System analysis of the existing system & new

requirement
• When the objectives of the information system are
finalized, it is necessary to analyze the existing
system
 Understand the existing system
 Understanding the objectives achieved by the existing
system
 Evaluating the system for computerization and its
placement in the total MIS design
 Knowing whether the system is feasible technically
and operationally
 Are the information needs fully justified?
 If so, is the cost of the system design justified to
increase the value of the information?
 Carry out the analysis at the place where the
existing system is functioning
 Note down the key personnel who contribute
towards the system operations
 Observe the system
 Define the scope of the system and its objective
 Collect all the documents which are raised in the
system
 Collect separately the outputs which has
statements, reports, memos, etc.
 Make a list of rules, formulae, guidelines,
policies, etc., which are used in the existing
system
 Note down the check points and the controls used
in the system
 Study the flow of data in the system from one
stage to the other
 Make a small system note as base document and
discuss with head of the departments
 Examine whether the achievement of the
system’s objective is feasible in the present
system
 If there are problems in the feasibility of
implementation, then examine whether the
present system can be modified.
 Draw a revised system flow chart to indicate
how the system runs the major steps of
processing the information
 Discuss the flowchart with the person operating
the system so that they understand the system
 Prepare a report and get it approved by the head
persons
 Analyze the requirements of the information and
reports from the utility point of view
 Compare the cost of old and new system, and the
benefits offered
 Obtain approval of the new system from the users
 Write a system manual for use of the people in
department and for reference to the other users of
the system
 In a number of cases when legacy systems have
outlived their utility or a new business
environment requires a totally radical approach,
the analyst is called for redesigning the process,
practices and procedures.
 Changes in corporate environment
 Need for thinking beyond the four walls
 Change in management philosophy, hence change
in MIS function
 Change in Process of decision making
 An organisation is looked as a process
organisation as against a functional organisation
 Work culture change – From single hierarchical
command control principle to collaborative
working group principle
 In such changed environment, the information
system architecture, the design and processes, the
hardware-software configuration Should be
restructured to meet this changed requirement
 The trend is towards achieving potentially flexible,
adaptable to the new technology and easy to use.
 Need for making choices between different variants
such as UNIX OS, windows NT and so on,
 Definition of the system and its
objectives
 Development of the system

 Installation of the system

 Operation of the system

 Review and evaluation