OpenOffice

What is Open Office

 Software suite for word processing, Spreadsheets,
Presentations
Graphics, Database

 Can be downloaded and used freely

 Available in 121 languages

 Compatible with all major operating systems:

Microsoft windows
Apple Mac
Linux
1. Original Author Star Office
2. Developer Sun Microsoft system ,Oracle
corporation
3. Initial release 1may,2002
4. Written in C++,Java
5. Type Office Suite
6. Available in 121 Languages
7. Developed For Windows, Linux, Mac
8. Website www.openoffice.org
 File Formats
Document Type Application Document Extension

Text Writer .sxw

Spreadsheet Calc .sxc

Drawing Draw .sxd

Presentation Impress .sxi

Formula Math .sxm

Master document Writer .sxg

Html Document Writer .html

Multifarious Versions

1.0

2.0 2.0.1

3.1
3.0 3.2
3.3
3.4 3.4.1

4..0.1
4.0
4.1 4.1.1
4.1.2
Where Open Office Used?
 Government
 Education
 Business
Open office writer
Open Office Writer window
Working with the Document
 Saving a Document
When you want to save a document, you can save it using following steps:
 Click on File menu from the Menu bar. A drop down list appears
 Select the Save option from the drop down list, as shown in figure
 Closing a Document
When you want to close a existing document, you can close it using following steps
 Click on File menu from the Menu bar. A drop down list appears
 Select the Close option from the drop down list, as shown in figure
 Opening an Existing Document
When you want to open a existing document, you can open it using following steps
 Click on File menu from the Menu bar. A drop down list appears
 Select the Open option from the drop down list, as shown in figure
Opening an Existing Document
 Editing A Document
 Select the text
 Copy & Paste the text
 Delete the text
 Undoing the text
 Redoing text
 Find & Replace the text
 Autocorrect
 Spellchecker
 Insert Hyperlinks
 Selecting the Text
 Place the cursor beside the text from where you want to select the text
 Drag the mouse on the text to select it
 Copying the Text
 Select the text which you want to copy
 Click the edit menu from the menu bar. A drop down list appears
 select the copy option from the edit menu
 Pasting the Text
 Place the cursor on the document where you want to paste the copied text
 Click the edit menu from the menu bar
 Select the paste option from the edit menu
 Deleting the Text
Select the text that you want to delete
Press the delete key from the keyboard
 Undoing a Task
Click the edit menu from the menu bar
Select the undo option from the edit menu
 Redoing a Task
Click the edit menu from the menu bar
Select the redo option from the edit menu
Shortcut Keys
 Open Control+O
 New Control+N
 Save Control+S
 Cut Control+X
 Copy Control+C
 Paste Control+V
 Undo Control+Z
 Redo Control+Y
 Find and Replace Features (Step1)
 Click the edit menu from the menu bar
 Select the Find & Replace option from the edit menu
 Type is in the combo box below the search for option
 Click the find button
Find and Replace Features (Step2)
Replace the Text
 Insert Hyperlinks Step1
 Select the text to be converted to a hyperlink
 Click the insert menu from the menu bar
 Select the hyperlink option
Step2
 Spelling & Grammar checker
 Click the Auto spell check button in the standard toolbar
 All the wrongly spelled words appear marked with red wavy
lines

 Now place the cursor at the beginning of the document

 Click the tools menu from the menu bar
 Select the spelling and grammar option

 A spelling dialog box appears .It shows the suggestion of

the
misspelled words .we have to select the first suggested word.
Merging Documents Step1
 Click on insert menu from the menu bar
 Select the file option
 An insert dialog box appears
 Browse the file
Step2
Formatting the Document
Set the page margins
Add header & Footer
Add tables ( rows & Columns)
Apply Font
Highlighting the text
Aligning the text
Apply bullets and numbers to the text
 Apply Page Margins
 Click the format menu from the menu bar
 Select the page option from the drop menu bar
 A page style dialog box appears: select page tab
 Fill the margins as per your requirements
Step2
 Adding Header & Footer
 Click the insert menu from the menu bar
 Place the mouse pointer on the header option
 Click the default option
 Insert Tables
 Click the insert menu from the menu bar
 Click the table option from insert menu
 Type name of the table
 Set rows and columns
Step2
Delete the row
 Aligning the Text
Left Alignment
Right Alignment
Centered
Justified
 Apply Bullets & Numbers To Text
 Click the format menu from the menu bar
 Click the bullets and numbering option
Step2
Apply Fonts and Styles
 Insert Images
 Click the insert menu from the menu bar
 Select the picture option
 Click the from file and browse your picture
Picture Bar
Flip
Filter Horizontally

From file Graphic mode Transparency

Color Flip Vertically

Explore the Picture Bar
 Export as PDF Step1
Click on File from the menu bar
Select the option Export as PDF
Step 2
 Print A Document
Click the file menu from the menu bar
Click the print option
Select the printer name , number of copies, pages
 Mail Merge
Mail merge is a process to create personalized letters and pre-
addressed envelopes or mailing labels for mass mailings from
a form letter – a word processing document which contains
fixed text, which will be the same in each output document
Draw Functions
Gallery
Format Paint Brush
You can edit your file using paint brush

Standard Tool
Bar
Password protection
 Formatting Bar
 Style and Formatting
 Apply Style
 Font Name
 Font Size
 Bold
 Italic underline
 Alignment
 Numbering
 Bullets
 Increase decrease indent
 Font color
 Highlighting
 Background color
 Standard Tool Bar
 New
 Open
 Save
 Document as email
 Edit file
 Export pdf
 Print
 Page review
 Spelling grammar
 Autocheck
 Cut copy paste
 Format paintbrush
 Undo redo
 Hyperlink
 Table
 Draw functions
 Find and replace
 Navigator
 Gallery
 Data source
 Non printing characters
 Find next previous
 Help