1FAIpQLSc0pnrUqEYMa6fYZDkgiF4sA0HfgINrdy5brBMIHRf62x0LyQ/vi
ewform?usp=pp_url

QUESTIONS PHOTO SESSION

EMAIL EXAMPLE
To : prof.jenkins@illinois.edu
From : sillyname@yahoo.com
Subject : Hey

can u tell me how to do number 4 on the problem set. i no u
went over it in class but i have had a VERY LONG week tests lol..
ha ha ha and i lost my notes. pleeease help
Stu

FORMAL EMAIL
CHARACTERISTICS
• Not as straightforward as a report

• Specific expressions
• Formal language but conversational
• Avoid too many word contractions
• Clear structure

To : prof.jenkins@illinois.edu  recipient’s email address
From : steward.dan@gmail.com  proper email address
Subject : Asking for explanation  email subject

Dear Prof. Jenkins,  greeting
I am writing to ask you about problem set number 4.  opening statement (purpose)
I know you have already explained about it in the class. However, unfortunately, I lost my notes. I
have asked my friends but they do not really understand about it either.  body
Therefore, we would be grateful if you would explain it to us again.
I am looking forward to your reply. Thank you for your time.  closing
statement
Sincerely,  ending
Steward Dan  signature
Engineering class
COMMON EXPRESSIONS
• OPENING
• Thank you for your response.  replying
• I am writing in reference to the job vacancy ….

• I am sending you ….  Stating email
purpose
• I am writing to enquire ….
• BODY
• You may use bullets (if necessary)
• CLOSING
• If you have questions, please do not hesitate to contact me.
• If you have further questions, please contact me.
• I’m looking forward to your reply.
• Thank you for your support / cooperation.
Note: if you are sending an attachment, mention it before

closing the email
• ENDING
• Sincerely,
• Yours faithfully,
• Best regards,
• Kind regards,
• CC & BCC
• Carbon copy & blind carbon copy
PHRASAL VERBS
Example: I’m looking forward to your reply.

PHRASAL VERB PRACTICE
Do exercises. The more, the better.

https://agendaweb.org/verbs/phrasal_verbs2-exercises.html
Quiz next week

PAIR ASSIGNMENT
• Write a short and simple report (free topic, 1 page)
• Consist of title, introduction, detail, and conclusion
• Use formal language  no contraction
• Use proper signal words
• Send to: sintadewiratnawati3@gmail.com
• Use appropriate email structure
• CC your pair when sending it to me
• Both report and email will be scored
• Due date: before next meeting

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This material belongs to Universitas Prasetiya Mulya

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This material belongs to Universitas Prasetiya Mulya

This material belongs to Universitas Prasetiya Mulya

This material belongs to Universitas Prasetiya Mulya

• Coherent & easy to follow

• Clear structure with subheadings (numbers and bullets if

This material belongs to Universitas Prasetiya Mulya

• Avoid using ‘you’

This material belongs to Universitas Prasetiya Mulya

There are several different ways to organise a paragraph.

This material belongs to Universitas Prasetiya Mulya

Do exercises in class page

This material belongs to Universitas Prasetiya Mulya

This material belongs to Universitas Prasetiya Mulya

This material belongs to Universitas Prasetiya Mulya

• Not as straightforward as a report

This material belongs to Universitas Prasetiya Mulya

• I am writing in reference to the job vacancy ….

Note: if you are sending an attachment, mention it before

This material belongs to Universitas Prasetiya Mulya

Do exercises. The more, the better.

Quiz next week

This material belongs to Universitas Prasetiya Mulya

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