SCHOOL-BASED MANAGEMENT (SBM) CHECKLIST

OF ARTIFACTS

Principle III
ACCOUNTABILITY
and CONTINUOUS
IMPROVEMENT (25%)
 Principle III
ACCOUNTABILITY and CONTINUOUS IMPROVEMENT
(25%)
STANDARD
A clear, transparent, inclusive, and
responsive accountability system is in place,
collaboratively developed by the school
community, which monitors performance
and acts appropriately on gaps and gains.
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
1. Roles and a. School Memo/ Resolution on the  
responsibilitie
s of agreed Organizational structure of
accountable SPT, SGC, GPTA, SPG/SSG, BAC,
person/s and
collective etc. with roles and responsibilities;
body/ies are properly conformed
clearly defined
and agreed
b. School Memo on the Teachers  
upon by Grade assignments and ancillary
community services/ (i.e. coordinators); signed
stakeholders
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
1. Roles and c. Memo/Notice of Meetings and  
responsibilities
of accountable
Minutes of Meetings with the SPT,
person/s and SGC, GPTA, etc.
collective d. Other Documented advocacy  
body/ies are activities initiated by stakeholders on
clearly defined
and agreed upon matters of school governance and
by community operations
stakeholders e. Conduct of SOSA (Narrative & Grade 3
Pictorial Report stating the agenda
discussed to stakeholders)
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
 
2. Achievement
of goals is
a. Report on Gaps Addressed
recognized through Appropriate Action based
based on a
collaboratively on Gap Analysis (ESIP Annex 3)  
developed Documented Information
performance
accountability (Documents) showing addressed
system; gaps
are addressed
Gaps  

through b. Project Work Plan (ESIP Annex)

appropriate
action. for the list of identified PIAs
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
 
2. Achievement
of goals is
c. Documentation of the conduct of
recognized ESIP/AIP projects or PPAs (non
based on a
collaboratively ESIP/non-AIP)  
developed d. Accomplished Progress
performance
accountability Monitoring & Evaluation Report
system; gaps
are addressed
on implemented ESIP projects  

through e. Accomplishment Report on

appropriate
action. ESIP/AIP projects
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
3. Accountability a. School Memo on the conduct of activities  
system is owned
by the community as per approved Work Plan with the SGC
and is and/other stakeholders initiating
continuously b. Strategic direction evident in a Work Plan  
enhanced to ensure
that management to address the Gaps for the identified PIAs
structures and which can also be Risk Management Plan or
mechanisms are Contingency Plan
responsive to the
emerging learning c. Documentation Report of the activities  
needs and conducted by the SGC and/ other
demands of the stakeholders stated in the Work Plan to
community.
address identified gaps
 c/o – Teacher
INDICATORS ARTIFACTS
Assigned
4. Accountability a. Accomplished feedback forms  
assessment
criteria and tools, and/or satisfaction Survey
feedback b. Minutes of Meetings with the SGC  
mechanisms and
information discussing the feedbacks and applied
collection and solutions or interventions
validation
c. Documented Information on  
techniques and
processes are Feedback Mechanism
inclusive and
collaboratively (Guidelines/Memo) suggestion box,
developed and feedback forms, survey, etc.
agreed upon
questionnaires, etc.
 INDICATORS ARTIFACTS c/o – Teacher Assigned
 
4. Accountability
assessment criteria
d. Progress M&E report on the
and tools,
feedback
implemented solutions or
mechanisms and interventions
information  
collection and e. Consolidated Report/Result of
validation
techniques and Feedbacks with Analysis,
processes are
inclusive and
proposed and/or applied
collaboratively solutions or interventions
developed and
agreed upon
 INDICATORS ARTIFACTS c/o – Teacher Assigned
 
5. Participatory a. School Memo on the conduct of
assessment of
performance is School Monitoring Evaluation and
done regularly with Adjustment (SMEA)
the community.  

Assessment results b. Narrative and Photo

and lessons learned documentation Report on the
serve as basis for
feedback, technical
conduct of SMEA with the SMEA
assistance, Report
 
recognition and c. Status Report on Performance
plan adjustment.
Indicators (Access, Efficiency,
Quality)
 INDICATORS ARTIFACTS c/o – Teacher Assigned
 
5. Participatory d. Status Report on Performance in
assessment of
performance is done the following:
regularly with the -Nutritional Status
community.
Assessment results -SBFP, etc
 
and lessons learned e. Record/Report on Technical
serve as basis for
feedback, technical Assistance initiated by the School
assistance, Head in the Plan of Adjustments
recognition and plan  

adjustment.
f. Recognition on the accomplished
PPAs, research, innovations, etc.
(School PRAISE)