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1 Online English Proficiency Test 7.28.2020
1 Online English Proficiency Test 7.28.2020
37.4°C 37.6°C
37.5°C
or lower or greater
Those who will have a temperature reading
of :
Refer to a Barangay
Health Response Team or
Health Care Facility.
Those who will have a temperature
reading of :
Rest in isolated area outside the school
entrance gate for 5 minutes and recheck
◦ 37. 5°C the temperature .
Holding
Area
Testing Center Requirements
1. It can be in the Division Office or a testing center for student examinations. Location
should be under General Community Quarantine, not ECQ.
2. For large divisions, a testing center per district may be allowed provided it has
passed all the technical/system specifications for conducting the test. (strong/stable
internet connection, at least 20 desktop computers and 1 buffer, no power
interruption, etc.)
3.
1 Testing rooms should only accommodate 15-20 examinees, 1 room examiner and 1
IT Officer/Coordinator.
4. For testing center which needs to conduct multiple sessions, a holding area must be
provided for teacher-applicants. It should be spacious enough to ensure social
distancing is enforced.
5. Examinees and testing staff should submit themselves to precautionary measures
such as temperature check, wearing of masks, sanitizing etc.
6. Testing room should be disinfected after every session.
Testing Staff
1. Division Testing Coordinator (DTC)
2. Room Supervisor/s (if applicable- 5 testing rooms and above)
3. Room Examiners
14. IT Officer/IT Coordinator
5. Nurse or Medical Officer
6. Security personnel
7. Support staff (limit the number - as needed only)
Responsibilities of the DTC
• Attend the orientation conducted by BEA
• Provide the following to BEA:
List of Testing Centers
Assessment Plan (proposed testing date/s, number of sessions,
etc.)
1
Masterlist of Examinees
Accomplished User Registration Form for the enrolment of the
examinees in the online platform
• Provide the list of examinees per testing room and attendance sheet
for the Room Examiner
Responsibilities of the DTC
• Upload the accomplished user registration form in the online platform
• Ensure that the testing centers are issued with clearance from the
local health office
• Make sure that all health and safety protocols are properly observed
• Oversee the test administration and report any untoward incidents to
1
BEA
• Ensure that the confidential test materials are kept in a secure place at
all times
Responsibilities of the Room
Supervisor
• Oversee the test administration in all the testing rooms
• Make sure that the room examiners have all the necessary materials
before the start of the testing session
1
• Account the forms from the Room Examiners to be submitted to the
DTC
• Report to the DTC any untoward incident
Responsibilities of the Room
•
Examiners
Attend the orientation conducted by the Division/DepEd-BEA
• Coordinate closely with the DTC for assessment plans and materials
• Set up the testing room according to the testing center requirements
• Protect the security of the test materials, including forms and log in
details of the examinees
1
• Conduct assessment session according to the script and instructions in
the Room Examiner’s handbook
• Accomplish forms as prescribed in the handbook
Responsibilities of the IT Coordinator
• Conduct initial and final inspection of the testing rooms prior to the
testing day
• Certify that the computer units in the testing room are working and
1
have passed the requirements set by BEA
• Assist the Room Examiner in troubleshooting of the computer units
during the conduct of the test
Responsibilities of the Nurse/ Medical
Officer
• Check the validity of the health clearance/certificate of the examinees
and testing staff
• Make sure that all necessary health supplies and materials are readily
1 available
• Ensure that health and safety measures are strictly observed at all
times on the testing day
• Initiate execution of response plan in case of emergency
Responsibilities of the Support Staff
• Maintain security and safety in the testing center
• Record the time of log in and out of the testing staff and examinees,
including their temperature log for health and safety reasons
• Disinfect the testing rooms, holding area and frequently touched
1 surfaces and objects before and after the testing sessions
• Make sure that all signages on health and safety measures, way to the
testing room, holding area and comfort rooms are posted
conspicuously
• Put health supplies and materials in their appropriate places within
the testing center
CRITERIA FOR SELECTING A ROOM EXAMINER
Required Information:
username – refers to the log-in ID of examinees
password – refers to the log-in password
firstname – refers to the first name of the examinee
lastname – refers to the last name of the examinee
email – refers to the examinee’s personal e-mail address
cohort1 – refers to the assigned Division Code, e.g. A01, M01, B02,
etc.
Sample:
Additional Instructions:
• Make sure that all information are accurate to avoid log-in errors during the actual
examination.
• Replace Ñ and ñ with N and n to avoid misspelled names.
• Check if there are duplicate usernames or e-mail addresses to avoid registration errors.
Step 2:
Go to http://assessment.deped.gov.ph/ using your
browser.
Step 3:
Click on “Log in” and input your username and
password, then press enter or click on “Log in”.
Step 4:
Click on “Site administration” on the menu.
Step 5:
Click on “Users” tab.
Step 6:
Click on “Upload users” from the options under Accounts.
Step 7:
Return to your browser and click on “Choose a file…”
Step 8:
Click1 on “Choose File” and find and select the csv file of
users. Then, click2 “Upload this file”.
2
Step 9:
Click on “Upload users”. A summary will be shown. Go to the list of Settings and
change1 the “Force password change” to “All”. Then, click2 “Upload users”.
2
After uploading the users, a summary users created will be shown. Click on
“Continue” to finish.
Important Notes:
• This is to be accomplished
by the IT Coordinator of
the School or IT Officer.
Opening the Safe Exam Browser (SEB)
• The SEB must be
opened for the
examinees to take the
examination.
• When SEB is open,
all shortcut keys such
as Alt+Tab, Print
Screen, Windows
Key, etc. will be
disabled. Browsing of
other sites within
SEB is also disabled.
Test Administration
(for the Room Examiner)
Pre-Test
1. Inspect the seating arrangement before instructing the examinees to enter
the Testing Room. Make sure that they will be seated at least one meter
apart. Check if the label of the computer units, including the buffer is
attached properly.
2. Call the examinees one by one and verify their identity through their valid
ID before allowing them to go inside the testing room.
3. Once everybody has entered the testing room, instruct the examinees to put
their mobile phones on silent mode and place it inside their bag. Ask them
to leave their bags in front or at the back of the testing room.
4. Allow them to go to the comfort room or attend to other personal stuff for 5
minutes.
5. Once they are seated, begin with the orientation.
Test Administration (Cont.)
3. Distribute the log-in stubs of the examinees. Make sure that the correct log-in stubs are given
to the examinees. Say:
Everybody, look at your log-in stubs. (Pause). Check if your name, username and password are
printed. If you notice that the stub is not yours, raise your hand and I will replace it.
4. Changing password.
Examinees’ screen should appear as this:
Test Administration (Cont.)
• In the Descriptive Questionnaire, the examinees need to provide some basic information such
as Region, Division Office, Name of Testing Center (or this school), Gender, Birthday, Age,
Civil Status, and Field/Area of Specialization.