PRESENTATION ON

MANAGEMENT INFORMATION
SYSTEM
BY
V.BABU
M.COM,MBA,MPHIL,LII
DEFINITION OF MIS
• According to Thomas Prince “ MIS is a computer
based network containing one or more operating
system, provides relevant data to management
for decision making and also contains the
necessary mechanism for implementing changes
of responses made by management in the
decision making”
MIS
• MANAGEMENT
• INFORMATION
• SYSTEM
INFORMATION

DATA

PROCESS

SPECIFIC
INFORMATION

DECISION MAKING

ACTION TAKEN
Functions of MIS
• Collection of data through various sources
• Storing and processing data
• Presenting the information to managers
Levels of management
Information for
strategic planning
and decision making

Information for
technical planning
and decision making

Information for operational

planning, decision making
and control
Characteristics of MIS
• Management oriented system
• Integrated system
• Avoids duplication
• Sub-system
• Long term planning
• flexible
Elements of MIS
1. Determining the information needs
2. Proper processing and storing of data
3. Determining the time and quantum of
information needed
4. Review of purpose served
INTRODUCTION
• It is a formal system whereby relevant
information is continuously fed to the
management through reports.
• The purpose of reporting it to provide the
necessary information to the managers at
various levels to help them efficiently
discharge their functions of planning,
organising, controlling and decision
making.
Management Information System

Report Generation
ESSENTIALS OF IDEAL REPORT
1. Good form and content
2. Promptness
3. Accuracy
4. Comparison
5. Simplicity
6. Need of different level of management
7. Use of visual aids
8. controllabillity
PRINCIPLES OF GOOD REPORTING SYSTEM
• Proper Flow Of Information
• Proper Timing
• Accurate Information
• Basis Of Comparison
• Reports Should Be Clear And Simple
• Cost
• Evaluation Of Responsibility
REPORTING TO DIFFERENT LEVELS OF
MANAGEMENT
• TOP LEVEL
1. Periodical P&L A/c and Balancesheet
2. Master budget
3. Capital budget
4. Reports in research and development activities
5. Management ratios
6. Summaries of cost of production in various
department, showing element-wise classification
7. Plant utilisation reports.
• MIDDLE LEVEL
1. Reports on material price and usuage
variances.
2. Reports on labour rate and efficiency
variances
3. Overhead variance reports
4. Idle time report
5. Report on wastage of materials
6. Report on production
7. Idle capacity report
• OPERATING LEVEL
1. Material usage variance report
2. Labour efficiency variance report
3. Report on over-time work
4. Labour productivity report
5. Material spoilage report
6. Idle time report
METHODS OF REPORTING
▫ Written reports
a. Financial statements
b. Tabulated statistics
c. Accounting Ratios

▫ Graphic reports

▫ Oral reports
 KINDS OF REPORTING
• PURPOSE
Descriptive
Tabular
Graphical

• CONTENTS
Production
Sales
Material
Labour

• FREQUENCY
Routine
special

• FUNCTIONS
operating
financial
 STRUCTURE OF REPORT
1.HEADING: the heading or title is given to
indicate the subject matter of the report. The
title of the report should be short and clear.
2. ADDRESS: The report must state the
person/body of persons and the status and
address to when the report is addressed.
3. SUBJECT: If heading of the report is not
given, then subject of the report must be
mentioned after the address of the person for
whom the report is being prepared.
4.BODY OF REPORT: This is the most
important part of the report which given brief
description of the problem, facts and data
and also the analysis of data are presented by
way of recommendations and action to be
taken to solve the problem under study.
5. SIGNATURE AND DATE: A report is
signed by the person who prepares and
presents it. If a report is prepared by a
committee, chairman of the committee should
sign it. The date of presentation of the report
must be stated.
Display options at Gateway of
Tally
• Financial Reports
• Inventory Reports
• Statutory Reports
Financial Reports

1. Balancesheet
2. Profit and loss a/c
3. Trial balance
4. Day book
5. Cash/bank book
6. Accounts book
7. Statement of account
8. Outstandings
9. Interest calculations
10. Statistics
11. Exceptions reports
Inventory reports
• Inventory books • Cost centre
• Stock item • Category summary
• Group summary • Cost centre break-up
• Movement analysis • Ledger break-up
• Stock group analysis • Physical stock register
• Category analysis • Godowns
• Stock item analysis • Stock query
• Ledger analysis • Purchase order summary
• Transfer analysis • Sales order summary
• Stock transfer • Bills pending
Statutory Reports
• VAT reports
• TDS reports
• Service tax reports
• CST reports
THANK YOU