ADMINISTRATIVE ANNUAL REPORT

DIVISION 2020
As of December 31, 2020, the Port
Management Office of Surigao has a total
of (79) competent personnel, which is
composed of (78) plantilla item holders
and (1) reassigned personnel, Florian E.
Valdez, designated as Acting Finance
Manager in TMO Agusan . Out of 109
plantilla positions, 79 or 72.48% is filled-
up and 30 or 27.52% is vacant or unfilled
positions.

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In 2020, three (3) personnel were promoted, namely;
1. Lady Diana Allen C. Basco - BDMS
2. Elvis Aurelio Daguman - CSO A
3. Harold Daine B. Plaza - Procurement B

Adding to the pool of competent working force of PMO

Surigao Family are the two (2) newly hired personnel,
namely;
1. Andres L. Patosa - Utility Worker A
2. Kervic S. Quirequire - Civil Security Officer C

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In consonance with the PPA’s mission to provide a
meaningful and gainful employment and to
continuously recognize employees’ contribution
and loyalty, the PMO PRAISE identified eleven
(11) employees who are entitled of Loyalty
Awards for their 10th, 15th, 20th and 30th year of
unselfish dedication, service and commitment in
PPA.
A cash incentive corresponding to the number of
years in PPA were given, while plaques of
recognition were given during the PMO Year-End
Recognition and Thanksgiving last December 18,
2020
The awardees:

30 years 20 years
Leo Ramer E. Ebuna Jaydelina L. Doloricon
Edna G. Pantilo
The awardees:

10 years
Ardell P. Arana
Elvis Aurelio B. Daguman
15 years Christine M. Ensomo
Amparo M. Isleta
Ronald Jim E. Centural
Debraliz P. Peguit
Raffy M. Lafuente
January C. Vasquez
 As part of PMO’s adherence to Program on
Awards and Incentives for Service Excellence
(PRAISE) and in order to boost employees’
morale, the PMO Surigao PRAISE Committee
identified personnel for their excellent
performance and plaques/certificates of
recognition were given during the PMO Year-End
Recognition and Thanksgiving last December 18,
2020.
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 Best Performers
Mavicel B. Ssungahid
Nole C. Nusog
Rowilha Gea T. Cuadra
Danna May M. Buenafe
Almira A. Olayvar
Randy Y. Tusalem

Commendation

Almira A. Olayvar Special Recognition

LSG Melchie C. Lucina A. Caba
Planillas
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 The PMO also recognized the
unselfish act and dedication of
Frontliners who have risked their
lives to serve the authority and
its clientele amidst the COVID
19 Pandemic

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Consistent with the PPA’s mission to create a nurturing
environment that promotes learning, professional growth and
continuous career enhancement of employees, the PMO Surigao
were able to maximize the opportunities of letting the personnel to
attend various local and in-house online trainings/webinars using
online platforms such as zoom and MS Teams and e-Learning
Course Modules amidst the COVID 19 Pandemic. Despite the risk
brought by the global health crisis, PMO Surigao have attained its
quality objective of 100% in ensuring all regular employees to
attend at least one (1) training/seminar every year.

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A total of nineteen (19)
webinars/trainings (both local
and in-house) and thirty-seven
(37) e-Learning Course Modules
were attended by seventy-eight
(78) regular employees.

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 The following are among the significant local/in-house
trainings/webinars that were attended by the employees:

1. Effective Leadership and Governance

2. Webinar on Basic Pollution Control Officers
3. Online Echo Seminar on Sustainable Port Development in
Changing Global Supply Chains
4. Webinar on Awareness on Committee on Decorum and
Investigation and Gender and Development
5. Webinar on Human Resource Merit Promotion and Selection
Board (Seminar/Workshop on Merit Promotion Plan)
6. Paralegal Training for PPA
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 The following are among the significant local/in-house
trainings/webinars that were attended by the employees:

7. Webinar on Regulatory Impact Assessment in Compliance

with Ease of Doing Business Act of 2018 (RA 11032)
8. Webinar on Energy Virtual One-Stop-Shop (EVOSS) Batch 3
9. Webinar on COVID 19 Protocols in Ports
10. Data Protection and Confidentiality Webinar
11. Webinar on Mandatory Online Payment System (Batch 3)
12. Webinar on Security and Safety Outlook Amid COVID 19:
Challenges and New Form

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 The following are among the significant local/in-house trainings/webinars
that were attended by the employees:
13. Webinar on Common Errors of Accountants in the Field of Taxation
14. Webinar on Modern Procurement and Supply Management in the New
Normal
15. Webinar on Effective Administrative Investigation and Grievance Handling
16. Webinar on How to Execute Webinars, Online Meetings and Virtual
Conferences
17. Webinar on Situational Leadership
18. Webinar on 5S in the Workplace: Organizing for Greater Public Sector
Productivity
19. iPORTS Cargo Classification Orientation and Seminar
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The following are among the substantial e-Learning Course Modules for
Career Enhancement that were attended by the employees, namely;
1. Work Attitude & Values Enhancement Program Part 1
2. Quality Customer Relations 101
3. Effective Communication
4. 5S of Good House Keeping
5. Gender and Sensitivity Training
6. Ports 101
7. Personality Development
8. Work Attitude & Values Enhancement Program Part 2
9. Government Procurement 101
10. Port Security 101
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The following are among the substantial e-Learning Course Modules for
Career Enhancement that were attended by the employees, namely;
11. Computer Operations 101
12. Dangerous Goods (Refresher Course)
13. Health and Safety in the Workplace
14. Stress Management for Trades and Craft
15. Road Safety and Defensive Driving 101-Part 1
16. Personality Development Part 2
17. Emotional Intelligence
18. Safety in the Port
19. Road Safety and Defensive Driving 101-Part 2
20. Basic English Grammar
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The following are among the substantial e-Learning Course Modules for
Career Enhancement that were attended by the employees, namely;
21. Work Life Balance
22. Boost Productivity in the Workplace
23. Career Development
24. Self Leadership
25. Financial Literacy
26. Accounting for Non-Accountants
27. Technical Writing
28. Conflict Resolution
29. Workplace Email Etiquette
30. Disaster Risk Management
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The following are among the substantial e-Learning Course
Modules for Career Enhancement that were attended by the
employees, namely;
31. Interpersonal Skills
32. Container Operations
33. Best Practices in COVID
34. Accessible Customer Service
35. Organizational Skills at Work
36. How to Manage the Big “R” in the Workplace
37. Alternative Work Arrangement: WFH

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 To continuously nurture a positive working environment,
PMO Surigao have planned the following activities,
namely;
1. Family Day and Wellness Seminar to strengthen
spirituality, solidarity and camaraderie among
employees.
2. Gender and Development (GAD) activities and
training programs to increase productivity in the
workplace .
But due to the emergence of COVID 19 Pandemic, the
planned activities were all cancelled.
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 PMO SURIGAO MILESTONE
amidst COVID 19 Pandemic
PMO Surigao have participated the virtual and simple celebration
of 46th PPA Anniversary and PMO Surigao’s 43rd Anniversary with
thanksgiving mass and short program.
Pagpupugay at Pasasalamat for the year’s retiree, MR. Nicanor
Castolo was celebrated last July 2020
In the spirit of thanksgiving PMO Surigao celebrated monthly
mass every first Friday of the month for the 1 st Quarter of 2020
and suspended thereafter due to the risk brought by COVID 19
pandemic. The monthly mass is being sponsored by the
participating division/s together with the monthly birthday
celebrators. PMO Surigao also observed the month-long rosary in
October.
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 Inter-agency involvement has been part of the PMO’s commitment to
promote network and linkages. This Office supported and showed
equal coordination and cooperation to the following inter-agency
activities following the minimum health protocols:
 2020 International Coastal Clean-up Day
 Women’s Month Celebration
 Inauguration of the Surigao Del Norte Provincial Sports Complex
 Surigao Del Norte Inter Agency Sportsfest 2020
 122nd Philippine Independence Day
 50th Surigao City Charter Day Celebration
 25th National Maritime Week 2020
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This year’s report on
Attendance Tardiness and
Undertime, showed the
following monthly % of
Manhour Lost, to wit:

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 2020 2019
2020 VS 2019
VARIANCE % VARIANCE
MONTH % of MH Lost % of MH Lost TOTAL % % of MH Lost % of MH Lost TOTAL % TOTAL % MH (variance/base year)
to Absences to Tardiness of MH Lost to Absences to Tardiness of MH Lost LOST

JANUARY 7.1268 0.2760 7.4028 7.6100 0.3691 7.9791 -0.5763 -7.223

FEBRUARY 6.9688 0.2935 7.2623 6.4600 0.3328 6.7928 0.4695 6.912

MARCH 5.2841 0.2506 5.5347 7.5016 0.1918 7.6934 -2.1587 -28.059

APRIL 2.7500 0.1332 2.8832 10.7066 0.8174 11.5240 -8.6408 -74.981

MAY 0.5556 0.1564 0.7120 14.4656 0.6350 15.1006 -14.3886 -95.285

JUNE 2.3199 0.0454 2.3653 10.6164 0.3677 10.9841 -8.6188 -78.466

JULY 3.4674 0.1340 3.6014 8.8446 0.4029 9.2475 -5.6461 -61.055

AUGUST 2.6316 0.1597 2.7913 11.7520 0.4711 12.2231 -9.4318 -77.164

SEPTEMBER 4.9882 0.1108 5.0990 10.2317 0.4224 10.6541 -5.5551 -52.140

OCTOBER 2.1251 0.0833 2.2084 8.0181 0.3898 8.4079 -6.1995 -73.734

NOVEMBER 4.6559 0.1081 4.7640 8.6688 0.4596 9.1284 -4.3644 -47.811

DECEMBER 18.0199 0.0959 18.1158 11.1789 0.3956 11.5745 6.5413 56.515

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The Administrative Division has continuously monitored the utilization of Supplies and
Materials, Power, Fuel and Water as part of its austerity measures. However, for this year
there are certain expense items that reflected a negative variance (increase) over the
last year’s figure to wit:

Actual Actual
VARIANCE 2020 Utilization 2020 Budget VARIANCE
2020 2019

SUPPLIES & MATERIALS 1,302,481.80 1,183,600.31 118,881.59 1,302,481.80 1,303,443.00 (961.10)

POWER 6,120,111.10 7,080,670.53 (960,559.43) 6,120,111.10 7,000,000.00 (879,888.90)

FUEL 539,394.11 702,338.68 (162,994.57) 539,394.11 586,192.00 (46,797.89)

WATER 2,051,176.75 1,621,408.86 429,767.89) 2,051,176.75 2,500,000.00 (448,823.25)

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The increase in Supplies and Materials of 9% over last year’s figure is
attributed to the increase in the number of employees late of 2019 and
the implementation of health protocols for prevention and mitigation of
COVID 19 which resulted to the increase in the utilization of forms for the
entry protocols, Traze Contact Tracing-related forms and most of all the
purchase of disinfectants, thermal guns, etc.

Water Expense likewise reflected an increase by 21% over last year’s

figure due to the increase in utilization especially due the implementation
of health protocols, wherein washing area and portable/mobile toilets
were being installed in the baseport and the terminal offices not to
mention the intense disinfection of office buildings and Comfort Rooms.

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Records Management implemented the Data Tracking System (DTS). The information
system helped in giving fast and easy monitoring of communication/documents.

Supply Unit already applied the Inventory System helped in giving easy inventory of
supplies and monitoring of consumptions.

As part of the PPA’s commitment to comply with RA 9485 otherwise known as the Anti-Red
Tape (ARTA) Act, PMO Surigao has consistently monitored compliance on ARTA
provisions.

In order to prevent and mitigate spread of COVID 19 among employees, apart from the
health protocols, PMO vehicles are being assigned to shuttle the employees daily with
observance of health protocols.

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THANK
YOU!