Compra para Projeto SAP

Toolshop Projects in SAP
Overview for Projects related to toolshop activities
August 15, 2021

Overview of tasks / transactions
1. General Concept, Naming Convention

2. Create New Toolshop Project (O-Projects)
3. WBS Element for Toolshop Activities (R.0406Lxxxxxx.ww)
4. Distribute Budget from CER (Investment Program)
5. Assign Budget to Project (for Expense WBS Elements)
page 2 / August 15, 2021

Overview of tasks / transactions
6. Generate Automatic Settlement Rules for Toolshop WBS Elements

7. Activate Availability Control
8. Monthly recalculation of Budget values in USD
9. Settlement of WBS Elements (Individual, Collective, Final Asset)
10. Financial Reports for Projects / WBS Elements
11. Deletion of a WBS Element
12. Correction postings
13. Close Project
14. Periodic Jobs running in PR2
15. Substitutions and Validations for projects
16. Tables for projects

2. General Concept O-Projects TS
Responsibility
Project
Finance/
Definition: O - n n n n n n n n Controlling
Level 1 O - n n n n n n n n Finance/
Controlling
WBS:
AuC
Level 2 O - n n n n n n n n - CCCC - NN - XXX G/L Account
Finance/
Controlling
WBS: Cost Center
Level 3
R . C C C C L x x x x x x . WW costs
Toolshop
WBS:
Production Orders Toolshop

costs

2. Naming Convention for O-Project
TS (Toolshop manually created O-Projects)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
O - n n n n n n n n - CCCC - NN - XXX
O - means Other Projects, only technical character to ensure mask is validated

nnnnnnnn - numerical or character based project code, free assignment
CCCC - Company Code
NN - Project Phase or 99 in case there is no phase breakdown
XXX - differentiating between capitalization, expense or COT (Customer Owned Tools)
WBS elements (Exx or Cxx or Sxx: xx is a number or character code to split different tools)
Example for Project 00000001:

Project Definition: O - 0 0 0 0 0 0 0 1
Level 1 WBS: O - 0 0 0 0 0 0 0 1
Level 2 WBS: O - 0 0 0 0 0 0 0 1 - 0 4 0 6 - 9 9 - E0 1
O - 0 0 0 0 0 0 0 1 - 0 4 0 6 - 9 9 - C0 1
O - 0 0 0 0 0 0 0 1 - 0 4 0 6 - 9 9 - S0 1

2. Naming Convention Rules in Wört –
Germany (plant 0111, company code 0406)
• CAPEX projects:
Project: O-DEW20009 for CER EDEX-200-09

For other locations, DEX identifier changes to respective location (DEN = Niefern, DES =
Speyer, HUE – Hungary...)
WBS Level 2: O-A2345678-0406-99-C01

Where A = Assembly (Manufacturing Engineering), M=Molds, D=Dies
2345678 is a 7 digit tool number identifier

2. WBS Element for Toolshop Activities
(CJ20N) – Naming Convention 3rd level
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
R . C C C C L x x x x x x . WW
R - Toolshop projects with real posting of costs and project stock
CCCC - Company Code
L - Location
For 0406 is defined as: D - ToolShop (Dinkelsbühl)
M - Manufacturing Engineering (Woert)
W - ToolShop (Woert)
xxxxxx - Project Code: freely defined by each toolshop
WW - Work number as used today:
01 – New Tools
Note:
05 – New Conversion Kit
10 – Tool Conditioning The WBS elements are created by the
15 – Conversion Kit Conditioning toolshop responsible people
20 – Rework
25 – Rework Conversion Kit
30 – Spare Parts
40 – Repair Spare Parts
50 – ECN Changes
60 – Tool Improvements
70 – Others
80 – Tool Reconstruction
90 – Packaging

3. New Solution Concept
Non valuated Material for tools

ZPRJ Production Order Material
(Settlement to the assigned WBS) goods receipts, 0 value (ZPTL type)
(quantity managed only) Invest Management
WBS Element AuC

settle all costs settlement
no goods receipt to inventory
no WIP
no variances

3. New Transaction – CO10
Use CO02 to change orders with

CO10 type ZPRJ. CO03 to display
WBS-element entry on first screen
New order type ZPRJ
CO01
CO01 / ZPTL – Continue to use for spare parts

3. Assignment tab – WBS-element
Copied from entry screen

3. Settlement rule
CO10 - ZPRJ
CO01 - ZPTL

3. Goods Receipt ZPRJ Production Order

3. Validation in project related production
orders

4. Create new Toolshop Project (CJ20N)
1 Run CJ20N transaction 2 If you are running this first time, you will see these 2 pop-ups
Choose „skip this in the future“
Leave the options and press

3 Click on New Project 4 Enter the new project code and choose project profile ZTS0001, then
press ENTER

5 Enter the company code and profit center information and press ENTER. You can now edit the functional area.
At the end proceed to edit the WBS Element Level 1 for the project
Update:
You can fill in the plant
As well, and this will
Be used for the wbs
elements as default
For 0406 company code

wbs elements, plant will be
mandatory

6 right click the project and create a new WBS Element 7 Ignore the „find open number“ box

8 Create a WBS Element with the same code as the project definition and save the whole project
Company code,
Profit Center,
Functional Area come from the
project definition
Use Project Type OL
Remember to remove the „acct asst elem“

From this Level 1 so that postings are never
made to this level

4. Create WBS Element for Capital (CJ20N)
with Asset under Construction
1 Run CJ20N transaction if you are not 2 Choose Open Project and select one in case you are not editing
already editing the project it yet


5 right click the project and create a new WBS Element
Follow the naming convention for WBS
Level 2:
-cccc- company code
-pp- phase, 99 when not used
-Cxx – to represent capital and xx
can increase to represent several AuC
Company code,
Profit Center,
project definition
Update:
Plant is mandatory for 0406 company code
Project Type IA requires a link

to an investment program position
representing the CER
Define asset class for AuC
Update:
Use Project Type IA
(IA forces Investment Profile and
Responsible cost center)
5 Change to the „other data“ tab and fill in the tool number
You can enter any tool number or an identifier if this is

not applicable for the asset under construction
5 Relese the project and the WBS Element before saving and exiting
You do not maintain settlement rules for capital WBS

Elements
Once released and saved the WBS Element will create
automatically an asset under construction based on the
investment profile entered
All costs will then be settled at the end of the month to the
AuCs imilar to the behaviour of a capital internal order

4. Create WBS Element for COT (CJ20N)
COT – Customer Owned Tool


Level 2:
-cccc- company code
-pp- phase, 99 when not used
-Sxx – to represent COT and xx
can increase to represent several AuC
Company code,
Profit Center,
project definition
Project Type IM requires a link

to an investment program position
representing the CER (also applicable to COT)
Do NOT enter Investment Profile as there is

no AuC for COT
Use Project Type IM

6 Change to the „other data“ tab and fill in the tool number
You can enter any tool number or an identifier if this is

Not applicable for the asset under construction

7 Edit the settlement rule for the WBS Element
8 Maintain the settlement rule for the WBS Element – COT goes to G/L account specific for other current assets
After the entry is complete select back

9 Relese the project and the WBS Element before saving and exiting

5. Create 3rd level WBS Element for
Toolshop activities
Level 3:
R.0406W000001.01
Company code,
Profit Center,
project definition
Plant: mandatory
Location: optional
Use Project Type

TS (mandatory)

6. Distribute Budget from CER to Capital /
COT WBS Element (IM52)
1 Run IM52 transaction 2 Select CER code from Investment Program and run
If you are distributing

budget in a currency
different than USD
you can enter it here

7. Distribute Budget from CER to Capital /
COT WBS Element (IM52)
3 Enter in the Capital / COT WBS Element the amount of budget from the CER that was assigned to this tool
You can also see the

Existing Capital WBS
Elements already
existing and the
budgets assigned.
The total of budgets

assigned cannot
exceed what you see
in the first line, as the
total CER budget.

9. Generate Settlement Rules for Toolshop
WBS Element (CJB1)
1 Run CJB1 transaction 2 Select variant TOOLSHOP_PROJ and run in background
This will select all R* WBS Elements and assign a settlement rule
to the parent WBS Element

9. Generate Settlement Rules for Toolshop
WBS Element (CJB1)
3 You will get an result screen once you display the spool 4 If you display our example WBS Element, the
generated by the background processing settlement rule is now generated there

11. Monthly Recalculation of Budget in USD
(IMCRC3)
1 Run IMCRC3 transaction 2 Select all O* projects, recalculate budget and run

11. Monthly Recalculation of Budget in USD
(IMCRC3)
3 Check Results
As indicated by the message, run step 9. once again

to ensure that budget updates are taken into account
by the availability control of SAP when postings occur
To run this program, first the exchange rate type ZPSM has to be updated with the latest monthly rates and entered
with validity date of the first day of the current fiscal year
(there is a program and job to do this)
Then, the program updates the converted USD budget of the WBS Elements, based on the amounts entered in company
code currency and using the new updated exchange rate to determine the new USD budget that is checked whenever
a posting is done

12. Settlement of WBS Elements
(CJ88 – Individual Project)
1 Run CJ88 transaction 2 Example with CJ88 for a single project
You can force the

Settlement of all
The WBS elements
for a project and
also all production
orders assigned
to a project to
ensure consistency

(CJ88 – individual project)
3 Example:
Settlements will run

as a weekly job to
charge the costs to
the final cost
centers and AuC

(CJ8G - collective)
1 Run CJ8G transaction 2 Example with CJ8G for all O-Projects
Select
A selection
Variant that you
Created earlier
with
the selection
criteria for the
Projects to settle

(CJ8G - collective)
3 Run CJ8G transaction See the logs and error
messages to understand
if anything needs to be
corrected in the project
or accounts that
prevents settlement

(CJIC – settlement to final assets)
1 Run CJIC transaction 2 Example with CJIC for a capital WBS Element
(this only applies to wbs elements ending with Cxx)

3 Select the line items from the AuC to assign to the final assets and then select „Final Settlement“
4 For each selected group of line items select the final destination
Normally this will be a fixed asset that you already

Created before this step; however, you can also
Settle line items back to cost center, for example

5 Establish rules for all line items and save
6 Then you need to make sure the WBS elements have „Technically Complete“ Status and then
they are settled to the final assets during a normal settlement run with either CJ88 or CJ8G
With the Automatic processing type selected and an capital

wbs element that has final settlement rules entered with
CJIC and has a status of technically complete, the
settlementrun will trigger a full Settlement to the final assets
defined with CJIC

13. Reports - Display and check of Project
Structure (CN41)
1 Run CN41 transaction 2 Enter Profile 000000000001 in pop-up (if it shows up)
3 Enter Parameters (Project or Projects to see structure) and run

13. Reports - Display and check of Project
Structure (CN41)
1 Check Structure of Project, SAP WBS Elements and attached Production Orders
This report allows you to have a picture of the whole structure of the project, including dependent production
orders
In case the structure is complex, you can also display it as a graphic and navigate there, just use the chart
button and choose structure graphic

13. Reports - Display and check of Postings
in the Project (CJI3/CJI5/CJI8)
1 Run CJI3 transaction (actuals), CJI5 (Commitments), CJI8 (Budget)
SAP Menu  Accounting ...

CJI3 allows to report on line items for actual
costs
CJI5 allows to report on line items of
commitments (open values on purchase orders
yet to be received or invoiced)
CJI8 allows to report on line items of budget
(assignment of budget from Investment Program
or changes to it)
2 Enter Profile 000000000001 in pop-up
Once you run the transaction a pop-up shows

up to select the database profile

2 Enter Parameters
Choose the project or projects you want

to analyze
Restrict the list of line items only to a few

cost elements (natures of costs)
Select the posting date data range for the

line items
Choose a field layout (you will be able to
change layout and then save your own)

3 Analyze Report (double click on a line to get to each individual posting)
Object shows you

where the posting was
done, if directly on a
WBS Element or on an
production order
associated with it
Business Transction
allows you to separate
settlements to AuC
that you need to
remove to have total
costs
In case of activity
allocations, you can
see from which cost
center the effort came

13. Reports - Costs for one or multiple
Projects in USD (S_ALR_87013558 Report )
1 Run S_ALR_87013558 Report
SAP Menu  Accounting ... Once you run the transaction a pop-
up shows

3 Enter Parameters (Project or Projects you want to report)

4 Arrange the report to display columns you want (in this case, scroll report columns to the right)
Arrange the report to display columns you want (in this case, scroll report columns to the right)
The report allows for the detail of cost accross the hierarchy, including dependent objects like internal orders
assigned to the project

13. Reports – Total Project Costs in Local
Currency (ZFIPSTR001 Report)
1 Run ZFIPSTR001 Report
This report is not included in SAP menus Once you run the transaction a pop-
Run it directly or enter it in your favourites up shows

3
Select Projects
to report,
Reporting currency
Indicator for budget
And the layout to use
For updated documentation

On this report, follow wiki link:
http://mywikis.tycoelectronics.com/cm/wiki/Global%20ERP%20Systems.wiki/home/13838.html

4 Output will show relevant objects linked to projects (wbs elements, production
Orders, purchase orders) and financial values converted to local currency
For updated documentation

On this report, follow wiki link:
http://mywikis.tycoelectronics.com/cm/wiki/Global%20ERP%20Systems.wiki/home/13838.html

14. Deletion of WBS Element (CJ20N)

14. Deletion of WBS Element (CJ20N)
3 In the project structure, select the WBS Element

4 If deletion is possible a confirmation box will
you want to delete, right click and the option appear and you can confirm „Yes“
„Delete“ appears
5 After deletion, WBS Element disappears from tree.

Do not forget to save the project at the end
Note that you cannot delete WBS elements:

- With budget (return budget first)
- With dependent objects (Production Orders, other
WBS elements, purchase requisitions/orders)
- With cost balance

15. Correction Process to O or L Project
Values
• This section provides some guidance on how to proceed in case there are corrections
needed in project postings due to wrong assignments of material / purchase orders /
production orders to the wrong wbs element
• Corrections should first of all be done by reverting every posting happened. This would
be the correct way to do a correction. However, in case this is not possible or desirable,
these corrections procedures can be used
• The main difference with toolshop projects is the use of the non-valuated project stock,
which means that after the initial transaction where a cost was posted, the value is
separated from the quantity – therefore adjustments made afterwards, usually involve
getting the quantitiy to the correct wbs element or destination and doing a manual
posting to adjust the cost

15. Transfers of Project Stock from Project
to Project or from Project to Free Stock
• If the non-valuated project stock is assigned to a wrong wbs element
(e.g. as a result of a wrong assignment in a purchase order that has a goods receipt, or as result of a
wrong delivery from production order)
a) And you want to transfer to „free“ stock

- Check the current moving average of the material and edit it with MR21 to the value you want to
credit from the project if necessary
- Do a material transfer posting (with MIGO, 412 Q movement type) from the WBS element where
the material quantity is to free VAL stock
- The project will be credited with the moving average amount x quantity tranferred and inventory will
be debited the same amount (the project costs will be relieved of the moving average of the
material x quantity transfered)

15. Transfers of Project Stock from Project
to Project or from Project to Free Stock
• If the non-valuated project stock is assigned to a wrong wbs element
(e.g. as a result of a wrong assignment in a purchase order that has a goods receipt, or as result of a wrong
delivery from production order)
b) And you want to transfer to another project (wbs element)

- Do a material transfer posting (with MIGO, 415 Q movement type) from the WBS element where the
material quantity is to the WBS element where you would like it to be
- Since both project stocks are non-valuated this transfer will not produce any transfer of costs
- In order to adjust the costs you need to do a manual journal entry that credits the sending project and
debits the receiving project for the agreed amount of the transfer
(using for example FB01 and using a selected 5 or 6 account, the sending wbs element can be entered
in the credit line item and the receiving wbs element in the debit line item in order to transfer the cost)

15. Correction of costs due to assignment of
wbs element in production order
• In case the wbs element in the production order is not correct and costs
were already incurred (material, confirmations) and settled
• You can reverse the settlement and then transfer the balance from the
production order to the new project with a manual journal entry
• You can go to the destination of the settlement and then transfer the
costs from there to the new destination (R wbs element or the level 2
wbs element)
• Block the production order to prevent further postings to it and create a

new one

16. Close of Project (CJ20N)

16. Close of Project (CJ20N)
3 Select the project definition and choose in the

4
menu the set close option
Save and the status will be

applied to all wbs
elements
Note that you cannot

set this status if:
-There are
commitments in
purchase requests or
orders for the wbs
elements
-There are balances in

the assets under
constuction linked to
the wbs elements

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Toolshop Projects in SAP

Overview for Projects related to toolshop activities

August 15, 2021

1. General Concept, Naming Convention

page 2 / August 15, 2021

6. Generate Automatic Settlement Rules for Toolshop WBS Elements

page 3 / August 15, 2021

Production Orders Toolshop

page 4 / August 15, 2021

O - means Other Projects, only technical character to ensure mask is validated

Example for Project 00000001:

page 5 / August 15, 2021

Project: O-DEW20009 for CER EDEX-200-09

Speyer, HUE – Hungary...)

WBS Level 2: O-A2345678-0406-99-C01

2345678 is a 7 digit tool number identifier

page 6 / August 15, 2021

page 7 / August 15, 2021

Non valuated Material for tools

WBS Element AuC

page 8 / August 15, 2021

Use CO02 to change orders with

WBS-element entry on first screen

New order type ZPRJ

CO01 / ZPTL – Continue to use for spare parts

page 9 / August 15, 2021

Copied from entry screen

page 10 / August 15, 2021

page 11 / August 15, 2021

page 12 / August 15, 2021

page 13 / August 15, 2021

Choose „skip this in the future“

Leave the options and press

page 14 / August 15, 2021

page 15 / August 15, 2021

For 0406 company code

page 16 / August 15, 2021

page 17 / August 15, 2021

Use Project Type OL

Remember to remove the „acct asst elem“

page 18 / August 15, 2021

page 19 / August 15, 2021

page 20 / August 15, 2021

Project Type IA requires a link

Define asset class for AuC

You can enter any tool number or an identifier if this is

You do not maintain settlement rules for capital WBS

page 22 / August 15, 2021

page 23 / August 15, 2021

page 24 / August 15, 2021

Project Type IM requires a link

Do NOT enter Investment Profile as there is

Use Project Type IM

You can enter any tool number or an identifier if this is

page 26 / August 15, 2021

page 27 / August 15, 2021

page 28 / August 15, 2021

Use Project Type

page 29 / August 15, 2021

If you are distributing

page 30 / August 15, 2021

You can also see the

The total of budgets