Responsibility matrix

Presented by –jui kishor gayke

Guided by –prof mrs monika murkute
Roll no -7
Responsibility matrix
A Responsibility Assignment Matrix (RAM)
describes the participation of various organizations,
people, and roles in completing tasks or deliverables
for a project. It's used by the Program Manager (PM)
in clarifying roles and responsibilities in a cross-
functional team, projects, and processes.
Contd….
A RAM is also called a Responsible, Accountable, Consulted, and Informed
(RACI) matrix.
Responsible: Those who do the work to achieve the task. There is typically one
role with a participation type of Responsible, although others can be delegated to
assist in the work required.
Accountable: The one ultimately accountable for the correct and thorough
completion of the deliverable or task, and the one to whom Responsible is
accountable. In other words, an Accountable must sign off (Approve) on work
that Responsible provides. There must be only one Accountable specified for
each task or deliverable.
Consulted: Those whose opinions are sought; and with whom there is two-way
communication.
Informed: Those who are kept up-to-date on progress, often only on completion
of the task or deliverable; and with whom there is just one-way communication.
Need -
The more structure, direction and clear definition you can
give your team, the better suited they will be to get their
work done on time and without wasting valuable resources.
A RACI chart is setting expectations, so everyone is aware
of what they and the rest of the team do. This avoids
redundancy or having team members work against each
other. Tasks, roles and responsibilities are made clear, so
there are no misunderstandings about who is doing what.
This will also imbue your team with a sense of
responsibility for their work and know when it is their job
or when they need to seek another’s guidance.
An added bonus, is these definitions remove much of
the personality issues and office politics that gets in
the way of productivity. You’ve given your team a
framework, so they know where they stand and where
other team members stand. Teams are happier this
way, and it streamlines communications. Team
members can look back at the RACI chart at any time
during the project and know who is responsible for
what, instead of having to pull everyone away from
what they’re doing
Procedure

Step One: Identify Roles

Step Two: List Tasks
Step Three: Assign Each Task to a Role and
Responsibility
Identify roles
Across the top of your spreadsheet list all the people
involved in the project. This would include the client
or homeowner who is having the construction done.
Then there is the architect, who is responsible for
drawing up the plans. The project manager is
overseeing the whole project from start to finish.
There’s a contractor, who, with their team, is
responsible for the actual build. There are likely to be
many more subcontractors, such as electricians,
roofers, etc.
List tasks
Next, you want to have a thorough list of all the tasks,
including milestones, and any decision-making that
would be needed list them on the far-left column. This
includes reviewing the plans by the architect,
estimating the budget, getting permits, preparing the
site and doing any excavation that might be necessary.
You might have to lay a foundation, add plinth beam
and slab, masonry, flooring or roofing, doors and
windows, electrical and plumbing, fixtures, etc.
Assign Each Task to a Role and
Responsibility
Under each person on the project team add the R
(Responsible), A (Accountable), C (Consulted) or I
(Informed), depending on their relation to the tasks on
the left column. For example, architect would be the
responsible team member for delivering the completed
project plan, while the project manager would be
accountable for making sure that plan is compliant with
any regulatory issues. The client or homeowner would
be consulted, to make sure the plans meet with their
specifications, but for much of the actual build would
only be informed of the progress.
Example -