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Nursing Management Process: Prepared By: Ailyn B.Pineda, RN
Nursing Management Process: Prepared By: Ailyn B.Pineda, RN
PROCESS
PREPARED BY:
AILYN B.PINEDA, RN
NURSING MANAGEMENT
• Is the process of working through staff members to be able to provide comprehensive care to the patient
• This includes planning, organizing, directing and controlling
• The task of the nurse manager is to plan, organize, direct and control available financial, material, and human resources in
order to provide effective, economic care to groups of patients
NURSING MANAGEMENT PROCESS
NURSING MANAGEMENT PROCESS
Purpose of the Nursing Management
Process
• To achieve scientifically – based, holistic,
individualized care for the patient
Management function
Nursing management process
PLANNING
• ccc
COMPONENTS OF PLANNING
PLANNING:
PREDETERMINED
ACTION
• c
Objectives
• The objectives of the Nursing Department is congruent to its
vision as well as to the 11 key areas of responsibilities to nursing
practice:
• To observe ethical principles and standards that govern nursing
practice. (ethico-moral-legal responsibilities)
• To establish well coordinated referral system for the continuity of
patient’s/ client’s care. (communication)
• To assure the application of acceptable performance of functions,
duties, and responsibilities of every position in the nursing
department. (safe & quality nursing care, management of
resources)
• To encourage its nursing personnel to participate in nursing
research for improving nursing care. ( research)
• To utilize media for information campaign to intensify health
education program. (health education)
Nursing management
- ELEMENTS OF PLANNING-
MISSION OR PURPOSE
• PHILOSOPHY
PROCEDURES
Multitasking
Trying to get more things done in less time
Examples: answering phone calls while driving,
sending e-mails while in the meeting
Nursing management
PLANNING
DEVELOPING AND SCHEDULING PROGRAMS
Programs are predetermined, developed and targeted
within a time frame to reach the set goals and objectives.
• Organizational design is a
formal, guided process
for integrating the
people, information and
technology of an
organization.
PRINCIPLES OF ORGANIZATIONAL DESIGN
1. Division of labor
2. Unity of command
3. Authority and responsibility
4. Span of Control
5. Contingency Factors
Nursing management
- ORGANIZING -
ELEMENTS OF ORGANIZING
1.Organizational Structure
2.Staffing
3.Scheduling
4.Developing job descriptions
Importance of organizational
structure
• It enables members what their responsibilities
are so that they may carry them out
• It frees the manager and the individual
workers to concentrate on their respective
roles and responsibilities
• It coordinates all
Nursing management
- ORGANIZING -
ORGANIZATIONAL STRUCTURE
• Refers to an
organizational structure
with few or no levels of
intervention between
management and staff.
Flat or Decentralized Structure
• Advantages • Disadvantages
• Lower likelihood of • Supervisor spend less
messages being distorted time with each worker
• Workers develop own
• Supervisors may lack
abilities and autonomy and
able to see the expertise in the variety
organization as humanistic of operations and may
resulting in greater job end up making
satisfaction inappropriate decisions
• The principle of “shared
governance” produces
maximum potential for
professional growth
Nursing management
- ORGANIZING -
Types of Organization Classified by Nature of Authority
1) Line Organization/
Bureaucratic/ Pyramidal
- shows that each position
has general authority over
the lower position of the
hierarchy.
- ARA and power are
concentrated at the top.
TYPES OF ORGANIZATIONAL STRUCTURE
2. Flat Organization
- refers to an
organizational structure
with few or no levels of
intervention between
management and staff.
TYPES OF ORGANIZATIONAL STRUCTURE
3. Staff Organization
- purely advisory to the
line structure with no
authority to place
recommendations into
action.
TYPES OF ORGANIZATIONAL STRUCTURE
4. Functional Organization
- permits a specialist to
aid line position within a
limited and clearly
defined scope authority.
ORGANIZATIONAL RELATIONSHIP
1. FORMAL
RELATIONS
2. INFORMAL
RELATIONS
ORGANIZATIONAL RELATIONSHIP
1. FORMAL
RELATIONS
- represents by
uninterrupted lines
between units, showing
who reports to whom.
ORGANIZATIONAL RELATIONSHIP
2. INFORMAL
RELATIONS
- represented by a
broken or dotted line,
where power
relationships are
coordinated.
Nursing management
- ORGANIZING -
• ORGANIZATIONAL CHART
1)Division of Work
2)Chain of Command
3)Type of Work to be performed
4)Grouping of Work Segment
5)Levels of Management
Nursing management
- ORGANIZING -
STAFFING
FUNCTIONAL Nursing
• Task-oriented
• Particular nursing function is assigned to each
nurse
• Time saving
• Worker learns w/ mastery
-Medication nurse
-Charge nurse
-Nursing attendant
Nursing Care Modalities
PRIMARY Nursing
• Nurse is responsible for the total care of
a small group of clients from admission
to discharge
Nursing Care Modalities
TEAM Nursing
• The team leader assigns patients &
tasks according to job descriptions
PATIENT CLASSIFICATION SYSTEM
• STAFFING FORMULA
Requirements:
STANDARD VALUE OF NURSING CARE
Cases / Patients NCH/pt/day Prof. to Non-Prof Ratio
PM 37%
NIGHT 18%
Nursing management
- STAFFING -
• CATEGORIES OF PATIENT
Levels of Care NCH Needed /pt./ day Prof: Non Prof
Level II
Moderate or 3.0 60:40
Intermediate Care
Primary Hospital 70 25 5 -
Secondary Hospital 65 30 5 -
Tertiary Hospital 30 45 15 10
• PM (37%) 46 24
• NIGHT (18%) 22 12
Nursing management
- STAFFING -
Placement of Staff
proper placement:
a. fosters personal growth
b. provides a motivating climate for the employee
c. maximizes productivity
d. organizational goals have better chances of being met
inappropriate placement:
a. frustration
b. poor quality of work
c. reduced organizational efficiency
d. rapid turn-over
e. poor image for the agency
RA 9173 nurses with Master’s degree in Nursing are easily placed in position
Nursing management
- STAFFING -
SCHEDULING
A schedule is a timetable showing planned work
days and shifts for nursing personnel.
1.Centralized Schedule
2.Decentralized Schedule
3.Cyclical Schedule
Nursing management
- STAFFING -
SCHEDULING VARIABLES
a. Length of scheduling period whether 2 or 4 weeks
b. Shift rotation
c. Week-ends off
d. Holiday off
e. Vacation leave
f. Special days
g. Scheduled events in the hospital , training programs, or
meetings
h. Job categories
i. Continuing professional education (CPE) programs
Nursing management
- STAFFING -
DEVELOPING JOB DESCRIPTION
• Aspects of Delegation
1. Responsibility – denotes obligation
2. Authority – the power to make final
decisions and give commands.
3. Accountability – refers to liability
Nursing management
- DIRECTING -
COMMUNICATION
Communication is the transmission of information,
opinions, and intentions between among individuals.
Purpose of communication
1. facilitates work
2. increases motivation
3. effects change
4. optimizes patient care
5. increases workers’ satisfaction
6. facilitates coordination
Nursing management
- DIRECTING -
Types of Communication
1. Verbal Communication
2. Written Communication
3. Non-verbal Communication
a.Personal appearance
b.Intonation of the voice
c.Facial expression
d.Posture and gait
e.Touch
Nursing management
- DIRECTING -
• Lines of Communication
UPWARD
to superior
• Staff Development
Staff development is geared ultimately to
organizational development.
• Orientation
Orientation is a planned and guided
activities of an employee in the organization,
the work environment , and in his job.
Nursing management
- CONTROLLING -
• CONTROLLING
Controlling or evaluating is an on-going
function of management which occurs during
planning, organizing, and directing activities.
The controlling process opens
opportunities for improvement and
comparing performance against set standard.
Nursing management
- CONTROLLING -
Reasons For Conducting Evaluation
1.Evaluation ensures that quality nursing care is provided.
2.It allows for the setting of sensible objectives and ensures
compliance with them.
3.It provides standards for establishing comparisons.
4.It promotes visibility and a means for employees to monitor their
own performance.
5.It highlights problems related to quality care and determines the
areas that require priority attention.
6.It provides an indication of the costs of poor quality.
7.It justifies the use resources.
8.It provides feedback for improvement.
Nursing management
- CONTROLLING -
Principles of Evaluation.
1. The evaluation must be based on the behavioral standards of
performance which the position requires.
2. The evaluation should have enough time to observe employee’s behavior.
3. The employee should be given a copy of the job description,
performance standards, and evaluation conference.
4. The employee’s performance appraisal should include both satisfactory
and unsatisfactory results with specific behavioral instances to exemplify
these evaluative comments.
5. Areas needing improvement must be prioritized to help the worker
upgrade his/her performance.
6. The evaluation conference should be scheduled and conducted at a
convenient time for the rater and the employee.
7. The evaluation report and conference should be structured in such a way
that is perceived and accepted positively as a means of improving job
description.
Nursing management
- CONTROLLING -