Some operational issues identified by

Finance Department
 1. Cash Management
Main problems arises during cash management :

 Cash needed within an hours

 2. Fund Management
Main problems arises during fund management :

Fund to be transferred very urgently.

Technical problem may arises that may be internal as well as external
which restrict to transfer urgently.
Demand of small amount of fund on a daily basis.
 3. Reconciliation
 Untimely Reconciliation with banks and financial institutions and with corporate
office.
Untimely reconciliation creates various entries on pending which ultimately
hampers the efficiency in work.
Sending Debit and Credit vouchers to corporate office lately (Months later after
the transactions occurs).
Minimizes back dated entries.
 4. Applicable of Printed Vouchers
 Use of handwritten vouchers should be minimize.
 5. Remmittance
 Not sending remittance related vouchers timely as and when the transaction
occurs.
Issues on proper payment which creates loss for an organization.
 6. ETDS
 Share member’s PAN No. is not updated
 Third party payments i.e. subcommittee members and others
PAN No. is not updated
 Sending the uploadable file without checking may create
various problems such as tds payment in the name of wrong
parties due to wrong PAN No, complain from the
member’s/parties while claiming the amount.
 Compliance issues
• Vault limit exceed
• Transit limit exceed
• Amount left on transit GL during day end
• Negative items on TB
 Way Forward
 Inform corporate office to manage cash one/two day earlier (within 12
a.m.) rather than on the same day.
 Projection of required fund for one week and demand from HO.
 Reconciliation with banks and financial institutions and Corporate Office
to be done timely.
 Send debit and credit advices on timely.
 Use of Printed vouchers rather than handwritten vouchers.
 If confusion arises on Payment/Send procedures relating to the remittance
then, consult to the concerned authorities/departments .
 Way Forward (Contd……)

 Send the advices related to remittance on timely as and when

the transaction occurs.
 Update PAN No of all members as well as others.
 Upload and check before sending to the corporate office.
 Consult to the concerned department if any confusion arises.
Any expectation from
branch office?