Project Management

Workshop
Planning

Session 3

Luis Mamani, Systems Engineer, MBA, PMP

 AGENDA
Start
 1
Context of
Planning
3
Do it
yourself!
4
2
Logout
Main
deliverables
 Context of
Planning
Stage 1
Project Management process groups
Process Groups & Knowledge Area Mapping
Process Groups & Knowledge Area Mapping
Planning processes

Planning Core processes

Planning Support processes

Planning guide processes

Planning Core processes

7.2
Estimate costs

7.3
5.3
Determine
Define scope
budget
4.1
6.4
5.2 6.3 Development
6.2 Estimate
Collect Sequence project
Define activities activities
requirements activities management
duration
plan
6.5
5.4
Develop
Create WBS
schedule

9.2
Estimate activity
resources
Planning Support processes

11.3
10.X
8.X Perform
Communication
Quality planning qualitative risk
planning
analysis
11.5 12.X
11.2
Plan risk Procurement
Identify risks
response planning
11.4
9.X 13.X
Perform
Resources Stakeholder
quantitative risk
planning planning
analysis
Planning Guide processes

5.1
Plan scope
management
10.1
8.1
Plan
Plan quality
communications
management
management
12.1
6.1 11.1
Plan
Plan schedule Plan risk
procurement
management management
management
9.1 13.1
Plan resource Plan stakeholder
management engagement

7.1
Plan cost
management
Planning main deliverables

Planning Core deliverables

Planning Support deliverables

Planning guide deliverables

Planning Core deliverables

Costs estimates

Requirements Project budget

Scope statement
documentation (cost baseline)

Activity list Project

Network Duration
management
diagram estimates
Milestone list plan

Traceability
WBS Project schedule
matrix
Activity
resource
requirements

RBS
Planning Support deliverables

Communication Procurement
Quality control Risk report
plan strategy
plan (qualitative
(general and
(quality metrics) analysis)
specific) BID documents

Risk response Procurement

Risk register
plan SOW

Stakeholder Cost estimation

Process Risk report
engagement
improvement (quantitative
assessment Selection
plan analysis)
planning criteria
 Main Planning
deliverables
Stage 2
Resource Breakdown Structure
Resource estimation units

Effort = Work = Work effort Duration Elapsed time

The time between
The number of work units
The entire time is taken to designating a resource to
Definition that is vital to complete an
complete an activity a task and completing the
activity
task

Work Hours, Workdays Work Hours, Workdays

How it is and Work Weeks and Work Weeks
Staff - hours, days or weeks
measured (not including weekends (including weekends and
or holidays) holidays)

House Painting: House Painting: House Painting:

Example 6 hours a day for 9 days: 6 hours a day for 3 days: 6 hours a day for 9 days:
Effort = 54 hours Duration = 3 days Elapsed Time = 11 days
Resource estimation units
Work and Duration in Microsoft Project
A guide for Resource planning

WHAT resources are WHEN resources are WHEN resources are needed,
required? needed? HOW are acquired?

 Equipment – hardware,  Pre-project (planning only)  Negotiate, internal, external

software. Tools.  Specific timeframe  Request for proposal
 Versions, standards  Entire project
 Purchase, lease (terms)  Only if necessary – swat team
 Personnel, people
 Roles
 Experience, skills,
certification
 Employee, contractor, third
party
  Move to the deepest level
of the WBS
 Add the “task” duration
 Arrange the “task” into the
sequential or simultaneous
relationship
 Add the initial start or
finish of the overall project
 Add the early and late start
and finish times to “tasks”.
 Add whatever other
information, such as team
How do we construct a members’ names to “tasks”
and costs
schedule?
Case: WBS
Case: Gantt chart
Case: Gantt chart – critical path, float time

Float time

Critical path
Case: Gantt chart – long schedule

 Apply fast
tracking (risker)
 Apply crashing
(expensive)
 Reduce scope
 Reduce the
quality
Schedule baseline
Case: Detailed costs

WBS gives the

opportunity to detail
estimates about total
amount work and the
total cost of the human
resource element.

This WBS characteristics

will be key in
understanding EVM
Base line costs
Budget determination
Budget planning

Focus on PV by
this time!
 Do it yourself!
Stage 3
Your time!
CASE DEVELOPMENT: RESOURCE
REQUIREMENTS

RBS Resource requirements

Notes:
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→ Create an account in Stormboard.
 Logout
Stage 4
Key ideas!
End of session!