TRAINING FOR

CCS TECHNICIANS
April 12, 2019
Mabanan’s Place
CCS
Operational Guide
April 10-11, 2019
(The Oriental Hotels & Resorts)
Objectives
 To familiarize with the CCS components;

 To understand how the CCS functions;

 To learn how to operate the CCS;

 To perform basic CCS troubleshooting

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Discussion Flow

CCS CCS
Components CCS
and Basic
Operations
Installation Troubleshooting

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 • CCS Components and Installation
Day 1 • CCS User Interface
(CCS • CCS Installation
Operations) • Initialization
• Monitoring of Results
• Importing of Results
• Generation/ Printing of Results
• Generation/Printing of Reports
• Transmission
• Back-up

Day 2 • Hands-On
(CCS
Operations)
• Basic Troubleshooting
• Contingency Procedures

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Consolidation and
Canvassing System

1. COMPONENTS &
INSTALLATION

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Laptop Universal Serial Bus (USB)
tokens and passwords
This is where the
CCS application will A storage device which
be installed contains certificate assigned
for each Board of
Canvassers (BOC) as well as
the BOC credentials
(usernames, passwords,
security passwords)
Secure Digital (SD)
Card
A storage device use to
backup the contents of
CCS. This will be use to
restore the contents of
main CCS to
contingency CCS
laptops in case of failure
in the main CCS
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Memory Card Compact Disk Printer, bond paper
reader Recordable (CD-R) and toner
Device to read/ write A storage device use to Used for printing all
external memory backup all the reports and canvassing reports
card to upload data transmission package of
to laptop CCS. This is also use to
import the results of lower
level CCS to higher level
CCS

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Universal Serial Bus Broadband Global Subscriber
(USB) Modem Area Network Identification Module
A portable transmission (BGAN) (SIM) card
device use to transmit A satellite-based A specially configured
election results. This transmission device telecommunication card
device requires a SIM used for transmitting (Globe and Smart) which
card to work election results. This will be inserted into the
device also requires a USB modem or BGAN
SIM card to work

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 NOTE: BACKUP SD card and SIM card
were already inserted into the SD
card slot of the laptop and the
transmission device respectively

CONNECTED THRU
USB PORTS (DIRECT
OR USB CABLES)

CONNECTED THRU
ETHERNET PORT
(USES NETWORK
CABLE)

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Consolidation and
Canvassing System

2. USER INTERFACE
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 TASK BAR

CCS Desktop Interface

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 Power button Icon
Found on the leftmost corner of the taskbar. This
functionality is to power-off or re-start the CCS machine

How to:
1. Click on the Power button icon
in the taskbar.
2. Choose from the options
available:
 Shutdown Icon
Click to power-off the CCS laptop

 Reboot Icon
Click to restart the CCS laptop

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 Chrome Browser icon
Found beside the power button icon in the taskbar. This is
where the user can close or re-launch the CCS application
window.
How to:
In case the CCS application time-out, do the ff:

1. In the taskbar, click the Chrome Browser

icon

2. Wait for the message display with message,

“Select a certificate to authenticate yourself
to xxxx.ccs” and click OK button

3. The Welcome page will be displayed after.

Enter the username and password to login
again in the CCS application

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 Settings Icon
Found beside the Chrome browser icon in the taskbar.
The settings icon has four options which can trigger
different system functionalities. The following are seen
on the screenshot below:

Download Recovery Tokens Setting

Functionality to Functionality to Recovery date/time
download the restore the CCS Functionality to Functionality to
reports and save SD card to recover set the system
into media contingency corrupted USB date and time
named laptops tokens
EXPORTDISK 15
 Information Icon
Found beside the Settings icon in the taskbar. Click this
icon to view the CCS information installed in the laptop

 CCS statuses: Not Initialized, Open, Partially Transmitted,

Transmitted, Backup
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 Extract Icon
Found beside the Information icon in the taskbar. Click
this icon to safely remove any media connected to the
CCS laptop

How to:
1. Click on the Extract icon in the
taskbar. From the options
displayed, click media to be 1
safely removed
2. A message will be displayed
once completed. Click OK
button

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Printer Icon
Found beside the Extract icon in the taskbar. Click this
icon to see the status of the printer connection.

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 Battery Icon
Shows the status of the battery.

Network Icon
Shows the status of network connection and the IP
address.

System date and time

Shows the current system date and time

 NOTE: All these three are found on the right side of the taskbar
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 LOGIN FORM

CCS Login Interface

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 HEADER

BODY

FOOTER
TASK BAR

CCS Homepage Interface

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Consolidation and
Canvassing System

3. INITIALIZATION /
MASTER SWITCH
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In WELCOME menu, Input USERNAME and login
PASSWORD
Click “Log in”
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1 2

In TOKEN Two BOC members must insert

VALIDATOR, USB token and input
USERNAME and TOKEN
PASSWORD 24
1 2

Upon completion and The BOC inputs its

acceptance, the Election USERNAME and
will be activated PASSWORD,
Click “ACCEPT” 25
The screen will display The screen will display
INITIALIZATION “ELECTION ACTIVATED” at
REPORT in pdf the top panel
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1. Print the 2. Click the print icon at the
INITIALIZATION upper right corner of pdf viewer
REPORT
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Click “Continue”, and The BOC shall affix their
proceed to HOMEPAGE signature on the report

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Consolidation and
Canvassing System

4. MONITORING OF
RESULTS
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Make sure to connect the Click “MONITOR
transmission device TRANSMISSION” in the
HOMEPAGE
first!
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A list of municipalities The colored circle determines
will be displayed with the status of transmission
corresponding STATUS
indicator 31
 Click the name under column
To monitor the
LOADING of RESULTS Barangay
Polling Place
Precinct 32
To update the status of Click refresh icon
LOADING of RESULTS,

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Consolidation and
Canvassing System

5. UNDER
INVESTIGATION

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This MODULE allows the user to load the correct results in
the system in case there are two different results received
from the same precinct
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 1

Click the Precinct ID. Click the Choose

Compare and select the button
correct results 36
1 2

Next the system will Two BOC members must insert

prompt the TOKEN USB token and input
VALIDATOR screen USERNAME and TOKEN
PASSWORD 37
Go back to Monitoring Transmission and click the icon
to update the results

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Consolidation and
Canvassing System

6. MANUAL UPLOADING
OF RESULTS
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Importing of Precinct Results from VCM
1. For MBOC/ CBOC – The Board shall received
VCM main SD card from the precinct

2. For DBOC/ PBOC – The Board shall received a

CD labelled “NOT TRANSMITTED from the
city/ municipality

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Attach the memory card Insert the
reader to the CCS laptop
VCM Main SD card
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 2

Click the icon at the Click “IMPORT” on the

bottom-right portion of right slide-in menu
HOMEPAGE
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Click the panel with label, “Click here to upload
transmission package file”

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 2

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VCM to CCS manual upload
1. Click the path of SD card reader at the left panel
2. Navigate saes> events> 1 > results

3. Look for file “results-package.p7m”

4. Click “Open” button 44
 2

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CCS to CCS manual upload

1. Click the file for CD at the left panel

2. Look for file “transmission-package.p7m”
3. Click “Open” button
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The screen returns to Click “Import” button
IMPORT DIALOGUE
BOX
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“The import process was If unsuccessful,
finished successfully” TABULATION NOT
will be displayed FOUND” will appear
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Consolidation and
Canvassing System

7. LOWERING OF
THRESHOLD
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Click the icon found at the HOMEPAGE, Click “End
session”

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In WELCOME menu, Input the username and
password for Special profile

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1 2

Upon successful login, Two BOC members must insert

the system will trigger USB token and input
TOKEN VALIDATOR USERNAME and TOKEN
screen, PASSWORD 51
Each contest has different Operator must call the NSC for
password. the generated password

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Consolidation and
Canvassing System

8. GENERATION AND
PRINTING OF CANVASS
REPORT AND COC
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Generating and Printing of reports

1. Generate and Print Canvass

Report

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Under CANVASSING Click “Canvassing
module, Management” icon
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 1

1. Click checkbox beside 2. Click checkbox beside the

“Contest name” to CONTEST/POSITION to
generate report for all generate report for a selected
positions position only 56
The CCS shall generate Click on the printer icon to
and display PRINT the report
CANVASS REPORT
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Once the CANVASS BLUE – Generated
REPORT is generated, GREEN – May be generated
the PARTIAL button
becomes BLUE 58
Generating and Printing of reports

2. Generate and Print

Certificate of Canvass (COC)

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Under CANVASSING Click “Canvassing
module, Management” icon
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 2

1. Click “Certificate of After clicking any checkbox,

Canvass (COC)” 3. Click “Issue”
2. Click the check box
to generate report 61
1 2

The system requires user Two members inserts USB

authentication token and inputs USERNAME
and PASSWORD
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The CCS shall generate Click on the printer icon to
and display PRINT the report
CERTIFICATE OF Note: 30 copies COC
CANVASS (COC) 63
Consolidation and
Canvassing System

9. TRANSMISSION OF
RESULTS

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Under CLOSURE Click “Transmit
PROCEDURE module, Results” icon
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1. Click the check box to individual 3. After clicking any
positions/ contest checkbox, click
2. Click “Contest Name” to select all “Transmit”
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 The TRANSMIT window shall be displayed
which contains:

 Status of transmission
 Transmission process

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Consolidation and
Canvassing System

10. GENERATION AND

PRINTING OF SOV AND
COCP
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Generating and Printing of reports

1. Generate and Print

Statement of Votes (SOV)

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Under CANVASSING Click “Canvassing
module, Management” icon
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 2

1. Click “Statement of After clicking any checkbox,

Votes (SOV)” 3. Click “Issue”
2. Click the check box
to generate report 71
The CCS shall generate Click on the printer icon to
and display PRINT the report
Statement of Votes Note: 4 copies SOV
(SOV) 72
Generating and Printing of reports

2. Generation of
Certificate of Canvass and
Proclamation (COCP)

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Under CANVASSING Click “Canvassing
module, Management” icon
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 2

1. Click “Certificate of Canvass After clicking any checkbox

and Proclamation (COCP)
3. Click “Issue”
2. Click the check box to generate
report
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1 2

The system requires user Two members inserts USB

authentication token and inputs USERNAME
and PASSWORD
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The CCS shall generate Click on the printer icon to
and display PRINT the report
COCP
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In case of a tie, RESOLUTION OF TIE VOTES window
shall appear

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The CCS shall generate Click on the printer icon to
and display PRINT the report
COCP
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Consolidation and
Canvassing System

11. POST ELECTION

REPORT
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 In case when the COC has been
generated already and succeeding
results are received in the CCS…

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Under CANVASSING Click “Canvassing
module, Management” icon
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Under Other Options, Print the Post election report
Click Post Elections
Click Issue
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Consolidation and
Canvassing System

12. PRINTING OF AUDIT

LOG REPORT
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Under System Click “System Logs”
Administration module, icon
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 Under Events Tab Click “Print” at the bottom o
-displays the logs of the CCS the screen

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Consolidation and
Canvassing System

13. BACK-UP TO CD

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Insert a BLANK CD Under Closure Procedure,
Click “Export Data” icon

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Click the icon
which corresponds to
BACKUP RESULTS 89
The message, “ The backup of results process
was finished successfully.” should be displayed
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Consolidation and
Canvassing System

14. SHUTTING DOWN

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Click the icon found at Then Shutdown the CCS by
the HOMEPAGE, Click clicking the Power button
“End session” icon and select Shutdown
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 thanks!
ANY
QUESTIONS?

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