PeopleSoft Enterprise Recruiting

Solutions 9.0
Overview

PeopleSoft provides a complete, integrated system that enables

organizations to effectively manage workforce acquisition across all
employment categories.
- Talent Acquisition Manager
- Candidate Gateway

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 What’s New in PeopleSoft Enterprise Recruiting Solutions 9.0

Enhanced
Candidate
New !! Functionality
- Multiple Applications Per day
- Save Applications on Site
- Merge Recruit Workforce with - Save the Job Basket
eRecruit Manager Desktop
- Merged Federal Components
- Simplified Application Process
- Added Privacy Notice
- New recruiting Location Table
Enhanced
Integration
- Better Resume Management
- More options for Background
Additional checks
Core Features
- Enhanced Approval process
- Job Postings Enhanced
- Status effects Usability
- Additional Actions
- 360-Degree Views
- Candidate Lists
- Easier to use Layout & design
- Better Hiring process for
- More Configuration options
Internal Candidates

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Talent Acquisition Manager - Overview

With this Application the user will be able to perform the following
functions

 Create and manage job openings

 Enter and manage applicant information.

 Manage job postings

 Search for job openings and applicants.

 Screen applicants.

 Route applicants.

 Manage applicant interviews.

 Manage offers.

 Prepare applicants for hire.

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 Talent Acquisition Manager – Business Process Flow

Business process flow for the Talent Acquisition Manager recruitment process

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 Talent Acquisition Manager – Set up

Set Up HRMS > Install > Product and

Country Specific > Recruiting Installation >
Recruiting Installation - Installation Options

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 Talent Acquisition Manager – Set up

Set Up HRMS > Install > Product and

Country Specific > Recruiting Installation >
Recruiting Installation – Last Assigned IDs

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 Talent Acquisition Manager – Set up

Set Up HRMS > Install > Product and

Country Specific > Recruiting
Installation > Recruiting Installation –
Last Assigned IDs

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 Talent Acquisition Manager – Set Up Job Openings

Defining Recruiting Locations

Recruiting locations are used by job searches to help narrow the location of a
job opening.
- Specify recruiting location for a particular region and assign it to job
openings.
- The job search looks at the recruiting location associated to that job opening
and if a match is found it displays that job opening to the applicant If an
applicant inputs a specific region as search criteria.

Set Up HRMS > Product Related

> Recruiting > Recruiting
Locations > Recruiting Locations

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Talent Acquisition Manager – Set up Job Posting
Job Posting Setup
•Posting descriptions.
•Posting descriptions library

Posting Descriptions
A job posting is made up of a series of statements that provide a description of the job
opening for potential applicants. These series of statements can be grouped into categories.
For example you may have a statement that:
- Positions your organization within the market.
- Outlines the job responsibilities.
- Lists the qualifications that an applicant must have for this job opening.
- Explains how to apply for the job opening.

Set Up HRMS > Product

Related > Recruiting > Posting
Descriptions > Posting
Description Type

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Job Posting Sample

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 Talent Acquisition Manager – Set up Job Posting

Creating Posting Descriptions

User will have to enter text that describes the posting entry that has been
created. If this posting description is assigned to the job opening it will
print on the job posting.

Set Up HRMS > Product

Related > Recruiting > Posting
Description Library > Posting
Description Library

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 Talent Acquisition Manager – Set up Attachment Types

Attachment Types

The Attachment Types component enables you to identify the types of documents
that the system will accept from applicants as well as set limits on the number of
documents an applicant can submit. You also identify the directory where those
documents are stored.

PeopleSoft delivers these attachment types:

- Resume.
- Reference
- Transcripts.
- Cover letters.
- Personal References.
- Professional References

Set Up HRMS > Product

Related > Recruiting >
Attachment Types >
Attachment Type Setup

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 Talent Acquisition Manager – Set up Questionnaire

Create a Questionnaire

- Create an answer definition for each answer.

- Create a question definition for each question and link answers to the question.
- Create a question set definition and link questions to the question set.

Answer Definition

Set Up HRMS > Product Related

> Recruiting > Screening >
Answer Definition > Answer
Definition

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 Talent Acquisition Manager – Set up Questionnaire

Question Definition

Set Up HRMS > Product Related

> Recruiting > Screening >
Question Definition > Question
Definition

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 Talent Acquisition Manager – Set up Questionnaire

Question Set
Definition

Set Up HRMS > Product Related

> Recruiting > Screening >
Question Set Definition >
Question Set Definition

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 Talent Acquisition Manager – Set up Screening Definitions

Screening Definitions
Screening applicants is the process of identifying applicants whose qualifications match the requirements of
a job opening, placing them in some sort of ranking order , narrowing the list and then routing the best
qualified applicants for interviews.

Set Up HRMS > Product Related

> Recruiting > Screening >
Screening Levels > Screening
Definition

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 Talent Acquisition Manager – Interview Evaluation Setup

Three criteria make up an interview evaluation:

- Interview categories
- Interview ratings
- Interview types

Interview categories define the areas in which you want to evaluate applicants.
PeopleSoft delivers four categories:
- Communication Skills
- Education/Training
- Work Experience and
- Technical skills

Set Up HRMS > Product Related >

Recruiting > Screening > Interview
Evaluation Category > Interview
Evaluation Category

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 Talent Acquisition Manager – Interview Evaluation Setup

Interview Evaluation ratings define how you rate the applicant within the category and
associate a score to that rating.
PeopleSoft delivers three ratings:
- Excellent - which has a score of 2
- Average - which has a score of 1 and
- Not Qualified - which has a score of 0
- Other Ratings may be added as necessary.

Set Up HRMS > Product Related >

Recruiting > Screening > Interview
Evaluation Ratings > Interview
Evaluation Ratings

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 Talent Acquisition Manager – Interview Evaluation Setup

Interview types define how you conduct the interview.

PeopleSoft delivers five interview types:
- Inhouse1
- Inhouse2
- Inhouse3
- Campus and
- Phone.

Set Up HRMS > Product Related >

Recruiting > Screening > Interview
Types > Interview Types

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 Talent Acquisition Manager – Job Offer Set up

Job Offers comprise multiple elements like Salary, bonus, stock options or car allowances

Job offer component types are used to group similar offer components

Set Up HRMS > Product Related > Recruiting > Set Up HRMS > Product Related > Recruiting >
Offer Component Type > Offer Component Offer Component Type > Offer Component
Type Type

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 Talent Acquisition Manager – Hire Set up

Setting Up the Hiring Process: The Manage Hire Setup page enables user to select the
information to be transferred from the recruiting tables to the HR tables

- Define person data to transfer.

- Define competencies to transfer.
Set Up HRMS > Product Related > Data Transfer
- Define additional data to transfer to HR > Manage Hire Setup

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 Talent Acquisition Manager –Template Set up

Recruiting Templates control the layout of the page and the information that appears on a
page in Talent Acquisition Manager

PeopleSoft Talent Acquisition Manager enables the user to create five different templates
- Resume Template
- Job Opening Template
- Job Posting Templates
- Screening Templates
- Interview Evaluation Templates

After these templates are created they are linked together on a recruitment template, which is
tied to a job opening. During the recruitment process, the system uses the recruitment
template that is tied to the job opening to determine how that job opening is to be processed.

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 Talent Acquisition Manager – Set up Resume Templates

Set Up HRMS > Product Related,

Recruiting > Templates > Resume
template

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 Talent Acquisition Manager – Set up Job Opening Templates

Job opening templates are used to define the number of pages and the sections that
appear on those pages when a user creates a new job opening by using the Create New Job
Opening component.

The layout can be either one long page with all job opening sections or as many as 17
separate pages with one section displaying on page each. Each page can be named
according to the sections that appear on the page

Set Up HRMS, Product Related,

Recruiting, Templates, Job
Opening Template, Job Opening
Template Descr

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Talent Acquisition Manager – Set up Job Opening Templates

Set Up HRMS, Product Related, Recruiting,

Templates, Job Opening Template, Job
Opening Template Structure

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 Talent Acquisition Manager – Set up Job Posting Templates

Job Posting Templates define the layout and content that goes into a job
posting.

Set Up HRMS, Product Related,

Recruiting, Templates, Job Opening
Posting Template, Job Opening
Posting Template

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 Talent Acquisition Manager – Set up Screening Template

Screening templates define the number of screening levels and the order in which screening
levels are processed. They also define the total points that can be awarded during the screening
process

Set Up HRMS, Product Related,

Recruiting, Templates, Screening
Template, Screening Template

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 Talent Acquisition Manager – Set up Interview Evaluation
Template

Interview evaluation templates define

the information that interviewers enter
when they complete an interview
evaluation.

Set Up HRMS, Product Related,

Recruiting, Templates, Interview
Evaluation Template, Interview
Evaluation Template

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 Talent Acquisition Manager – Set up Recruitment Template

Recruitment Templates

Recruitment templates link all the recruiting templates together. The recruitment template is
linked to a job opening when you create a job opening. That means that when the link to a
recruitment template is made to a job opening, all templates that are assigned to that
recruitment template will be used in conjunction with that job opening.

Set Up HRMS, Product Related,

Recruiting, Templates,
Recruitment Template,
Recruitment Template

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 Talent Acquisition Manager – Set up Recruitment Template

The field that appears as a segmentation value here is determined by the segmenting
type that was selected on the Recruiting Installation- Installation Options page.

This field determines which recruitment template to use when a user creates a new job
opening.

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 Talent Acquisition Manager – Set up Approval Process

Set Up HRMS > Common Definitions > Approvals > Approval Process > Approval Process Definition

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 Talent Acquisition Manager – Create Job Opening

Recruiting > Create

New Job Opening >
Enter Primary Job
Opening

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Talent Acquisition Manager – Create Job Opening

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Talent Acquisition Manager – Create Job Opening

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Talent Acquisition Manager – Create Job Opening

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Talent Acquisition Manager – Create Job Opening

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Talent Acquisition Manager – Approving a Job Opening

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 Talent Acquisition Manager – Clone Job Opening

Recruiting > Find Job

Openings > Find Job
Openings

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 Talent Acquisition Manager – Entering Applicant Data

There are three ways to enter applicants in the system

- Manually add applicants by using the Add New Applicant component.

- Use a resume extractor to automatically extract data from applicant's resumes that you
receive and populate the applicant data automatically.
- Have applicants apply for job openings online using PeopleSoft Enterprise Candidate
Gateway

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Candidate Gateway

Candidate Gateway
Candidate Gateway enables internal applicants (employees and non-employees) and
external applicants to
- View information about current job openings in the organization.
- Search for job openings that match their interests.
- Save job search criteria.
- Save job openings.
- Use multiple resumes in the job application process.
- Submit job applications and resumes for specific job openings.
- Submit job applications and resumes without applying to a specific job opening.
- Submit employment references, cover letters, and other documents

External Applicants
External applicants must register online to perform many recruiting-related tasks. To
register online, external applicants must create a user name and password and
confirm the password.

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Candidate Gateway

Before registering online, external applicants can:

- Search for job openings
- View the latest job postings
- View descriptions for the latest job postings

After registering online, external applicants can:

- Search for job openings.
- Save job openings.
- Save search criteria and job agents.
- View notifications.
- Submit applications.
- Add attachments.
- View the latest job postings.
- View descriptions for the latest job postings.
- Apply to job openings.

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Candidate Gateway

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 Candidate Gateway - Submitting an Application

Self Service > Recruiting

Activities > Careers

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 Candidate Gateway - Submitting an Application

Self Service > Recruiting

Activities > Careers

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Candidate Gateway - Submitting an Application

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Candidate Gateway - Submitting an Application

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Candidate Gateway - Submitting an Application

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 Talent Acquisition Manager – Enter Applicant Data

Recruiting > Add New Applicant

> Add New Applicant

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Talent Acquisition Manager – Enter Applicant Data

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Talent Acquisition Manager – Enter Applicant Data

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 Talent Acquisition Manager – Enter Applicant Data

In this section, user can

- Add eligibility and identity
information.
- Enter national ID information.
- Enter citizenship information.
- Enter visa permit information.
- Enter bank account information.

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Talent Acquisition Manager – Link Applicant To Job Opening

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Talent Acquisition Manager – Link Applicant To Job Opening

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Talent Acquisition Manager – Screen Applicants

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Talent Acquisition Manager – Screen Applicants

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Talent Acquisition Manager – Interview Evaluation

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Talent Acquisition Manager – Interview Evaluation

Summary

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Talent Acquisition Manager – Prepare Job Offer

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Talent Acquisition Manager – Prepare Job Offer

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Talent Acquisition Manager – Approve Job Offer

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 Talent Acquisition Manager – Contract Set up

Applicant Contracts
If the organization uses employment contracts, Talent Acquisition Manager can be
used to create applicant contracts and link them to an applicant during the prepare
for hire process. If the employee is hired, this information is copied to the human
resources database.

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 Talent Acquisition Manager – Contract Set up

Linking a Contract to an Applicant

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Talent Acquisition Manager – Hire Applicants

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Talent Acquisition Manager – Hire Applicants

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Talent Acquisition Manager – Hire Applicants

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Talent Acquisition Manager – Hire Applicants

When you submit the hire request, the system sets the disposition to Ready to Hire
and sends a notification to the HR administrator.

The applicant's name appears in the Manage Hire Results group box on the Manage
Hires page.

Applicant data is transferred to the HR database based on criteria defined on the Data
Transfer to HR (HRS_MNG_HIR_STP) component.
After the applicant is hired, the system:
- Sends a message to the recruiter notifying them the applicant was hired.
- Sets the disposition to Hired.
- Sets the job opening status to Closed if the Available Openings is zero.
- Sets the job opening status is set to Closed.
- Updates the applicant record with the employee ID and the applicant status is set to
Hired, if the type of hire is Hire or Rehire.
- Sets all other dispositions for other job openings for this applicant to Reject.
- Sets the disposition for other applicants linked to this job opening to Reject if the
available openings is zero.
- Uses the Data Transfer to HR component to copy applicant data to the human
resource database.
- Copies the contract information to the human resource database

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Thank You

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